1. EC2 Assignment – Formal Email

2. be formal? Audience, purpose, tone/style Ask yourself:
Who am I communicating with?
What is my relationship to the recipient/listener?
Why am I communicating?
teacher
professor
job application
etc.
be formal?

3. Who am I communicating with?
For example, when sending an …
Who am I communicating with?
What is my relationship to the recipient/listener?
Why am I communicating?
Your granny may expect,
✓ ‘Hello Grandma,’
but not
✕ ‘Yo Yo Yo, Granny!’
your professor may expect,
✓ ‘Dear Dr. Park’,
but not
✕ ‘Hey Doc,’
a close friend may expect,
✓ ‘Hey Dave, what’s up?,’
but not
✕ ‘Dear Mr. Smith,’

4. Reason for missing class
Task 1 – write an apology
Include:
1. An appropriate salutation
2. A sentence or two identifying who you are
2. An explanation of the purpose of the
3. The main content/message (body) of the
4. A suitable closing
5. A signature
Name:
DongMin Kim
Reason for missing class
Class Name:
Ricky
Visited hometown.
Battery on cell phone died so alarm on phone did not go off in the morning. Woke up late. Rushed to the bus stop without eating
breakfast but missed the early bus.
To:
David Jones (his English teacher)
Class:
Advanced conversation
Student I.D
purpose:
To explain absence from class

5. Bad example Subject: Hi Mr. Steve Hi Mr. David.
Hello, my name is Sumin Park. My student number is My class name is Dongmin Kim.
I visited my hometown this weekend as I hadn’t been home for a long time. Unfortunately the battery on my cell phone died and so my alarm did not go off. I woke up late, and although I rushed to the station I missed the early bus.   
Sorry. I love you.
Thank you for reading my .
Kim Dongmin
purpose, and class is missing
Class name is same as actual name
This long explanation is not necessary. In an you should be clear and concise

6. Good example Subject: Class 12345, DongMin Kim, Absence From Class
Dear Mr. Jones, / Dear David,
My name is DongMin Kim from your Advanced Conversation class. My student number is My class name is Ricky. I am writing to apologize for being absent from class on Monday.
I visited my hometown and unfortunately could not return to Ansan on time.
If there is anything I need to catch up on, please let me know.
Once again, I am sorry for missing our class.
Sincerely, / Regards, / Yours sincerely,
DongMin Kim

7. Assignment Instructions
Write a polite, formal to make an appointment with your professor.
Be sure to include the day/ time and place.
Remember to apply the guidelines mentioned on my website.

8. Details (include day/ time and place)
Plan - Schedule an appointment
Include:
1. An appropriate salutation
2. A sentence or two identifying who you are
2. An explanation of the purpose of the
3. The main content/message (body) of the
4. A suitable closing
5. A signature
Name:
____________________________
Details (include day/ time and place)
________________________________________________
To:
_____________ (English Instructor)
Class:
_____________________________
Student I.D
purpose:
__________________

9. Adding a ‘signature file’
Full name
Major (and minor?)
Name of University and year of graduation (if applicable)
Phone number
address
Thank you Arthur!

10. Adding a “signature file” (in Gmail)

11. Adding a “signature file”
Tips
keep it concise
include only 1 address
make it look neat and tidy
bold your name
- make it look professional
SuBin Kim
Hanyang University ERICA Campus
Mechanical Engineering
Cell:

12. Instructions
Your should be formal, well structured, and appropriate.
Do not write things like:
✕ “I wanna see you now.”
✕ “I wanna ask you about the assignment.”
(This language is too informal and should not be used in writing.)
✔ “I would like to” is more formal and appropriate
✕ “I am waiting for your answer.”
✕ “I am expecting your answer.”
(This is not polite and it sounds demanding.)

13. Finally,
Send your to by the submission date
Also, print the and submit it in class to Nina.
Use a sensible font and font size. Presentation is part of the grade.
The body section should be paragraphs
Write an appropriate subject
Include a professional looking signature file
Good Luck!