1. Data Pipeline Town Hall May 12th, 2016
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. Importance of Data Privacy
12/1/2018
Importance of Data Privacy
Federal and state laws govern data privacy, confidentiality and security and require CDE to collect data that may include personally identifiable information (PII).
Name, address, personal identifier
Other indirect identifiers (e.g., date or place of birth)
Information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. (§ 99.3) 4

5. How to Share Data Check local policies for restrictions
Use secure-file transfer protocols
Call CDE with questions about how to transmit PII securely
Do not send PII over or fax
Do not use PII in trainings
Do not share PII with unauthorized individuals
Do not share passwords
For more information 5

6. Today’s Agenda Open Collections in Data Pipeline READ Collection
Student End of Year
McKinney-Vento Data Collection
Student Interchange
Student October
Identity Management
Directory
School Discipline and Attendance (SDA)
Special Education End of Year
Student Biographical Data

7. Introductions 7

8. Open Collections in Data Pipeline8

9. Open Data Pipeline Collections
Year Round
Directory
4 Day School Week (Closes May 13th)
School Code Changes (Closes June 30th)
RITS
EDIS
Periodic 9

10. Open Data Pipeline Collections
12/1/2018
Open Data Pipeline Collections
Snapshots
Student End of Year
Teacher Student Data Link
READ
Special Education Discipline
Special Education End of Year
Coming Soon
School Discipline and Attendance (May 9th) 10

11. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 11

12. READ Collection 12

13. READ Defects/Tips/Hints
At this time, districts should have completed or are currently working on:
Creating and submitting beginning READ file to ensure correct file layout
Resolving errors
RD120 has new logic (click here to view the Business Rules)
READ Score must be if READ Test = ISIP (Istation)
2 READ - Whitney Westgaard -

14. 2016 READ Legislative Report
12/1/2018
2016 READ Legislative Report
The 2016 annual report on implementation of the Colorado READ Act includes:
Reduction of significant reading deficiencies statewide
Trends across demographic groups
Distribution of per-pupil funds
Statewide professional development
Early Literacy Grant program
Early Literacy Assessment Tool project
Full report can be found:
2 READ - Whitney Westgaard -

15. Highlights from READ Report
12/1/2018
Highlights from READ Report
In spring 2015, 13.8% (36,420) of K-3 students were identified as having an SRD, representing a decrease of .6% (1,086) from spring 2014
2.7%
Reduction from 2013 baseline
Distribution of Per-Pupil Intervention Funds
Approximately $33 million was distributed in per-pupil intervention funds which equate $ per student with an SRD.
A reduction of 2.7% (6,059) from the first year of implementation in 2013
A list of districts and distribution amounts is included in Appendix A of the report.
2 READ - Whitney Westgaard -

16. Highlights from the READ Report
12/1/2018
Highlights from the READ Report
Intervention Services and Summer School were reported as the most frequent use of per-pupil intervention funds
Usage of Per-Pupil Intervention Funds
Full Day Kindergarten
Summer Literacy Program
Tutoring Services
Intervention Services 5%
11%
10%
75%
The department allocates the per-pupil intervention funds to LEAs by dividing the amount of moneys available by the total number of students enrolled in kindergarten through third grade in public schools identified as having a significant reading deficiency. LEAs may use the per-pupil intervention funds to provide full-day kindergarten, operate a summer school literacy program, purchase tutoring services, and/or provide other targeted, scientifically- or evidence-based intervention services as allowed in statute.
2 READ - Whitney Westgaard -

17. Highlights from READ Report
12/1/2018
Highlights from READ Report
The most widely adopted interim assessment by districts was DIBELS Next (48%). The second most widely adopted was DRA2 (27%)
FAST, Istation and DIBELS 6th edition are not included on this report because those assessments were only selected by 5 districts
PLEASE NOTE DRA2 and Dibels 6th edition will be removed after this year’s collection
2 READ - Whitney Westgaard -

