1. Northwest ISD Fine Arts Staff Development Fall 2010
The best and most sought after school district in Texas!
Fine Arts
Staff Development
Fall 2010

2. Introductions
Name?
Where do you work and what do you do?
How long have you been in the district?

3. Our Vision
To become the premier district in
the state of Texas for the visual
and performing arts

4. Continuous Improvement UIL Concert & Sightreading “Sweepstakes” Award

5. Musicals in Northwest ISD included: Middle School – Aladdin Byron Nelson – Peter Pan Northwest – Thoroughly Modern Millie

6. Northwest Education Foundation
Last year the NEF awarded $107,000 in grant money
NISD Fine Arts programs received more than $40,000 of that grant money
The Application will be online this year
Grants last year included:
Art Display Boards ($3,000)
Fine Arts District Library ($7,500)
Art Easels ($2,100)
Music Technology (mp3 recorders, dance mats, software) $7,495
Steel Drum Band Instruments ($6,940)
Weaving Art Clay Looms ($3,035)
Indonesian Art/Music ($4,000)

7. Director’s Notebook
All forms, policies and guidelines
for fine arts are available on
the fine arts web site.

8. The Purchase Order Process
Find a district approved vendor and get a written estimate from the company (we never pay tax)
The district vendor list is located on the purchasing department’s web site
Verify you have enough money in your budget to cover the purchase
Use the estimate to complete the Purchase Order Requisition Form
Submit the completed form to Kay
You will receive a Purchase Order from fine arts in your . Take or send the PO to your vendor for your items
Send all packing slips, invoices and your signed PO to Kay upon receipt of the items
NOTE: Never accept an item from a vendor until you have a Purchase Order. The delivery date cannot precede the order date

9. The last date for submitting a purchase order requisition form for supplies is…
April 1, 2011

10. Conferences and Travel
Decide on a conference or training that is targeted specifically for your area
Complete the Request for Professional Development Training Form and a Purchase Requisition Form and submit it to the fine arts office
All travel involving fine arts money must be approved before the conference
You can either request a check for your hotel to take with you, or be reimbursed upon return. Please note: Hotel check requests require 10 business days to process
You may only use the money appropriated for travel listed in your 6411 travel account. Each director may use a maximum of $500 per budget year for travel
Turn in receipts to Kay that total or exceed the amount of the check you received within three business days of returning from the conference

11. Instrument Fees
Students using school owned instruments will pay an instrument usage fee. The fee will cover repairs and maintenance on the instrument.
Band - $100 annual usage fee
Orchestra - $50 annual usage fee for use of instruments at school. $100 annual usage fee for instruments used both at home and school.
All fees must be collected and deposited with Kay by October 1st. You will receive a student fee spreadsheet to complete and return with the deposit.

12. Reimbursements In general, we do not reimburse for supplies
If an emergency arises and you need something quick, call the Fine Arts office to verify you will be reimbursed for the purchase before you make the purchase
You will not be reimbursed for money paid for taxes, so be sure to take the district’s tax form with you
You will not be reimbursed for mileage or gas used for purchasing an item that could be delivered to your campus through a PO or for choosing to take your own vehicle when district transportation has been arranged
You will be reimbursed for membership fees paid online, providing funds are available to you in that account

13. Private Lessons District rate is set at $18.00 per half hour
All private lesson money is directly paid to the private teacher by the student
All private teachers must complete a Private Lesson Packet, which includes the Private Lesson Teacher Agreement, a criminal history background check, and a fingerprinting verification form before coming in contact with students
Each head director is responsible for bringing the completed private lesson packets to the fine arts office for approval. Private teachers are not allowed with students until they have been approved to teach by the district. The fine arts office will notify you when a teacher has been approved.
Private Lesson scholarships may be available for students who qualify for free and reduced lunch. Scholarships must be paid through campus activity funds. A contract services packet is required if a private lesson teacher will be paid party in scholarship. Please note: Booster clubs may not pay private lesson teachers directly for scholarships.

14. Capital Outlay Requests
Used for large amounts
Non-consumable items
Requests will be made using the Capital Outlay form in March or April for the following school year
Capital Outlay decisions will be made by June and you will be notified

15. Safety and Security
Program director is responsible for making sure every student has a ride home after a fine arts event
Program director is responsible for locking up the facility after an event
Do not leave buildings open and students unattended after an event
Do not give keys to students
Attend auditorium safety trainings
All contract and temporary employees must be supervised at all times when working with students

16. Festivals and Trips
All trips must be requested by September 15th in order to be considered
Trip guidelines, requests and permission forms are available in the Director’s Notebook or in your front office
Field trips are submitted through your campus and approved by your principal and the Executive Director for Secondary Campuses
Fine Arts money may not be used for a festival, competition or fundraiser. Fine Arts money may only be used for trips that are of a solely educational nature. This would include: Community performances, parades, nursing homes, etc.
The Fine Arts Department covers your UIL entry fees and transportation

17. Requesting Buses
Middle School - all money for bus use will come from your 6399 supply budget
High School – money for extra travel, other than approved games and competitions, will come from the 6399 supply budget
Complete a bus request form and submit it to your principal for approval
Send the signed bus request form to Kay two weeks prior to the event, along with a purchase order for the amount needed
Use the bus calculation sheet located in the Director’s Notebook to estimate the cost
A bus request that is not accompanied by a purchase order will not be paid from by fine arts

18. Eligibility and Goals UIL/TEA Side by Side (director’s notebook)
District Grading Policy (director’s notebook)
Know your eligibility requirements and develop a system to track your kids!!!
Our goal is 90% of all fine arts students passing all classes
Our goal is 75% retention in all grades
Kevin will be meeting with each head director throughout the fall to help establish personal program goals
These goals will result in a 1-3 year program strategic plan. The plan will be reviewed and evaluated at the end of each year.

19. Summer Fine Arts Academy
More than 100 students enrolled in the 8 courses offered this past summer
The program was featured 6 times in local news articles and is gaining interest
Courses are designed and taught by our teachers
Course proposals need to be sent to Kevin by January 31st in order to be considered
Teachers are paid $25 per classroom teaching hour for the course
Our goal is 300 students for next year

20. Community Performances
Each performing group participates in at least one community event each school year
September 21st Gold Card Lunch
November 4th Roanoke Chamber Expo (3pm – 7pm)

21. Additional Fine Arts Items
Faculty Information Form
Handbooks posted online
Packet Forms