1. Administrative Software
Teaching and Learning
with Technology
Chapter 7
Administrative Software
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2. Types of Educational Software
Administrative Software
Used by teachers to perform administrative, professional, and management tasks
Consists of productivity or classroom management software
Academic Software
Used by teachers and learners in the teaching and learning process

3. Types of Software Software may be: Commercial “off-the-shelf” software
Custom created for a school or district
Freeware – without purchase cost
Shareware – available to evaluate for a limited time or features may be restricted unless purchased

4. Types of Software
Possible costs (other than the actual software cost) include:
Upgrade of machines to run the software
Installation and maintenance of the software
Time and labor to learn the software and then use it
Review software carefully before selecting

5. Productivity Software
Software that assists in completing tasks usually includes:
Word processing
Spreadsheet
Database management
Presentation software
Can be purchased individually or in a suite

6. Productivity Software
Districts typically:
Buy site licenses to allow software to be used on all machines in the district
Provide the software to teachers via a network
Teachers often adapt productivity software for other educational purposes

7. Word Processing Most commonly used software
Create, edit, and print documents
Includes desktop publishing capabilities, document layout, add and edit graphics, and creating web content and pages

8. Word Processing Document preparation and editing:
Insert, select, enhance, and/or delete text
Word wrap and formatting
Spelling and grammar tools (thesaurus, etc.)
Add graphics and word art images
Arrange layout of text and graphic elements
Copy, cut, paste, drag, and undo

9. Word Processing Desktop publishing capabilities include:
“WYSIWYG” (What You See Is What You Get) displays
Addition and manipulation of graphics and clip art
Data organization and display using table and column features
Auto-formatting

10. Word Processing Archive (save) and print hard copy
Templates - most include templates of ready-made document styles
Wizards - often included, automated feature to build a customized document

11. Electronic Spreadsheets
Organize, input, edit, calculate, and chart numeric data
Very accurate, powerful, and versatile
Data and reports easily formatted for readability
Functions (built-in formulas) are included
Formulas for user desired calculations can be easily input

12. Electronic Spreadsheets
“What-if” analyses - can be used to compare possible outcomes
Charts - easily generated from data entered
Templates provided for variety of common needs and formats
Macros used to facilitate complex worksheet processes

13. Spreadsheets in the Classroom
Teachers use spreadsheets to:
Create a customized grade book
Maintain a school, department, or club budget
Create chart and graph visuals
Maintain stock portfolios, analysis of experiment data, and graph data

14. Database Management Systems (DBMS)
DBMS software can:
Create files to contain data, update, and edit the information, and retrieve targeted data
Create and use a data hierarchy: fields, records, files, and databases
Conduct queries and create customizable reports
Archive files for future use or updating

15. DBMS in the Classroom Educators can use DBMS software to
Maintain inventories
Create and maintain student information
Develop mailing lists
Create student activities such as
Create and maintain records for a science class,
Develop community data for social studies, or make a class practice test database

16. Presentation Software
Helps create, organize, and enhance delivery of content
Slides created to present information in an effective, logical order
Slides may contain text, graphics, sound, animation, hyperlinks, and/or video
Presentations can be printed out as audience handouts or transparencies

17. Presentation Software
Templates make professional- looking presentations easy to create
Other features and elements can be added for interest and to support information transfer

18. Presentation Software
Helpful common features include:
Multimedia elements for addition to slides
Libraries of clip art, sounds, and other multimedia materials
Hypermedia capability
Customization capability (e.g., a self-playing show for a kiosk)

19. Presentation Software in the Classroom
Presentation software can:
Support direct instruction
Create student presentations
Create school presentations
Create academic activities such as book reports or projects

20. Integrated Productivity Packages
Contain blended form of common types of application software
Each productivity tool is present
Some features found in stand-alone packages are not as robust or are omitted
Integrated software usually offered at lower price than individual software

21. School/Class Management Software
Helps educators accomplish classroom and school administrative tasks:
Attendance and grade books
Seating charts
Portfolio assessments
IEP generators

22. Evaluating Management Software
Careful evaluation of all aspects, from ease of use to effectiveness, is important
Costs can range from low (freeware or shareware) to high, and are an important part of the total cost:
Adequacy of current hardware systems
Acquisition, installation, and support
Training to prepare staff to use it

23. Software in Teaching and Learning
Administrative software can make
Tasks easier
Teachers more productive
Need to provide input on best software
Although time consuming, important for teachers to be knowledgeable about software options and capabilities