1. National Incident Management System
Julie Collins
Office of Safe Schools
Florida Department of Education
Intro
Grand Canyon
NIMS experience
U.S. Department of Education - Safe and Drug-Free Schools
Emergency Response and Crisis Management Initial Grantee Meeting

2. What is the National Incident Management System (NIMS)?
A comprehensive, national approach to incident management
Applicable at all jurisdictional levels and across all disciplines.
Established in 2004
Provides standardized method to respond to all emergencies
Local jurisdictions that receive federal emergency preparedness funds are required to be NIMS compliant

3. NIMS Integration Center
Provides "strategic direction for and oversight of the National Incident Management System (NIMS)... supporting both routine maintenance and the continuous refinement of the system and its components over the long term."
DHS created the NIC to develop standards, oversee the implementation and provide TA
The NIC has several resources on their site (LEFT MENU) that we'll refer to during this presentation.

4. Are all school districts required to be NIMS compliant?
All local education agencies receiving federal emergency preparedness funding, such as the Emergency Response and Crisis Management grant dollars, are required to support the implementation of NIMS.

5. Coordinating NIMS Plans with Local Government
School districts are an integral part of local government, their use of NIMS should be achieved in close coordination with other components of the local government.
School districts are not traditional response organizations and more typically are recipients of first responder services provided by fire and rescue, emergency medical and law enforcement agencies. This traditional relationship should be acknowledged in achieving NIMS compliance within an integrated local government plan for NIMS compliance.
School district participation in local government's NIMS preparedness program is essential to ensure that first responder services are delivered to schools in a timely and effective manner.

6. NIMS Compliance for Schools
Conduct training
Adopt principles and policies
Establish baseline for compliance
Incorporate Incident Command System (ICS) into plans
Formalize information systems
Incorporate corrective actions and lessons learned
Require completion of NIMS courses..."roles-based" training:
- non-supervisory ICS 100
- supervisory ICS 200
- sections chiefs ICS 800
- ICS 700 is a NIMS introduction
Adopt NIMS principles and policies - via board resolution - see NIC "tools and templates" for samples
Assess and establish a baseline for NIMS compliance - work with the local public safety community to determine where you are and need to be. Establish a baseline with action steps to meet NIMS goals. NIMCAST can be a useful tool in this effort (see NIC page)
ICS and NIMS should be incorporated into all drills and exercises as well as actual emergencies - terminology, etc.

7. The Six Components of NIMS
Command and Management
Preparedness
Resource Management
Communications and Information Management
Supporting Technologies
Ongoing Management and Maintenance

8. NIMS Component #1 Incident Command System Command and Management
Preparedness
Multi-agency Coordination Systems
Resource Management
Communications and Information Management
Public Information Systems
Supporting Technologies
Explain the six components and why they are important:
Command and Management -ICS/MAC/PIO
Preparedness-PTE
Resource Management-
Communications and Information Management
Supporting Technologies
Ongoing Management and Maintenance
Ongoing Management and Maintenance

9. Sample School Based ICS
Incident Commander and Incident Command Team
Public Information Officer
Liaison Officer
Safety Officer
Operations
Planning
Logistics
Finance & Administration
Finance & Administration & Administration
Health Services/First Aid
Documentation/Recorder
Transportation
Insurance Claims
Command
Upon arriving at an incident, (usually) the higher ranking person will either assume command, maintain command as is, or transfer command to a third party
IC provides overall leadership, delegates tasks and authority, initiates contact with other agencies, assesses staffing needs, establishes incident objectives, directs development of IAP
Operations
Develops/implements strategy & tactics to carry out incident objectives.
Organizes, assigns, and supervises the tactical field resources.
Supervises air operations and those resources in a Staging Area.
Directs and coordinates all incident tactical operations.
Is typically one of the first organizations to be assigned to the incident.
Has the most incident resources.
Planning
Gathers, analyzes, and disseminates information and intelligence.
Manages the planning process.
Maintains resource status.
Maintains and displays situation status.
Compiles and Prepares the Incident Action Plan.
Develops alternative strategies.
Provides documentation services.
Prepares the Demobilization Plan.
Logistics
Provides resources and services required to support incident activities.
Contracts for and purchases goods and services needed at the incident.
Responsible for communications, medical support to incident personnel, food for incident personnel, supplies, facilities and ground support.
Finance/Administration
Is responsible for financial and cost analysis.
Oversees contract negotiations and monitoring.
Tracks personnel and equipment time.
Processes claims for accidents, damages and injuries.
Works with Logistics to ensure resources are procured.
Search and Rescue
Facility and Materials
Food Services
Personnel
Student Supervision
Student/Parent Reunification

10. What Is ICS? The Incident Command System:
Is a standardized, on-scene, all-hazard incident management concept.
Allows its users to adopt an integrated organizational structure to match the complexities and demands of single or multiple incidents without being hindered by jurisdictional boundaries.

11. ICS Purposes Using management best practices, ICS helps to ensure:
The safety of responders and others.
The achievement of tactical objectives.
The efficient use of resources.

12. ICS Benefits Meets the needs of incidents of any kind or size.
Allows personnel from a variety of agencies to meld rapidly into a common management structure.
Provides logistical and administrative support to operational staff.
Is cost effective by avoiding duplication of efforts.

