1. Performance Data Reliability Audit Mark Schelfhout Head of Unit EMPL/H/3

2. Objectives
Assess the ability and reliability of data management systems;
Verify the reliability and completeness of reported data, including micro-data, for the indicators.

3. Scope of the audit Managing Authority;
Intermediary Body, where applicable;
Beneficiaries;
Operations;
Partners;
Projects;

4. Scope of the audit Accuracy; Completeness; Reliability; Timeliness;
Data protection and security;
Precision;
Integrity;

5. Scope of the audit
Accuracy, Completeness, Reliability, Timeliness, Confidentiality, Precision, Integrity
Requirements of the Data Management System needed to ensure Performance Indicator Quality
1. M.A. structure, functions and capabilities
2. Indicator definitions and Reporting Guidelines
3. Data collection and reporting documents/tools
4. Data Management Processes
5. Links with National Reporting System

6. System assessment 5 functional areas:
Structures, functions and capabilities;
Indicator definitions and reporting guidelines;
Data collection and reporting forms and tools;
Data management process;
Links with national reporting system(s).

7. System assessment

8. Data verification and assessment
Indicator Correction Factor
Auditor notes
84,20%
Declared
Counted
Factor
Weighted average
Managing Authority
1000
980
98,00%
Declared to the Manging Authority
914
93,27%
Intermediary Body 1
200
156
78,00%
Intermediary Body 2
500
478
95,60%
Intermediary Body 3
280
100,00%
Declared to the Intermediary Body
842
92,12%
Beneficiary A
114
110
96,49%
Beneficiary B
489
97,80%
Beneficiary C
198
99,00%
Beneficiary D
100 45
45,00%

9. Timing? In total 20 audit mission scheduled before 2016;
8 audit missions foreseen in Empl audit plan 2014;
Missions selected on basis of risk assessment;
First phase: system assessment;
Where possible…also data verification;
Possibly first focus on YEI – to be confirmed

10. Guidance and assistance
Clear and simple to understand guidance document;
Self-assessment checklist;
Sharing audit methodology (M.A. – A.A);
Sharing audit checklists (A.A. - M.A. – I.B. – Beneficiary);
Audit Announcement lettres containing detailed information (who, what, which documents to prepare, which people to be present);

11. Questions? Mark Schelfhout Head of Unit Empl/H/3