1. Jennifer Lech - FAS RAS Karen Rizman - OSP
Highlights of NSF 17-1: Proposal & Award Policies & Procedure Guide (PAPPG) Effective Date: January 30, 2017
Jennifer Lech - FAS RAS
Karen Rizman - OSP

2. Key Points To Know
The new PAPPG is effective for proposals submitted or due or awards made on or after 1/30/2017
If you submit before 1/30 for a deadline that falls on or after 1/30, the new guidelines will apply
1/30 falls on a Monday so 1/28 (Saturday) and 1/29 (Sunday) deadlines will move to 1/30 and the new guidelines will apply
Use of relevant PAPPG for multi-step proposal (preliminary full) is determined by the deadline date for each step
If the preliminary proposal is due before 1/30 but the full proposal isn’t due until after 1/30, use the 16-1 PAPPG for the preliminary and the 17-1 PAPPG for the full
Good news! Not as many major changes and clarifications as compared to the past few years
Jean Feldman confirmed the preliminary/full proposal distinction during the November 2016 Fall Grants Conference

3. Significant Changes & Clarifications (PAPPG Part I)
Proposal & Award Policies & Procedures Guide (PAPPG) is now one document instead of two
Prior to 17-1, PAPPG was split into two parts:
Grant Proposal Guide (GPG)
Award & Administration Guide (AAG)
Two new proposal types have been introduced
RAISE (Research Advanced by Interdisciplinary Science and Engineering)
Used to support bold, interdisciplinary projects outside the scope of a single program or discipline
Approval from at least two Program Officers is required prior to submission
GOALI (Grant Opportunities for Academic Liaison with Industry)
Used to stimulate interdisciplinary collaboration between academic research institutions and industry
Interested PIs must contact the cognizant Program Officer prior to submission

4. Significant Changes & Clarifications for Proposals (PAPPG Part I)
Proposal submissions during Natural or Anthropogenic Disasters
Approval to submit late may be granted by Program Officer; should be sought in advance, when possible
Check “Special Exception to the Deadline Date Policy” box on Fastlane Cover Sheet
Statement explaining nature of event impacting timely submission should be uploaded as Single Copy Document
If approval is granted via , upload it as Single Copy Doc
Friendly reminder…if NSF closes due to inclement weather, all deadlines will be automatically extended to next business day
Letters of Intent for Collaborative Proposals
Since collaborative proposals are considered one unified project, only 1 LOI is needed and it may be submitted by any institution
Per PAPPG, extensions are typically up to 5 business days

5. Significant Changes & Clarifications for Proposals (PAPPG Part I)
Collaborators & Other Affiliations
Removal of requirement to list Postgraduate Scholar Sponsors
List of persons for whom Senior Person served as PhD Advisor (previously referred to as Thesis Advisor) still required
Clarifies that for separately-submitted collaborative proposals, each institution uploads the attachments for its own personnel
Results from Prior NSF Support
Language is clarified to note that the purpose of this section is to assist reviewers in assessing prior work
Guidance on how to report results on recently-awarded projects
If no new results (e.g. no publications or products) exist yet, describe the major goals and broader impacts of the project
Postgraduate Scholar Sponsors = postdocs mentored by the PI/Co-PI

6. Significant Changes & Clarifications for Proposals (PAPPG Part I)
Biographical Sketches
Fastlane no longer accepts Biographical Sketch inserted as text; must be uploaded as a separate PDF for each person
Human Subjects incentive payments
New language specifying costs should be budgeted on Line G6 - Other
Domestic Travel
Clarified language noting travel, meal, and hotel expenses for employees not on travel status, as authorized by UG (2 CFR ), are unallowable
Travel Proposals
Updated from “International Travel Proposals” to reflect that this proposal type can be used for either domestic or foreign travel proposals
Guidelines now specify the documents required for submission

7. Significant Changes & Clarifications for Proposals (PAPPG Part I)
Environmental Impact Checklist (new)
If project will have impact on environment, proposers may be asked to provide additional information post-submission
Proposals involving Vertebrate Animal research
Any departures from Guide for Care and Use of Laboratory Animals must be approved by the IACUC and based on scientific, veterinary, medical must, or animal welfare issues
New award notice clause added stating that grantees have a responsibility to ensure work has been approved by the IACUC and that the approval remains valid at all times

8. Significant Changes & Clarifications for Proposals (PAPPG Part I)
Proposals involving Human Subjects research
If plans are definite, copy of IRB approval or declaration that research is exempt from review must be submitted prior to issuance of award
If plans are indefinite, NSF can accept an IRB determination notice establishing limited time period under which PI may conduct preliminary work not involving human subjects
Prior to expiration of limited time period, AOR is required to provide Program Officer with either 1) verification that plans are still indefinite or 2) copy of IRB approval
New award notice clause added stating that grantees have a responsibility to ensure work has been approved by the IRB and that the approval remains valid at all times
Per NSF, more FAQs will be added on the Human Subjects Research

9. Significant Changes & Clarifications for Awards (PAPPG Part II)
Addition or Substitution of PI/PD or Co-PI/Co-PD
Prior approval requests must be submitted via Fastlane and contain individual’s name & contact info, Biosketch, Current & Pending, and a justification for their addition or substitution
Addition of Admin Salaries
Language has been clarified to note that prior approval requests must be submitted via Fastlane
Pre-Award Costs for Renewal Awards
Footnote added to remind grantees that costs incurred under the old grant cannot be transferred to the new grant

10. Significant Changes & Clarifications for Awards (PAPPG Part II)
NSF-Approved No Cost Extensions
Requests for additional time beyond initial grantee-exercised extension must be submitted by an AOR in Fastlane at least 45 days prior to award end date (this is not new)
All late requests must include strong justification for why they weren’t submitted earlier (this language is new)
Language added to make grantees aware of the limited time period of availability of funds due to cancelation of appropriations
Funds expire by 9/30 of 5th fiscal year after expiration of the appropriation’s available period for incurring new obligations
From the 17-1 PAPPG FAQs
Addition of Postdocs to existing projects
If original proposal didn’t include a Postdoc Mentoring Plan, PI must send a one-page plan to his or her Program Officer

11. Helpful Links Full Text of the 17-1 PAPPG: 17-1 Significant Changes:
17-1 Significant Changes:
FAQs on Proposal Preparation and Award Administration (eff. 1/30/17):
Sign-up page for NSF’s 17-1 PAPPG webinar on Thursday, January 19:

12. THANK YOU!

13. Acknowledgments
Content in these slides has been adapted from the following NSF presentations: Proposal & Award Policies & Procedures Guide (PAPPG) Update Webinar held on November 7, (slides) Fall 2016 National Science Foundation (NSF) Grants Conference Webcast held on November 15-16, (slides) (videos)