1. 2017 Technical Assistance Funding Workshop 10/24/16

2. Agenda Introductions CBHC Overview Available Funds in FY 2017
Application Process
Budget/Narrative

3. Children’s Board of Hillsborough County
Created by local referendum in 1988
Independent Taxing District
.4589 millage rate
Unique to Florida
Governed by a 10 member Board
$35.3 Million Budget
$30 Million Program Funding
Millage is – assessment on real estate – commercial and private homes.
Kept our millage rate the same this year resulting in an additional 1.8M in program funding.
84% of our budget is program funding. Administrative overhead is slightly under 10%
Downstairs conference and meeting rooms are available to the public. Family Resource Center moved to a new location (to your right as you come into the building)

4. Vision Hillsborough County will be recognized as
one of the top places in the nation to raise
children.
OUR HISTORY
More than twenty years ago, the citizens of Hillsborough County agreed to invest a portion of their tax dollars to help children realize their dreams. They voted to create the Children’s Board of Hillsborough County, which has served as the leading voice and advocate for children and families across the community. Today, the Children’s Board invests in more than 200 programs that touch over 200,000 citizens every year.

5. Mission
The Children’s Board invests in partnerships and quality programs to support the success of all children and families in Hillsborough County
Recently changed. Mainly re-worded but still have the same mission

6. FY 2015 Available TA Funding
October 2016 $100,000
January 2017 $100,000
TOTAL $200,000

7. Technical Assistance Funds
Not-For-Profit or governmental organization serving children and families in Hillsborough County
Overall budget of $2M or less
Not awarded Technical Assistance Grants during FY 2016 (October 1, 2015 – September 30, 2016).
Expanded the definition to include capacity building at the program level. This means you can purchase equipment, materials, etc that are specific to your programmatic work.
Major change – if you received a grant during the 2015 fiscal year you are not eligible this year.

8. Technical Assistance
Build the internal capacity and expertise of community organizations that serve children.
Intended to assist organizations build capacity that increases their ability to operate effectively over the long term.

9. Technical Assistance
Capacity building activities focused on improving internal infrastructure in the areas of:
Governance
Management
Finance
Fund Development
Program Improvement

10. Funds can be used for activities such as:
board development
accreditation
sustainability planning
technology upgrades, including websites
marketing plans/materials
equipment
staff development/training

11. Technical Assistance Technical Assistance grants may not be used for:
Salaries
Direct Service
Grant Writers
Construction or Renovations
Cost related to start up (program or agency)

12. Technical Assistance
$5,000 is the maximum amount considered per request.
$500 per agency to cover the cost of registration for conference and training events.
One-time, time limited grants
Projects must be completed by 6/30/17
Final reimbursement & report due by 7/31/17
Cost Reimbursement
Make sure you get estimates and base you “ask” on reasonable cost.
The best applications will be funded/very competitive
Cost reimbursement – you pay and submit receipts – we will reimburse you

13. Technical Assistance
The rating criteria includes 2 extra points for organizations currently not receiving program funding from the CBHC.
We continue to support organizations that serve children and their families in our focus area of prenatal to age 8. Organizations that serve other age groups are encouraged to apply.
We have a goal (set by our board) of funding 60% non-CBHC funded providers. If you are CBHC funded provider please apply! We hit, or came very close, to this % over the years without a target in place. You may also want to talk with your contract manager. This is a start up year so many provider will be lapsing funds in their contract. Your contract manager will work with to see if your TA request could be covered by your existing contract. If this is not an option, please apply!

14. Deadline for Questions:
Technical Assistance
Application Due Date:
4:00 PM on November 14, 2016
Hard copy submission only
Deadline for Questions:
4:00 PM on October 26, 2016
Notice of Awards:
Week of December 12, 2016
Applications are due by 4:00 PM – CBHC clock
Questions and answers will be posted on the CBHC website by COB 1/22/16
Only complete applications will move forward for final review.
Contract will start 4/1/16

15. Application Format & Guidelines
Typewritten
8 ½ x 11 paper
1 inch margins, 12 pt font
Pages numbered
All about READIBILLY
Read the direction!! Review the funding announcement, guidelines, and rating tools before you start.
Make sure the info on your cover page is accurate – especially the legal name of your organization and contact info. We actually check with sunbiz.com to make sure you are registered.
Attachments will need to be mailed to sent by e – this includes getting estimates to back up your cost. If you are proposing to use a consultant include a scope of service and break down of how cost was determined. All attachments must be received by the deadline to be included with your application.
You can cut and paste from Word into the UA.
Print and keep a copy! You want to see how the finished document will look to reviewers. Make sure t=you are using a consistent font, spell check, etc.

16. Application Format & Guidelines
Attachment 1- Budget Detail/Narrative
Excel Format
Formulas
Do not alter, edit or change
Instructions – Section 2.3

17. Application Format & Guidelines
4 identical copies, including attachments
One must have original signature
1 electronic copy of Application submitted (including Attachment 1A) on CD ROM or UBS Drive
In Microsoft Word format except Attachment 1a - Excel

18. Application Format & Guidelines
A complete Application must include the following:
Cover page
Concept Paper (3 page limit)
Budget/Narrative (Attachment 1A)

19. Application Format & Guidelines
Optional Attachments: Relevant documents such as quotes/estimates, consultant scopes of service, and/or resumes, if applicable
Quotes or samples of items from the internet (computers)

20. Application Cover Page Concept Paper Budget/Narrative Project Summary
Organizational Capability
Implementation Plan/timeline
Budget/Narrative
Cover Page:
Organization legal name – we do check with Sunbiz.gov
Address
Telephone Number
Website (if available)
Name of ED/CEO and contact information
Full name and contact info for the person we need to communicate with regarding this application
Name your project
How much are asking for??
Total Agency Budget – if it is over 2M you are not eligible!

21. Budget/Narrative The Budget (Attachment 1) has three (3) columns:
Column 1 (left side): includes the Total Program Budget for the proposed project
Column 2 (middle): details the funds you are requesting in this Application from the Children's Board for this project.
Using a new form and format this year. New internal data/accounting system

22. Column 3 (right side): Budget narrative should describe your revenues and expenses in detail. Describe how the figures were calculated and what items/services will be purchased with the dollars budgeted.
Quotes and/or estimates that support your cost should be submitted as attachments to your application, if applicable.

23. Additional Information
Detailed instructions for completing the budget and narrative (Attachment 1) is included in the Request For Applications (Pro ), Section 2.3 available on the Children’s Board website.
All funding is granted on a cost reimbursement basis only.
If you are requesting technical assistance funds for a conference or to attend a training event, Children’s Board funds may only be used toward the cost of registrations and is limited to $500 per agency.

24. Helpful Hints Print & Read the Request for Application
Review the Rating Tool
Submit questions by COB on 10/26/16
Review the questions and answers on our website
Start your application early and submit before the deadline!
Read the Request for Application!
All the information you need is in the

25. Helpful Hints
Contact Information:
Shelton Gilyard
Project Manager
(813)
Irene DeRosa Hill
(813)

26. Resources
Local provider of training and supports for NFP organizations:
Nonprofit Leadership Center of Tampa Bay:
Resource for free/reduced cost software for NFP organizations:
TechSoup:
Visit the Children’s Board website for additional information:

27. Questions??
Need:
Index cards
Someone to act as a record of answers