13. Key Elements of ICS Common terminology (Plain English)
Modular organization
Manageable span of control (3-7)
Organizational facilities
Use of position titles
Reliance on an Incident Action plan
Integrated communications
Accountability

14. Multi-Agency Coordination
Across disciplines or jurisdictions
Responders use common resources and procedures
Often involves unified command (on-scene) and EOC activation (remote)

15. Public Information School districts should:
Identify a public information officer to be the primary liaison for communicating with the pubic during an emergency
Disseminate all pertinent information through the designated public information officer
Create information centers to execute predetermined processes and procedures for communication during and after a crisis
Multi-agency response will require a Joint Information Center
Unified message - accurate and timely
Joint Information Center: what a JIC is, where it is located and who should be represented

16. NIMS Component #2 Command and Management Preparedness Planning
Resource Management
Training
Communications and Information Management
Exercises
Supporting Technologies
Ongoing Management and Maintenance

17. Planning
Development of an all-hazards plan with input from community responders
Alignment of school/district plans with other local agencies' plans
Consideration of:
NIMS compliance
Funding
Mutual aid
Procedures - are they consistent with NIMS?

18. Required NIMS Training for Recipients of Emergency Preparedness Funding
IS 100
Introduction to Incident Command System
Non-supervisory persons involved with emergency efforts
IS 200
ICS for Single Resources and Initial Action Incidents
Supervisory persons involved with emergency efforts
IS 700
National Incident Management System (NIMS), An Introduction
IS 800
A National Response Plan (NRP), An Introduction
Section Chiefs

19. Additional NIMS-Related Training
IS 362
Multi-Hazard Emergency Planning for Schools
School administrators, principals, and first responders
G 290
Basic Public Information Officers Course (state-delivered)
Personnel with part-time or full-time PIO duties
E 388
Advanced Public Information Officers Course (FEMA-delivered)

20. Exercises Drills - Tabletops - Functional - Full Scale
Partner with first responders on exercise development
After Action Reports - "lessons learned"
Resources:
IS Orientation to Community Disaster Exercises
IS Exercise Design

21. NIMS Component #3 Command and Management Preparedness
Resource Management
Communications and Information Management
Supporting Technologies
Ongoing Management and Maintenance

22. Resource Management
When fully implemented, NIMS will define standardized mechanisms and establish requirements for describing, inventorying, mobilizing, dispatching, tracking, and recovering resources over the life cycle of an incident.
Resource typing (credentialing, type I-IV resources, etc.)
More info on "resource management/mutual aid" tab
National guidance on resources - work with your public safety community on purchases to make sure they meet national standards.

23. Resource Management www.safecomprogram.gov
Resource "typing" involves categorizing resources by capability based on measurable standards —such as a 500-kilowatt generator.
Resource typing defines the capabilities needed to meet specific requirements as simply as possible.
Resource typing (credentialing, type I-IV resources, etc.)
More info on "resource management/mutual aid" tab
National guidance on resources - work with your public safety community on purchases to make sure they meet national standards.

24. NIMS Component #4 Command and Management Preparedness
Resource Management
Communications and Information Management
Supporting Technologies
Ongoing Management and Maintenance

25. Communications and Information Management
A standardized framework for communications, information management, and information-sharing support at all levels of incident management.
Organizations must ensure that effective, interoperable communications processes, procedures, and systems exist across all agencies and jurisdictions.
Information management systems help ensure that information flows efficiently.
Effective information management ensures that decision making is better informed.
NIMS identifies the requirements for a standardized framework for communications, information management, and information-sharing support at all levels of incident management.
Incident management organizations must ensure that effective,
interoperable communications processes, procedures, and systems
exist across all agencies and jurisdictions.
Information management systems help ensure that information
flows efficiently through a commonly accepted architecture.
Effective information management enhances incident management
and response by helping to ensure that decision making is better
informed.

26. NIMS Component #5 Command and Management Preparedness
Resource Management
Communications and Information Management
Supporting Technologies
Ongoing Management and Maintenance

27. Supporting Technologies
Technology and technological systems provide supporting capabilities essential to implementing and refining NIMS. Examples include:
Voice and data communication systems.
Information management systems, such as recordkeeping and resource tracking.
Data display systems.
Provide a school example here
Technology and technological systems provide supporting capabilities
essential to implementing and refining NIMS. Examples include:
Voice and data communication systems.
Information management systems, such as recordkeeping and
resource tracking.
Data display systems.
Supporting technologies also include specialized technologies that
facilitate ongoing operations and incident management activities in
situations that call for unique technology-based capabilities.

28. NIMS Component #6 Command and Management Preparedness
Resource Management
Communications and Information Management
Supporting Technologies
Ongoing Management and Maintenance

29. Ongoing Management and Maintenance
DHS established the NIMS Integration Center to provide strategic direction and oversight in support of routine review and continual refinement of both the system and its components over the long term.

30. Ongoing Management and Maintenance
School districts should review their compliance status annually and consider:
Staff changes (training)
Partnership changes (annexation, etc.)
Emergency plan updates
Equipment upgrades

31. NIMS & the National Response Plan (NRP)
NIMS standardizes:
Incident management processes
Protocols
Procedures for use by all responders.
And mandates use of ICS.
NRP establishes:
Federal coordination structures/ mechanisms.
Direction for incorporation of existing plans.
Consistent approach to managing incidents.
Review the key points on the visual. Augment the discussion using the following additional key points:
In Homeland Security Presidential Directive (HSPD)-5, the President directed that the Department of Homeland Security develop a new National Response Plan (NRP) to align Federal coordinating structures, capabilities, and resources into a unified, all-discipline, and all-hazards approach to domestic incident management.
The National Response Plan is based upon the belief that incident are typically managed at the lowest possible geographic, organizational, and jurisdictional level.

32. Questions or comments? Julie Collins Office of Safe Schools
Florida Department of Education
U.S. Department of Education - Safe and Drug-Free Schools
Emergency Response and Crisis Management Initial Grantee Meeting