1. Introducing Digital Transformation in Small States
Mauritius
Gawesh JAWAHEER, Project Manager
Procurement Policy Office (PPO)

2. Context
Procurement Policy Office, Mauritius
GPPC2018

3. Population = 1.3 Million Size = 2040 KM2 GDP = $13.3 Billion
Procurement Policy Office, Mauritius
GPPC2018

4. Public Procurement above $3,000
Volume
Contract Value
Procurement Policy Office, Mauritius
GPPC2018

5. Institutional Setup Procurement Policy Office
204 Public Entities
Central Procurement Board
Regulatory Body (Advice, Standard Bidding Docs, Training, Reform, Technology)
Manages the e-GP Platform
Independent Review Panel
Vets Bidding Docs. and Evaluates & Bids above threshold amounts
Challenges & Appeals
Procurement Units empowered to carry out public procurement activities up to threshold amounts
Procurement Policy Office, Mauritius
GPPC2018

6. Status of e-GP Reform
Procurement Policy Office, Mauritius
GPPC2018

7. Legal Framework Public Procurement Act 2006 Directive No 36 | 2018
Procurement Structures
Procurement Processes
Public Entities
Public Procurement (e-Bidding) Regulations 2015
e-Procurement Processes
Electronic Transaction Act 2000
PKI
Encryption/Decryption
Digital Signature
Directive No 36 | 2018
Sensitising Bidders to the Government e-Procurement System
Procurement Policy Office, Mauritius
GPPC2018

8. e-GP Implementation e-GP Start Phased Delivery e-GP System Live
Jan 2014
e-GP Start
Phased Delivery
Sep 2015
e-GP System Live
1st e-Tender
Jul 2017
All e-GP Modules Delivered
All Development Phases Completed
Feb 2018
Recruitment of 8 Catalysers
15 Public Entities Online
Aug 2018
24 Public Entities Online
1000+ Registered Suppliers
1200+ e-Bids
$100M+ Procurement Spend
Procurement Policy Office, Mauritius
GPPC2018

9. Procurement Policy Office, Mauritius
GPPC2018

10. Long Tail of Public Entities
20% of Public Entities represented 90% of procurement spend
40% of Public Entities represented 90% of Invitations for Bids
Procurement Policy Office, Mauritius
GPPC2018

11. 98% of total procurement spend
Mission June 2019
Routinize e-Procurement in 54 of the high spending public entities
representing95% of total Invitations for Bids and
98% of total procurement spend
Procurement Policy Office, Mauritius
GPPC2018

12. Technological Tools Used
Procurement Policy Office, Mauritius
GPPC2018

13. e-GP Application Customised e-GP web-based Application
Workflow and Template Engines
Scalable cloud-based infrastructure
Public Key Infrastructure (PKI)
Procurement Policy Office, Mauritius
GPPC2018

14.
Procurement Policy Office, Mauritius
GPPC2018

15. e-GP App. Flow Legend Prepare, Approve & Publish Bidding Docs
Respond, Encrypt & Submit Signed Bid Hash
Close Bidding Process
Decrypt & Re-encrypt Bid
Open Bids
Evaluate Bids
Award
Contract Monitoring
Legend
Public Entity
Bidder
Procurement Policy Office, Mauritius
GPPC2018

16. Features of our e-GP Application
Procurement Policy Office, Mauritius
GPPC2018

17. e-GP Feature Installed Used
Preparation, Approval & Publishing of Invitation for Bids
One Envelope & Two Envelope Submissions
Preparation & Encryption of Bids
Submission of Signed Bid Hash
Online Closing & Opening
Evaluation
Award
MIS & Contract Monitoring
Challenge & Appeal
Framework Agreement
Reverse Auction
Online Pre-bid Meeting
GPPC2018
Procurement Policy Office, Mauritius

18. Digital Signature & Hashing
Encryption & Decryption
Confidentiality
Hashing of Templates & Envelopes
Integrity
Signing of Bid Hash
Non-repudiation
Procurement Policy Office, Mauritius
GPPC2018

19. Other tools we use Supplier Registration 3,500 views
Bidding Part #1 1,600 views
Bidding Part #2 10,000 views
Google Drive, Google Docs & Google Sheets for sharing resources, collaboration and tracking progress
Supplier Registration 3,500 views
Procurement Policy Office, Mauritius
GPPC2018

20. Challenges & Lessons
Procurement Policy Office, Mauritius
GPPC2018

21. Challenges People Process Outcome Multi-generational Issues
Changing Behaviour
Leadership in Managing Change at Operational Level
Political Commitment
How to generate ownership of the transformation process?
How to mitigate resistance to enlightenment?
Procurement Spend vs Usage
Critical Mass
Irreversibility
Procurement Policy Office, Mauritius
GPPC2018

22. Build Irreversibility
Lessons
Onboarding Strategy
Value then Usage
Find your Workflow
Assign your Resources
Create e-GP Cells in Public Bodies
Catalyse Onboarding
Identify and work with the e-Procurement Champions
Leave the conservatives aside
Build Irreversibility
Create Pressure Points
Capacity Building of Suppliers, Procurement Officers, Auditors & Evaluators
Procurement Policy Office, Mauritius
GPPC2018

23. Small state can take big step
Procurement Policy Office, Mauritius
GPPC2018

24. Thank You
Procurement Policy Office, Mauritius
GPPC2018