1. Post Secondary Outcomes Sally Simich, Oregon Department of Education

2. Data Collected Yearly by States
Indicator14: Percent of youth who are no longer in secondary school, had IEPs in effect at the time they left school

4. Oregon’s Trends in PSO
Sally--- Non engaged not collected by federal government
for Oregon 25 HE 60 HE=Comp HE CE other 75 and non engaged 25

5. In
Districts need to document attempts to contact all leavers on their list
The target completion rate is 85%
PSO is part of the SPR&I consolidated plan

6. Data Collection Process
General Process:
Download instructions, script, & agency supports
Print call logs (individually or in a batch)
Send postcard informing student/family of interview
Assign calls to someone who is familiar with the student
Make sure this person has access to the PSO application
Complete interview with student/family member using online data entry
Paper copies should only be used when the application is unavailable.

7. Applications Menu
From the District Website under Quick Links, you will find a link to Find Security Administrator. That person will give you access to the application.
District decides who should have access – system designed to allow interviewers to enter data online as data is collected.
Click on Special Ed Post School Outcomes 2.0.

8. Post School Outcomes Data
Agency contact information must be entered here. Include contacts for the collections, teachers, and interviewers.
Please make sure to update your contact list yearly.
Both the Exit and the Follow Up collection start with the choice of entering data or viewing reports and data downloads.
Special Ed Post School Outcomes Data Collection

9. Exit Interview
Optional collection, but critical for getting contact information.
Opportunity to engage student and family in the PSO process.
Collection open February and closes in September.
Agreement to participate required from parent or adult student, contact information can be collected at any time of the year. Data can only be entered when collection is open.
Enter names, contact information and interview data for students expected to exit for the final time.

10. Agreement to Participate
Exit interview – Signed agreement to participate is required to interview students still in school. Can be found at
Follow-up interview – Agreement to participate form is not required, as it is implied when the student or family member answers the questions.
Districts are required to conduct follow-up interviews, even if the student or family refused to participate in the Exit interview.

11. Did you do the exit summary? Not mandatory but highly recommended
Did you collect the parent/student agreement forms early?

12. Follow-up Interview Mandatory data collection
List of students to interview is provided
All leavers included for 2018 calls
Online data entry suggested
The outcomes must be completed in the first 12 months after students leave
Collection open June through September

13. Are you having people fill answers in a on paper copy
Are you having people fill answers in a on paper copy? This takes 2x as much time . Think about having the district security admin give the people doing surveys access to PSO2.0 so they do it only 1x

14. Special Ed Post School Outcomes Data Collection
PSO Data Reports
PSO data results can be viewed going to at least in the Reports and Download section: Exit and Follow Up reports
Engagement Summary
Representativeness of Sample
Interview Summary, by district and building
Special Ed Post School Outcomes Data Collection

15. Strategies for Contacting Hard-to-Find Youth
Provide Pre-Notification
In school, discuss the interview with students
Share what district has learned from past students
Include PSO information with other information
Have students identify who should call them during last IEP meeting (teacher, coach, etc.)
Create Familiarity
Best motivator from study = help other students
Practice interview
School districts that did exit surveys were more likely to successfully make contact with students
The calls made by Teachers, Administrators, teachers, IA’s and YTP were more likely to result in complete interviews!

16. Strategies for Contacting Hard-­to­‐Find Youth
Show Interest When Conducting the Survey
Be enthusiastic and interested in the answers
Convey a non-judgmental tone
Provide Incentives
Remind students that information will be shared to help other students and improve school services.
Modest, $5.00 monetary incentive to “hardest” of the hard to find youth
Maintain Contact
Know who in family is still in school
Leave call back number on messages so youth know it’s you
Use PSO logo on all materials, reminders, etc.

17. Post Card Notification of Post School Outcome Data Collection .
you may receive a post card, like the one below,  alerting you that your high school may be calling you to ask some questions.  Please help your high school and fellow students, by taking 10 minutes to answer those questions.

18. Sample Text for the Postcard
The (insert School or district name) needs your help! We want to learn from former students how we can improve high school transition services. You will receive a phone call that asks questions about what you have been doing since you left school, such as have you worked or gone to school? Answering the questions will take about 10 minutes.
Teachers will use answers from students like you to learn what they can do to help other youth get jobs and go to school after high school. To make sure you have a chance to answer the questions, please call xxx-xxx-xxxx to help the district find you or a family member who can help with this information. We want to hear from you: what you tell us is very important. Questions? Contact your district or Pattie Johnson at
________________________________________________
How many attempts do you make to contact
Follow up by s, reaching by s soc media, postcards
Have student fill out the card
SD have set up times for student to call in and be interviewed
Nights weekends good time to call
Have student suggest who they want to make the call

20. Sally Simich Sally.simich@state.or.us http://tcntransition.org
Oregon Department of Education
Secondary Transition for Students with Disabilities
family/SpecialEducation/SecondaryTransition/Pages/default.a spx
Transition Community Network (TNC)