18. 12/1/2018
READ Resources
READ resources can be found at:
Data collection timeline
Data Elements
File layout (no change)
Business Rules (updated 5/4/16)
Webinar trainings (recorded webinar from 3/31)
Additional resources – Frequently Asked Questions and Assessment Cut Scores
2 READ - Whitney Westgaard -

19. Student End of Year 19

20. 12/1/2018
End of Year Schedule
The snapshot is open and districts should be working to upload student interchange files and create snapshots
Errors on the interchange level? Please see for more information
Errors on the snapshot level? Please see for more information
Create an Initial Snapshot by Thursday, June 2nd
Student End of Year — Duncan Anderson —
20 Student End of Year — Duncan Anderson —

21. New Warnings for 2015-16 SE700s warnings in Phase 1 of the Collection
These warnings allow districts to address Cross LEA errors early as records are initially submitted.
SE701-SE711 warnings correspond to the SE801-SE811in the Cross LEA process
The complete list of the warnings will not be available until all districts have completed their initial submission in September 21

22. 12/1/2018
End of Year Changes
If you are new and would appreciate a more detailed walkthrough of the EOY process, please contact Duncan to schedule an introductory training.
— (303)
Student End of Year — Duncan Anderson —
22 Student End of Year — Duncan Anderson —

23. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 23

24. McKinney-Vento Data Collection24

25. Data Collection Information
Students who are eligible for the McKinney-Vento Education of Homeless Children and Youth program lack a primary nighttime residence that is fixed, regular and adequate.
All districts must appoint a homeless education liaison to identify “McKinney-Vento” students. A statewide list of McKinney-Vento Liaisons by district can be found at:
Once identified, McKinney-Vento students have educational rights that are federally mandated. Additionally, districts are required provide an accurate count of McKinney-Vento students in data reports submitted to CDE.
For the year of end count, the data must represent the accumulative total of McKinney-Vento students identified across the full school year (this is not a point in time count). CDE then submits these numbers to the U.S. Department of Education. 25

26. Data Collection Issues
12/1/2018
Data Collection Issues
Currently, the year end cumulative numbers submitted by district McKinney-Vento Homeless Education Liaisons to CDE through the McKinney-Vento office and the cumulative numbers submitted by district data representatives for the Student End of Year vary greatly, causing concern as these numbers should match.
Why do you think these numbers differ?
Do you verify the McKinney-Vento student numbers with your district’s Homeless Education Liaison to ensure accuracy?
What are ways we can ensure increased accuracy in this mandated reporting category? 26

27. Student Interchange 27

28. Changes for
EDAC approved further changes to the Student Interchange files
file layouts at:
DEM Changes:
GED changed to HSED
REMOVED: Student Address, Telephone, and
Refugee Field
New Code: Post Secondary Enrollment: Carry Forward ASCENT (9) 28

29. Changes for 2016-2017 2016-2017 file layouts at: SSA Changes
SSA Changes
NEW: Funding code 64
NEW: Gifted Fields (14 dummy categories)
REMOVED: Colorado Continuously Enrolled
REMOVED: Date Most Recently Enrolled in U.S.
NEW: Date First Enrolled in U.S. 29

30. Changes for 2016-2017 New Funding Code:
64 – Full-Time Preschool, CPP and Special Education
Combination of one PK Special Education slot (84) and a part-time CPP slot (83)
Students must qualify for both CPP and Special Education 30

31. Student October 31

32. 2016-2017 October Schedule Official Count Day Changed:
Tuesday October 4th
Wednesday October 5th
Timeline is posted on website: 32

33. 2016-2017 October Schedule Free and Reduced Lunch – Variance Waiver
Free and Reduced Lunch should be as of the Count Day or carried forward from prior year.
Carry forward can be used if the Count Day is within the first 30 school days
For if the Count Day is not within the first 30 school days districts may request a Variance Waiver to use carry forward status
Variance waiver is for At-Risk calculation and not the child nutrition program 33

