1. Disaster Preparation and Recovery

2. Disaster Preparation and Recovery
Presentation Goals
Recognition of When Recovery Starts
Identification of Tools to Facilitate Recovery
Emergency Recovery Tips

3. Disaster Preparation and Recovery
Presenters
David G. Pohler- HUD
Scott Franklin- 4T Building Envelope Specialist
Tony Scott- Synergy NDS- Disaster Recovery Specialist
David Nix- Assistant Claim Manager

4. Disaster Preparation and Recovery
“Everyone talks about the weather but no one does anything about it.”

5. Disaster Preparation and Recovery
What is a Disaster & Why Should We Care?
Disaster - disruption| short time | affects community | serious impacts
Effect #1 – Community – Disrupts community services and can cause injury to citizens,
Effect #2 – Property – Damages to public & private property amount to billions annually,
Effect #3 – Psychology – Increased stress, depression, despair affect community morale.
While this presentation focuses on Effect #2, they are interconnected.
Restoring property quickly decreases disruption to services & increases community morale

6. Disaster Preparation and Recovery
Disaster Types
Hail/Wind/Tornado
Hurricane
Flood
Fire

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8. Disaster Preparation and Recovery
Cost of Disasters
Hail 1-3 Billion Annually;
Billion
Harvey Billion

9. Disaster Preparation and Recovery
Disaster Mitigation Tips
All Threats
Disaster Planning
Assess / Identify Vulnerabilities - “Know thy Assets” - type, location, cost, insured status, etc.
Analyze & Rate Threats - “least possible thru highly probable” (Harvey vs. Severe Weather)
Understand Internal Response Capabilities - need for external assistance (private/public)
Determine / Document Roles & Responsibilities - key contacts, authority, training, etc.
Identify Post-Disaster Process Changes - personnel, procurement, building codes, regs, etc.

10. Disaster Preparation and Recovery
Disaster Mitigation Tips
All Threats
Pre-Disaster Mitigation - Property Coverage Selection
Goal: Reduce Unfunded Losses (Losses paid by the Housing Authority directly)
Insurance/Property Coverage should be “1st Responder,” not FEMA, not HUD.
Look for Proactive Coverage Programs – act as your partner, rather than your insurance co.
Specialize in Municipal Coverage & Housing Authorities - experience/understanding of HAs

11. Disaster Preparation and Recovery
Disaster Mitigation Tips
All Threats
Pre-Disaster Mitigation - Property Coverage Selection
Understand Key Insurance Concepts
Deductible – Named Storm (NSD) vs. All other Perils (AOP) – Millions at stake in large disaster
Blanket vs Specified – Which is more favorable? Which costs more? Which allows greater levity?
Extra Expense – Provides for costs outside of normal recovery (storage pods, temp office, etc.)
Business Interruption – Provides for lost revenue due to interruption
Flood Primary vs. Flood Excess – Know your coverage, know your flood zone (high vs. low risk)

12. Disaster Preparation and Recovery
Disaster Mitigation Tips
All Threats
Pre-Disaster Mitigation
Asset Improvement/Relocation - improve resilience, relocate, reconstruct…
Funded through internal/external resources (PDM, FMA, HMGP )
Internal Resources - use of reserves & budgets, maintenance programs to increase asset resilience, etc.
PDM - ~ $100M/year, Submit during “Open application cycle” (10/1/ /31/19), very competitive
FMA - ~ $160M/year, Mitigate repetitive loss, improvements to NFIP-eligible properties
HGMP - Awarded after Disaster Declaration - floodproofing, elevation increases, reconstruction, etc.

13. Disaster Preparation and Recovery
Disaster Mitigation Tips
All Threats
Pre-Disaster Mitigation
Property Maintenance Programs - Regular building inspections & repairs
Identify potential issues, keep repairs from becoming rebuilds, minimize insurance denials
Vegetative Maintenance Programs - Regular vegetation surveys & landscaping
Identify weak, dying, dead materials; healthy vegetation is less prone to damages (fire/wind loss)
Proper vegetation installation can protect assets from damage (vehicular, fire, wind, flood)

14. Disaster Preparation and Recovery
Mitigation Tips
Hail/Wind
Hail ratings for shingles
Uplift protection
Trees - remove dead vegetation, cut down/trim vegetation threatening buildings/structures
Maintenance - window seals, roof panels/shingles/connections,
Take down removable canopies, lights, etc.
Store moveable structures (umbrellas, goals, portable canopies,)

15. Disaster Preparation and Recovery
Mitigation Tips
Flood/Water
Move mobile assets to higher ground
Turn of power at non-critical locations
Ensure vegetation/debris is removed from alongside roadways & drainage areas
Request that local trash services operate under pre-disaster hours (when applicable)
Fuel emergency power equipment (vehicles, generators, power tools, etc.)

16. Disaster Preparation and Recovery
Mitigation Tips
Fire
Reduce sources of ignition w/in & around buildings (wiring, faulty equipment, etc.)
Test fire detection and fire suppression devices & systems regularly
Vegetative maintenance program to keep fuel sources away from buildings/structures
Training of municipal staff, incl. fire & public safety personnel, as well as HA residents.

17. Disaster Preparation and Recovery
Do You Have a Plan?
What are the elements of a good plan?
Written
Communicated
Practiced
Updated
Contingencies

18. Disaster Preparation and Recovery
Making the Plan
Who participates?
Type of Disaster
Expected Duration of Disaster

19. Disaster Preparation and Recovery
Key Players
Vendors
Residents
Employees

20. Disaster Preparation and Recovery
Vendors
Service types
Capacity
Availability
Pricing
Local, Regional or national

21. Disaster Preparation and Recovery
Post-Disaster Response & Recovery Tips
All Threats - Post-Disaster Response
Self-Recovery Model – Managing response & recovery internally
Work with HUD for provision of evacuation & temporary housing for displaced residents.
Procure & Pay vendors for immediate response & stabilization services (dewatering, drying, roof protection, debris)
Develop IFB/RFPs for bidding out rebuild/repair projects (Comply with HUD, FEMA, etc.)
Manage rebuild/repair projects, timelines, quality of work, etc.
Document damages, Pay Vendor Invoices, Request Remuneration from Insurance, FEMA, etc.

22. Disaster Preparation and Recovery
Residents
Lease agreements
Special Circumstances
Insurance considerations

23. Disaster Preparation and Recovery
Employees
Make or break
Relationships
Know the plan/Support the plan
Analysis is Paralysis

24. When Recycling Goes Bad

25. No Cool Graphics but Watertight!!

26. It Works Just Fine on Sunny Days!

27. Maybe Better?

28. Proper Temporary Repair

29. Disaster Preparation and Recovery
Roofs- Buyer Beware
Warranties
Public Housing exclusions?
Contractor or Manufacturer?
Who can repair and not void warranty?
Term of warranty?

30. Disaster Preparation and Recovery
Roofing Products
Steep/Slope
Shingle characteristics
Cost differential

31. Disaster Preparation and Recovery
Roofing Products
Flat
Tar and gravel/Built up Roofing (BUR)
TPO or PVC

32. Disaster Preparation and Recovery
Code Upgrades
Do they apply?
Different methods to achieve

33. Disaster Preparation and Recovery
Questions or Comments