1. SharePoint in FE What can be achieved Richard Gray 27 March 2009

2. Levels of Maturity – SharePoint in FE © 2009 Parabola Software Ltd Level 2 Level 1 Level 3 Level 4 MLE Integrated Systems Automated business processes Document Library pilot WSS

3. Based On Our Experience © 2009 Parabola Software Ltd

4. Prerequisites

5. Project Challenges Budget Time Internal resources IT Strategy Lack of integration © 2009 Parabola Software Ltd

6. Check-in/out Versioning Alerts RSS feeds Check-in/out Versioning Alerts RSS feeds Level 1 © 2009 Parabola Software Ltd Document Collaboration My Sites for staff OWA in SharePoint Calendars Surveys Search Mobile Views

7. Document Collaboration – Old Scenario © 2009 Parabola Software Ltd Create/update new Word document Colleagues update their own copy and add comments Each colleague emails back their new version You receive 5 different WORD docs Review and consolidate the 5 copies and apply feedback to the document Email copy to 5 colleagues

8. © 2009 Parabola Software Ltd Create/update new Word document Each person checks-out and updates the document Each person in the group receives an email with a link to the document Document Collaboration – New Scenario (SharePoint) Author reviews updates Benefits: 1 copy of the document Less network traffic & storage Time saving Reviewers can see others updates

9. Example Document Collaboration © 2009 Parabola Software Ltd

10. Example Document Collaboration © 2009 Parabola Software Ltd

11. Example Document Collaboration © 2009 Parabola Software Ltd

12. Example Document Collaboration © 2009 Parabola Software Ltd

13. Example Document Collaboration © 2009 Parabola Software Ltd

14. Example Document Collaboration © 2009 Parabola Software Ltd

15. Example Document Collaboration © 2009 Parabola Software Ltd

16. Example Document Collaboration © 2009 Parabola Software Ltd

17. Example Document Collaboration © 2009 Parabola Software Ltd

18. Example Document Collaboration © 2009 Parabola Software Ltd

19. Example Document Collaboration © 2009 Parabola Software Ltd

20. Example Document Collaboration © 2009 Parabola Software Ltd

21. Example Document Collaboration © 2009 Parabola Software Ltd

22. Example Document Collaboration © 2009 Parabola Software Ltd

23. Example Document Collaboration © 2009 Parabola Software Ltd

24. Create/update new Word document Each person checks-out and updates the document Each person in the group receives an email with a link to the document Document Collaboration – Summary Author reviews updates Benefits: 1 copy of the document Less network traffic & storage Time saving Reviewers can see others updates

25. Personalised Area Private Profile updates Personalised Area Private Profile updates Document Collaboration My Sites for staff OWA in SharePoint Calendars Surveys Search Mobile Views Level 1 © 2009 Parabola Software Ltd

26. Existing documents in file shares Intranet People search Existing documents in file shares Intranet People search Level 1 © 2009 Parabola Software Ltd Document Collaboration My Sites for staff OWA in SharePoint Calendars Surveys Search Mobile Views

27. Level 1 © 2009 Parabola Software Ltd Document Collaboration My Sites for staff OWA in SharePoint Calendars Surveys Search Mobile Views

28. Level 1 © 2009 Parabola Software Ltd Document Collaboration My Sites for staff OWA in SharePoint Calendars Surveys Search Mobile Views

29. Level 1 © 2009 Parabola Software Ltd Document Collaboration My Sites for staff OWA in SharePoint Calendars Surveys Search Mobile Views

30. Level 1 © 2009 Parabola Software Ltd Document Collaboration My Sites for staff OWA in SharePoint Calendars Surveys Search Mobile Views

31. SharePoint Mobile © 2009 Parabola Software Ltd

32. Wikis Discussion Forums Blogs Surveys Wikis Discussion Forums Blogs Surveys Level 2 © 2009 Parabola Software Ltd Student Collaboration Active Directory Integration External Access Excel Services KPIs College Portal

33. Student Collaboration Example © 2009 Parabola Software Ltd

34. Student Collaboration Example © 2009 Parabola Software Ltd

35. Student Collaboration Example © 2009 Parabola Software Ltd

36. Student Feedback 1 © 2009 Parabola Software Ltd The online educational forums are a useful learning resource for me

37. Student Feedback 2 © 2009 Parabola Software Ltd The online educational forums help me to understand specific ICT terms and concepts

38. Student Feedback 3 © 2009 Parabola Software Ltd The online educational forums help me to understand how to answer examination questions

39. Summary - Learning Rewards For 16-19 Year Olds Students enjoy a new way of working and collaborating Student appreciate the asynchronicity – working in own time Student learn from each others answers Gives students an equal opportunity to speak up Research showed student understanding of concepts improved © 2009 Parabola Software Ltd