34. 2016-2017 October Schedule Free and Reduced Lunch – Variance Waiver
Written requests for Variance Waiver required:
Submitted to Jennifer Okes, School Finance Director
Addressed to Commissioner of Education
Deadline for Submission is September 15, 2016
Please make sure Pupil Count Coordinator and Nutrition Director are informed of the request and/or approval of Variance Waiver. 34

35. Identity Management 35

36. Identity Management Upgrade
CDE is extending the final cut over date to two weeks beyond the implementation and testing of the final release
Final release will address the following issues:
District – AU LAM user role assignment
Bulk load for disabling users
LEA’s can continue to use both the legacy system through that date
Final Cut-over date will be made public through direct to UM’s / LAM’s and DP Town Hall.
All users and roles continue to be migrated from 10g to 11g
Questions and Answer sessions continuing through May
No meeting next week as the new release is not ready
Don’t wait for the meeting, report any issues right away 36

37. Identity Management Upgrade
Meeting Information:
The URL: Conference Bridge
(No meeting on May 17th – Reminder will go out on Monday)
CDE still plans to create a separate user report to allow LAM’s to sort and or use the report for multiple purposes
Questions or concerns about the rollout? 37

38. Directory 38

39. Directory 4 Day School Week Application
12/1/2018
Directory 4 Day School Week Application
Final Notice - Last days to submit your application. Collection closes May 13th 2016.
REQUIRED Application must be submitted each year!
School districts operating a school on four-day school week (less than 160 scheduled days per school year) are required to submit a request for approval. Only for schools that include grades 1-12.
Application guide available at: 39

40. Directory
If you have questions contact Dennis St. Hilaire at or at
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 40

41. School Discipline and Attendance
(SDA) 41

42. Timeline Monday, May 9th – Collection Open
Friday, June 10th – Upload at least 1 file and update ‘No Reportable Incidents’ tab
Thursday, June 16th – All applicable files uploaded
Thursday, June 23rd – All applicable files are error free
Thursday, June 30th – All files are finalized
Bold – required
Italicized – goals
School Discipline and Attendance — Annette Severson—

43. Current Status No Reportable Incidents tab now fully functioning:
Enter timeframe for reporting marijuana, sexual assault, and rape incidents. If these fields are left blank, full year will be default.
Update school status for Disciplinary Incidents and Firearm Incidents.
Approvals cannot be completed yet:
please upload files, correct errors and review reports only
SDA – Annette Severson –

44. Trainings Dates & Times:
12/1/2018
Trainings
Dates & Times:
Thursday, April 28th from 3 to 4 pm
Wednesday, May 4th from 12 to 1 pm
Monday, May 9th from 2 to 3 pm
Tuesday, May 17th from 11 to 12 (noon)
URL Link:
Phone:
All Trainings will be identical
No registration is needed
School Discipline and Attendance — Annette Severson—

45. Questions?
Contact Annette Severson at for assistance
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box.
School Discipline and Attendance — Annette Severson—

46. Special Education End of Year46

47. Special Education EOY - Updates
Snapshot is open!
snapshots can be created at any time and as many times as needed
however, records with errors at the interchange level will not pull into your level 2 snapshot validations.
Enrich issue – Compliance Check “IEP Start date within 90 days of Consent for initial Evaluation ended” - delay reason required.
This delay reason isn’t necessary and will cause errors on your Pipeline file. Enrich is aware of the issue (since yesterday). Will keep you posted on the fix.
Error SY112 – age calc cutoff was adjusted from 2 years 9 months to 2 years 6 months. Error should trigger if child was < 2 years 6 months as of 12/1 and disability is 11(and neither unless clause is met). Change was moved to PROD on Tuesday evening 4/3.
Special Education EOY Collection Summary document posted under: Snapshots/Special Education EOY- Additional Resources

48. Special Education EOY: Training Webinars
Training Webinars (office hours):
Tuesday May 17 2:15 – 4:00
Tuesday May :00 – 11:30
Webinar focus will be examples and coding scenarios so please bring any questions you have
Content slides will be sent via to read through beforehand
Adobe Connect web address:
Call-in number: 48

