1. UCSF Information Technology
Update to APB: June 2015
Joe Bengfort, CIO
11/27/2018
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2. Context: Major Dynamics in IT at UCSF
Data Analytics and Warehousing
Population Health Systems
Clinical Trials / Research Admin.
Education Technology
High Performance Computing
UCSF Digital Presence
Security Technical Controls
Consolidation of IT Org.
UC Leveraging Scale for Value
UC Data Center Consolidation
IT Strategic Sourcing
UCSF Infrastructure Consolidation
Security Compliance Initiative
Increasing
Demand &
Investment
UCSF Baseline IT Spend
Efforts to
Mitigate
Impact
UCSF Information Security Briefing and Funding Request
11/27/2018
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3. UCSF High Performance Computing Integration
** we’ve had more stolen devices in the MC than ever before , and we haven’t had any breaches
UCSF Information Security Briefing and Funding Request

4. UCSF High Performance Computing Integration
** we’ve had more stolen devices in the MC than ever before , and we haven’t had any breaches
UCSF Information Security Briefing and Funding Request

5. IT Governance Structure at UCSF
Joint Funded
Executive Medical
Board
UCSF Health Funded
Core Financial Plan: IT Roadmap Funded
IT Governance
Steering
Ron Arenson, Chair
Care Technology
Traci Hoiting & Russ
Cucina, Co-Chairs
Business
Mike Nordberg, Chair
Research
Tom Ferrin, Chair
Education
Kevin Souza, Chair
Tech & Arch.
Karen O’Neill, Chair
IT Governance Steering Committee controls a $5.0 M annual project budget to meet
specific IT needs for UCSF Research, Education and Campus Administration.
A separate project budget is available for UCSF Health related IT needs.

6. Current IT Roadmap Projects

7. FY16 IT Roadmap New Projects

8. Data Centers: Overall Plan
UC Health Data Center Strategy
UCSF Data Center Plan
UC Health has agreed to a 2-data center strategy.
Utilize co-lo data center services at
San Diego Super Computing Center
Dell in Quincy, WA.
Maintain local facilities for required local computing needs.
Install UCSF/BCHO Epic at new location.
Migrate UCSF MCB & Minn. St. data centers.
* Migrate BCHO Sacramento data center.
Establish SDSC as UCSF / BCHO DR.
Use Mission Bay Energy Center for local computing.
BCHO cost to migrate and resulting savings is not in the following financial analysis.
UCSF IT All Hands
11/27/2018
11/27/2018
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9. UCSF Current State: Multiple Data Centers
BCHO Epic
Production
BCHO Epic
Disaster Recovery
Leased Network Connection
Sacramento
Las Vegas, NV
UCSF Epic
Production
UCSF Epic
Disaster Recovery
Leased Network Connection
MCB, SF
Dell Services, KY
UCSF Campus
Production
UCSF Campus
Disaster Recovery
Leased Network Connection
Minn. St, SF
2 UC sites
7 data center locations across 5 cities
3 external providers
UCSF Production in high activity seismic zone

10. CENIC Network Connection
UCSF Future State
UCSF
Production
Campus & MC
UCSF
Disaster Recovery
CENIC Network Connection
Quincy, WA
UCSD, CA
2 data center locations across 2 cities
1 external provider
Geographic diversity; production site in low seismic zone (Quincy, WA)

11. UC Health Target Data Center Model

14. Progress on our Security Agenda
Business Risk
Mitigating Security Project
Targeted Completion
Lack of understanding of security risks within departments
Establish Data Security Compliance Program and implement risk management tool
Complete
Insufficient knowledge of security issues and policies
Establish mandatory security + privacy training
Insufficient security policy
Update to UCSF Minimum Security Standards adding additional security controls
Vulnerable and unsupported computer operating systems
Refresh program to replace Windows XP systems
Med Center: Complete Campus: Complete
Loss of data from stolen devices
Encryption of all computing and storage devices
Med Center: Complete Campus: October 2015
Inability to identify wanted and unwanted devices on the network
Deployment of system management software on all computing devices attached to UCSF network
** we’ve had more stolen devices in the MC than ever before , and we haven’t had any breaches
UCSF Information Security Briefing and Funding Request

15. Progress on our Security Agenda
Business Risk
Mitigating Security Project
Targeted Completion
EMR privacy breach detection
Implementation of Iatric Security Audit Manager to enable proactive privacy breach detection
May 2015
Vulnerable and unsupported computer operating systems
Refresh program to replace Windows Server 2003 systems
June 2015
Data loss from non-compliant devices, especially personally owned devices
Network access control on wireless and VPN
October 2015
Introduction of insecure applications; HIPAA Compliance
Expansion of system risk assessments to include campus systems
November 2015
Hacking through system administrator accounts
Two-factor authentication for UCSF system administrators
Theft of PHI, PII, and IP; downtime from malware
Firewall changes to block malicious inbound traffic
December 2015
UCSF Information Security Briefing and Funding Request

16. iRocket – Student Performance Dashboard
Shows Student performance in two of the 6 UCSF MD competencies; Professionalism and Medical Knowledge
The integrated view of performance data provided by the iROCKET Student Dashboard allows students to gauge their relative strengths and areas for improvement in multiple essential competency domains, and, with their faculty mentors, to develop data-driven action plans.
Presentation Title and/or Sub Brand Name Here
11/27/2018
11/27/2018
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17. Resident Dashboard – in development
Shows Residents their case volumes and key performance metrics
Provides residents with information on their inpatient, outpatient, operative procedure volumes and key metrics such as SSI Rate, Surgical note timeliness, discharges before noon, and encounter close timeliness. Due to be released in July 2015 in time for the new class of Residents.
Note: This is a develop view of the dashboards. Better visualizations (e.g., charts, graphs, trends) will be included in the final dashboard.
Presentation Title and/or Sub Brand Name Here
11/27/2018
11/27/2018
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18. MyPortfolio - New Faculty Portfolio Report
Global view of faculty controlled funding to aid management of contracts, grants, gifts, start-up retention and discretionary funding
A new “global view” of all faculty-controlled funding that can be access by faculty and administrators. It shows:
All active awards
Inactive and pending projects
Burn rate graph
All discretionary funding for Faculty
GL and projected budget and expenses
Balances for direct and indirect costs
Drill through to lower level detail
Released June 1
Contact: Lori Cripps
Presentation Title and/or Sub Brand Name Here
11/27/2018
11/27/2018
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