1. HRT Human Resources Toolkit
Introduction to HRT
April 2007
IT-AIS-MDS
IT-AIS-MDS

2. What will you learn today…?
After the presentation, you should...
know what HRT is and how to access it
understand the structure of the HRT Main Menu
know where to find the key reports used in HRT
learn how to use ranges and virtual units
have an idea about the HRT Information Centre
be able to schedule reports for automatic execution

3. Agenda 1 HRT Overview 2 Key Reports
3 Advanced Features - Ranges of Values
4 Advanced Features - Virtual Units
5 Advanced Features - HRT Information Centre
6 Advanced Features - Report Scheduling

4. Agenda 1 HRT Overview 2 Key Reports
3 Advanced Features - Ranges of Values
4 Advanced Features - Virtual Units
5 Advanced Features - HRT Information Centre
6 Advanced Features - Report Scheduling

5. Where to find HRT Inside CERN use the following URL From outside CERN
Supported browsers
All major browsers in a recent version (e.g. IE 6/7, Firefox 2.0, Safari 2, Konqueror 3.5 etc.)

6. Some Words about HRT Mainly gathers its data from foundation
Data is extracted once per day (extractions run during the night)
HRT (among other applications like CET, SMT, IC, CFUtk etc.) is maintained and further extended by the IT-AIS-MDS team:
Per Gunnar Jönsson (SL)
Chris Dixon (STAF)
Jan Janke (STAF)
Piotr Sliwa (FELL)

7. Main Menu

8. Main Menu

9. Main Menu

10. Access Selection

11. User Preferences

12. Access and Work Documents
The HRT Menu - Persons
Personnel Reports
Access and Work Documents
Absence Information

13. The HRT Menu - Career
Career Information
Training Information

14. The HRT Menu - Planning
Staffing Information
Costing Information

15. Maintained by HR-SMD-PM Fellows and Associates
The HRT Menu - FAS
Technical Students
Maintained by HR-SMD-PM
Fellows and Associates

16. The HRT Menu - Simulations
DPO access only

17. The HRT Menu - Information
Information screens provided by HRT

18. The HRT Menu - Miscellaneous
French & Swiss Cards Applications
Radiation Dose Report

19. The HRT Menu - HRT-PIE HRT-PIE application integrated into HRT
Unlike the rest of HRT, access is by Experiment

20. The HRT Menu - My Pay Info
Link to AISMEDIA application run and maintained by IT-AIS-FPF section

21. Customising Report Output
Select the output format for your report

22. Customising Report Output

23. Storing Reports Create and maintain folders to organise reports
Enter a name for the report
Run stored reports, edit them, send them to others to use

24. Agenda 1 HRT Overview 2 Key Reports
3 Advanced Features - Ranges of Values
4 Advanced Features - Virtual Units
5 Advanced Features - HRT Information Centre
6 Advanced Features - Report Scheduling

25. Key Reports - Personnel List

26. View and query all of the personnel information known to HRT

27. Key Reports - Personnel Graphs

28. 1. Select grouping category
Personnel Graphs
1. Select grouping category
2. Select chart type

29. Key Reports - Access & Safety Details

30. View access and safety course information for a given person – including CTA Safety

31. Key Reports - Career Overview

32. View and query contract information known to HRT

33. Key Reports - Costing Reports
View and query PPA data known to HRT
Allows a user to query by recharging codes

34. Agenda 1 HRT Overview 2 Key Reports
3 Advanced Features - Ranges of Values
4 Advanced Features - Virtual Units
5 Advanced Features - HRT Information Centre
6 Advanced Features - Report Scheduling

35. Advanced Features - Ranges of Values
Enter a range of values

36. Enter a range in any field which supports them!

37. Value Ranges Use of ranges is possible in fields like
Organic Unit, PPA Unit, Budget Code, Project, Experiment …
Specify range limits by using a colon ':'
Ranges only having a left or a right bound are accepted as well
Two bounds :47118
Right bound - :47118
Left bound :

38. Agenda 1 HRT Overview 2 Key Reports
3 Advanced Features - Ranges of Values
4 Advanced Features - Virtual Units
5 Advanced Features - HRT Information Centre
6 Advanced Features - Report Scheduling

39. Virtual Units
Virtual Units

40. Editing Virtual Units
My own virtual units
Shared virtual unit

41. Editing Virtual Units

42. An additional person has been added.
Editing Virtual Units
An additional person has been added.

43. Using Virtual Units
Instead of only querying the members of the section IT-AIS-MDS, the report will also search for the person that has been added to the
virtual unit.

44. Additional (virtual) team member
Using Virtual Units
IT-AIS-MDS
Additional (virtual) team member

45. Use ranges of values

47. Use them in your reports like any other unit

48. Send a copy of your Virtual Unit to someone else to use
Enter the name of a person or an organic unit to send it to
Virtual Units that were sent to you will be highlighted so that you know you cannot modify them

49. Virtual Units - Summary
Available in HRT and CET
Can be used in all reports
Container for different items of various types
Persons
Cost centres
Organic and PPA units
Experiments and institutes
Projects
Contracts
Items of different types can be mixed up
Are processed at the time a report is executed (runtime)
Changing a virtual unit affects all reports it is used in

50. Agenda 1 HRT Overview 2 Key Reports
3 Advanced Features - Ranges of Values
4 Advanced Features - Virtual Units
5 Advanced Features - HRT Information Centre
6 Advanced Features - Report Scheduling

51. Advanced Features - Information Centre
Create your own reports!

52. Run them and enter search criteria exactly like any other HRT report!

53. Agenda 1 HRT Overview 2 Key Reports
3 Advanced Features - Ranges of Values
4 Advanced Features - Virtual Units
5 Advanced Features - HRT Information Centre
6 Advanced Features - Report Scheduling

54. Schedule any of your Stored Reports or Information Center Reports
Report Scheduling
Schedule any of your Stored Reports or Information Center Reports
Have the results ed to you automatically

55. The Data comes to you… Information Center Report
2) Click here to configure the report to be scheduled for automated execution.
Information Center Report
1) Select the report you would like to be executed regularly.

56. The Data comes to you… Standard Report
2) Click here to configure the report to be scheduled for automated execution.
1) Select the report you would like to be executed regularly.

57. The Data comes to you…
Configure how the scheduling should work…

58. The Data comes to you…
Wait for the daily , coming each morning…

59. Report Scheduling Pushing data vs. pulling data Use cases
Instead of manually executing a report each time certain data is required, a report is executed automatically in regular intervals.
The results of the report's execution are sent by .
More than one recipient for the report results can be defined.
Use cases
Get a list of people being absent today.
Who are the future members of my group ? …

60. Report Scheduling What can be scheduled ?
Almost everything !
Information Centre reports
Standard HRT (stored) reports
What kind of execution intervals are available ?
Daily, weekly, monthly
For weekly and monthly execution, the concrete day can be chosen (i.e. day of the week or month).
Where do I get more information ?
On the web:

61. The End Agenda 1 HRT Overview 2 Key Reports
3 Advanced Features - Ranges of Values
4 Advanced Features - Virtual Units
5 Advanced Features - HRT Information Centre
6 Advanced Features - Report Scheduling

62. The End.
Questions & answers
Thank you for your attention