1. University of Arizona Garage/Motor Pool

2. Overview of Operations
Fuels available for University vehicles
Motor Pool operation
Vehicle repair shop
Car wash
Business office
Tax exemption keeps the rates low.
E-85
Unleaded Gasoline
Where to get Propane

3. Fueling Station 2 - 12000 gallon underground unleaded tanks
gallon E-85 (Ethanol) tank
Explanation of E-85

4. Fuel Usage
The University of Arizona vehicles consumed 254,097 gallons of unleaded gasoline in fy year 06/07 and 37,083 of E85.
The Motor Pool alone consumed 21,000 gallons of E- 85 in fy 06/07.
Usage of E-85 will grow as the University buys more E-85 vehicles.
30 Motor Pool Vehicles; 45 additional departmental Vehicles, continually adding E-85 vehicles.

5. Motor Pool Rental Vehicles
94 Motor Pool cars in operation
45 utilize E-85
FY 2006/07 Motor Pool vehicles traveled 1,277,664 miles
FY 2006/ rentals
All vehicles are safety inspected every 4000 miles and annually.
Break downs are less than ¼ of one percent.
Pre and Post trip inspections for Mexico, Out of State and extended rentals.

6. Use of a Personal Vehicle on University Business
Mileage/fuel has to be reimbursed & processed through a department using check request/travel reimbursement.

7. Cost Comparison 2 Day trip to San Diego…
Motor Pool Rental
Daily rate (X2 Days) $63.40
Mileage rate (.14 X 1000 miles ) $140.00
Total $203.40
Enterprise Car Rental*
Daily Rate (X2 Days) $66.61
Mileage (200 free per day then .20 cents pm) $120.00
Gas Cost (1000 miles / 25 $3 / gal.) $120.00
Total $306.61
Department Cost for Personal Vehicle Reimbursement
cents/mile $445.00 *

8. Use of a Personal Vehicle on University Business
Can not have convenience of the PCard or the discount of the Voyager card in personal vehicle
Wear & tear to personal vehicle
Risk of damage to personal vehicle

9. How would you explain this to your insurance company?
The occupants of this vehicle luckily only had minor injuries from an 800 pound Elk that
Darted in front of it. f
…and they lived happily ever after.

10. How Would You Explain This to Your Insurance Company?
No State insurance coverage for your vehicle
Not even your deductible
State liability insurance will only kick in after your person liability is exhausted.

11. Additionally … FLEET SAFETY POLICY
5.0 Use of Personal Owned Vehicles on University Business

12. Why Rent From the Motor Pool?
Easy web reservations
Insured by Risk Management throughout US, Mexico & Canada
Newer model vehicles
Safe & convenient customer parking on site
Federal tax credit on all fuel purchases
All vehicles 3 years old or less.

13. Why Rent From the Motor Pool?
Automatic Billing through FRS – no administrative fee
Less expense and hassle for the customer
All gas included!!!
Rental Cars include a ‘Wright Express’ Gas Card
Gas cards are exempt from Federal Excise Tax
Return rental cars EMPTY- no need to fill up before return

14. Garage Facility- University Vehicles
ASE certified mechanics
Billing through FRS
Safety inspection program
Emissions testing
LOF-PM (lube, oil, & filter-preventative maintenance)
Brakes, tires and most other repairs
Service calls (jump start, tire repair, etc.)

15. Why Use the U of A Garage?
Central records for campus repairs, vehicle emissions and safety inspections
Low labor rates for all UA departments
Great part pricing thanks to PACS
Scheduled repairs and rides back to your office
ASE certified mechanics
Average over 350 repair orders per month.
3 FT Mechanics
1 Lead Mechanic
1 Mechanic Helper (Tow Truck Driver)

16. More reasons to use the U of A Garage!
Licensing and Titling of vehicles done for your department
Lost or stolen license plate replacements
Work in conjunction with Property Management to ensure vehicles are properly accounted for in the University system
Object Code #5720 Inv. Non-capitol Computers & Equipments

17. Car Wash / Towing Drive-thru car wash Vacuums Tire fill station
Towing for most campus vehicles during regular business hours. (6:00 AM – 2:30 PM Mon.-Fri.)

18. Important Numbers
Mark Harrell (Fleet Manager) 621–1203 Randy Livingston (Office Auto Spec, Principle) 247–2213 Paul Yartz (Office Specialist, Senior) 621–5541 Garage – Mike Robinson / Gerrick Provencio 621–3530 Motor Pool – Monica Class / Kasten “Tigger” Olsen

19. The End Please visit our Web Site www.fm.arizona.edu/motorpool
Questions?