40. Run off staff and student database(s) Full Automation Populate People Search Run off staff and student database(s) Full Automation Populate People Search Level 2 © 2009 Parabola Software Ltd Student Collaboration Active Directory Integration External Access Excel Services KPIs College Portal

41. News/announcements Personalisation College Calendar News/announcements Personalisation College Calendar Level 2 © 2009 Parabola Software Ltd Student Collaboration Active Directory Integration External Access Excel Services KPIs College Portal

42. Staff access to docs from outside the college Students access to working documents from home Access to My Site information Single log-on Staff access to docs from outside the college Students access to working documents from home Access to My Site information Single log-on Level 2 © 2009 Parabola Software Ltd Student Collaboration Active Directory Integration External Access Excel Services KPIs College Portal

43. Open and edit spreadsheets in SharePoint Connect to external data sources Display Charts in SharePoint Open and edit spreadsheets in SharePoint Connect to external data sources Display Charts in SharePoint Level 2 © 2009 Parabola Software Ltd Student Collaboration Active Directory Integration External Access Excel Services KPIs College Portal

44. Visual progress indicators Connect to an Excel Spreadsheet Visual progress indicators Connect to an Excel Spreadsheet Level 2 © 2009 Parabola Software Ltd Student Collaboration Active Directory Integration External Access Excel Services KPIs College Portal

45. Level 2 - summary © 2009 Parabola Software Ltd Student Collaboration Active Directory Integration External Access Excel Services KPIs College Portal

46. Level 3 © 2009 Parabola Software Ltd SQL Reporting Services in integrated mode Advanced Curriculum tools Integration with MIS Advanced Document Management Public facing web site in SharePoint Transfer of all shared filestore to SharePoint

47. Integration Examples Timetable web part Attendance reports Unit-e example using Business Data Catalog (BDC) © 2009 Parabola Software Ltd

53. e.g. work drop boxes Level 3 © 2009 Parabola Software Ltd SQL Reporting Services in integrated mode Advanced Curriculum tools Integration with MIS Advanced Document Management Public facing web site in SharePoint Transfer of all shared filestore to SharePoint

54. Level 3 © 2009 Parabola Software Ltd SQL Reporting Services in integrated mode Advanced Curriculum tools Integration with MIS Advanced Document Management Public facing web site in SharePoint Transfer of all shared filestore to SharePoint

55. Level 3 © 2009 Parabola Software Ltd SQL Reporting Services in integrated mode Advanced Curriculum tools Integration with MIS Advanced Document Management Public facing web site in SharePoint Transfer of all shared filestore to SharePoint

56. Content Types Records Management Content Types Records Management Level 3 © 2009 Parabola Software Ltd SQL Reporting Services in integrated mode Advanced Curriculum tools Integration with MIS Advanced Document Management Public facing web site in SharePoint Transfer of all shared filestore to SharePoint

57. Advanced Document Management Example Using Content Types to control document © 2009 Parabola Software Ltd

58. Content Types example © 2009 Parabola Software Ltd

59. Content Types example © 2009 Parabola Software Ltd

60. Content Types example © 2009 Parabola Software Ltd

61. Content Types example © 2009 Parabola Software Ltd

62. Content Types example © 2009 Parabola Software Ltd

63. Content Types example © 2009 Parabola Software Ltd

64. Content Types example © 2009 Parabola Software Ltd

65. Content Types example © 2009 Parabola Software Ltd

66. Advanced Document Management Example Using Content Types to control documents © 2009 Parabola Software Ltd

67. Level 3 - Summary © 2009 Parabola Software Ltd SQL Reporting Services in integrated mode Advanced Curriculum tools Integration with MIS Advanced Document Management Public facing web site in SharePoint Transfer of all shared filestore to SharePoint

68. Level 4 © 2009 Parabola Software Ltd Parental access to SharePoint Employer / 3 rd party access VLE in SharePoint or full Moodle integration E-Portfolios in SharePoint

69. Level 4 © 2009 Parabola Software Ltd Parental access to SharePoint Employer / 3 rd party access VLE in SharePoint or full Moodle integration E-Portfolios in SharePoint

70. Level 4 © 2009 Parabola Software Ltd Parental access to SharePoint Employer / 3 rd party access VLE in SharePoint or full Moodle integration E-Portfolios in SharePoint

71. Level 4 © 2009 Parabola Software Ltd Parental access to SharePoint Employer / 3 rd party access VLE in SharePoint or full Moodle integration E-Portfolios in SharePoint

72. E-Portfolios Requirements: Needed over the life of the student in education and longer Interoperable – work with many different systems Collection of best work Must manage access permissions © 2009 Parabola Software Ltd

73. Finish Any Questions? © 2009 Parabola Software Ltd