1. Starting out Right Creek County 4-H
4-H Record Keeping
Starting out Right
Creek County 4-H

2. Parent/Volunteer Roles
Help members set reasonable goals
Provide solid learning opportunities
Encourage them to record accomplishments as they occur
Provide tools for keeping records
Make record keeping or journaling part of every 4-H meeting
Set aside time to assist with putting
record books together

3. What is a “Project”? A subject/topic a member learns about in 4-H
Something a member can do or make
Activities that helps members learn new things and develop new skills

4. Why Keep 4-H Records? Learn to: Gather information needed to
Use project objectives
Set goals
Plan project work
Keep records
Organize information
Gather information needed to
apply for awards
Meet requirements for some activities

5. Why use project objectives?
Provide standards/guides for project work
Allow members to have similar project opportunities/experiences
Give a place to “start”
Insure that members learn/do a variety of things as they complete project work
Provide direction for judging
committees

6. Where to find Objectives

7. Let’s take a closer look at each section of the Creek County Record book.

8. Assembly Typed or in the member’s handwriting
Add each year’s new information at the top
Move the previous year’s information down
Remove previous year’s pictures and story
Include information from July 1st of previous year through June 30th of the current year
Assemble in a green folder with brads or in an Official Record Book Cover
Available through the 4-H mall or at the Extension Office

9. Checklists
Use the list of Medals Available to determine which awards to apply for.
Can apply for TWO medals each year
Can win the same medals each year
Complete the Awards I’m Applying For
Additional information on all awards are in the Creek County Handbook
These pages should NOT be attached
Lay them just inside the front cover or in the front pocket.

10. Project Medal Checklist

11. Awards I’m Applying For

12. Cover Page Use a head and shoulder photo of member
Can be black and white or color
Include all awards received
Hallmarks, award trips, project medals, etc
Put a blank divider page after the cover page

13. The County Record Book

14. Story The story shows growth in project work Show your personality
Outstanding accomplishments, funny stories, catastrophes
Show your personality
PROOFREAD!
Start with “My 4-H Story” as the heading
Use an introduction, body, and conclusion
Should be at least ½ a page
No more than 2 pages

15. Participation Section
More than 1 page of each section can be included
List this year’s information first
Level: local (club), county, district, state, national, international
Include ALL information, don’t leave anything out
If something doesn’t fit, put it in the “other” section
A blank divider page should be placed before and after this section

16. Speeches and Presentations

17. Exhibit Record

18. Workshops/Programs Attended

19. Tours/Field Trips Attended

20. Judging Events/Workouts Attended

21. Leadership/Promotional Leadership

22. Offices Held/Committees

23. Citizenship/Community Activities

24. Other Events/Activities

25. Awards and Recognitions

26. Non 4-H Experiences- Church

27. Non 4-H Experiences- School

28. Non 4-H Experiences- Community

29. Project Sheets Developed for each “stand alone” project
Can include more than 2 project sections
Pick which two are up for awards
For projects with only a few activities
Group them together as “Other Projects”
Can use/adapt project objectives provided
Picture Section
One page per project
Up to six pictures with captions per page

30. Objectives

31. New Things Learned

32. Work Accomplished

33. Expenses/Income

34. Picture Section
Can include two pages of miscellaneous pictures, or newspaper clippings
Must be related to your 4-H work
Not a scrapbook!

35. Resources: oces.okstate.edu/creek/4-H/