49. Special Education EOY: Questions?
Special Education EOY contact information Lindsey Heitman – (Main point of contact) Kristi Gleason – Orla Bolger – *Please remember to include your AU #, Error code #, and phone number if possible. Thanks. 49

50. Collection Calendar 50

51. Collection Calendar 2016-17 Collection Calendar is now available

52. Student Biographical Data52

53. Future SBD Dates SBD for CMAS (includes PARCC) SBD for ACT SBD for DLM
Tuesday, May 31st, 2016 to Thursday, June 9th, 2016
SBD for ACT
Monday, June 13th, 2016 to Monday, June 20th, 2016
SBD for DLM
Monday, June 20th, 2016 to Monday, June 27th, 2016
SBD for PSAT
Wednesday, July 6th, 2016 to Friday, July 15th, 2016
Collect invalidation information early – Planning to have districts submit invalidation info to CDE to avoid interruptions to planned leave

54. SBD for PSAT SBD for PSAT
To be determined – After June 30th, 2016
To be determined – Collect data ahead of SBD window
Collect data for SBD now while easily remembered
CMAS/PARCC invalidations applied on ‘Student Participated’ field:
Not tested codes
If a student does not test and no code is reported, will default to ‘Absent’
Void codes
ONLY void scores or CDE reporting, won’t go back to College Board
54 Melissa Mincic

55. Assessment Unit ‘Trainings’ Website
12/1/2018
Assessment Unit ‘Trainings’ Website
‘Data Trainings’
SBD Manual
SBD Review Webinar (PPT)
SBD Review Webinar (Recording)
CDE’s Data Pipeline system is used for SBD reviews.
General information about the SBD collections can be found using the navigation menu on the main data pipeline webpage. The link to the main data pipeline webpage is provided at the top of this slide. Links for Assessment collection websites are under the Periodic Collections on the left side of the main page. 55

56. Assessment Unit Data Pipeline Manual for SBD
Link to the Assessment Unit Data Pipeline Manual for SBD
Links to SBD webinar trainings
PPT slides:
Recording: 56

57. Contact Information
Suggestions or Questions? Different members of the assessment data team are responsible for each SBD collection. If you have questions about a collection for a specific assessment, please contact the Assessment Unit staff member responsible for that collection. For general questions about SBDs, please contact Melissa Mincic or Jasmine Carey You can also call the general phone number for the Assessment Unit at , and Margo will direct you to the person who can best answer your question.

58. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 58

59. 12/1/2018
Coming Soon!
Privacy trainings offered through the U.S. Department of Education’s Privacy Technical Assistance Center (PTAC). Details forthcoming….
Possible passage of HB 1423 concerning data privacy.
Bill introduced on March 30th
Has passed both the House and the Senate
Gen 59

60. PTAC Trainings May 25th, 2016 9:00 AM to 4:00 PM
12/1/2018
PTAC Trainings
May 25th, 2016
9:00 AM to 4:00 PM
Pikes Peak BOCES - Large Conference Room (Upstairs)
2883 S. Circle Dr.
Colorado Springs, CO 80906
May 26th, 2016
8:00 AM to 3:00 PM
JeffCo School District- Boardroom
1829 Denver West Drive, Bldg. 27
Golden, CO  80401
Gen 60

61. 12/1/2018
PTAC Trainings
Agenda
FERPA 101: Understanding the Basics of Protecting Student Privacy
Colorado Data Privacy Laws and the New Data Privacy Bill
You just downloaded a lawsuit! Working with Online Service Providers and Apps
Colorado-Specific App and Online Service Providers Requirements and Best Practices
Lunch on your own
Dude, where’s my Data? Data Breach Response Training
What are you doing with my child’s data? Developing district privacy, communication & transparency programs
Colorado-Specific Transparency Requirements and Best Practices
Questions
Gen 61

62. Thanks for joining us today!
Next Town Hall:
Thursday, May 19th, a.m.-10 a.m. 62