1. Jean Monnet Activities in Erasmus+ Programme APPLICATION PROCESS
Education, Audiovisual and Culture Executive Agency
Education,
Audiovisual
& Culture
Executive Agency

2. Before starting the application
Detailed consultation of the reference documents:
1. Call for Proposals
2. Erasmus+ Guide

3. Before starting the application
1. Applicants must have an ECAS (European Commission Authentication Service) account.
2. The applicant organisation (and for the Jean Monnet Networks – also the partner institutions involved) must be registered in the Participant Portal and receive a Participant Identification Code (PIC).

4. Participant Identification Code (PIC) – specific issues
The applicants are required to use the same PIC for all their applications for EU funding
The applicants should make sure that the PIC profile is complete

5. NB: No paper copy is required
Application process
The application package is composed of the eForm and three compulsory annexes:
Detailed Project Description
Budget Form
Declaration of Honour
- Fill in the eForm, and complete and attach the compulsory annexes.
- Validate the eForm.
- Automatic check: If form is complete it can be submitted online.
- Successful submission  confirmation and reference number.
NB: No paper copy is required
All sections of the eForm must be completed. Once the applicant has completed the eForm and attached the annexes, the eForm should be validated. This triggers an automatic check that informs the applicant whether or not the application form is complete. If it is complete it can be submitted online.
When the application is successfully submitted, the system generates a confirmation and a project reference number. Applicants that do not receive confirmation should contact the Helpdesk.
Applicants must pay attention to the correct uploading of the attachments.

6. Application process
Instructions on completing the application package and an eForm User Guide are published on website:
Instructions on how to complete the eForm and upload and complete the compulsory attachments are published on the website under the eForms tab.
Under the same tab you will also find a detailed step-by-step Guide on how to complete the eForm. Applicants will find here all the technical instructions necessary to completing the eForm and the contact details of the Helpdesk where further assistance can be sought if necessary.
Applicants should refer to both documents in addition to the Call for Proposals and the Programme Guide when preparing their application.

7. 1) Complete the eForm
Part A. Applicant organisation (and partners for Networks only)
Most details automatically retrieved from the Participant Portal
ECHE to be verified
Part B. Major information about the project: summary, priorities and topics addressed, duration, budget
Part C. Specific information: discipline, number of teaching hours, students, etc.
Part A presents details on the applicant organisation. Most of this section is completed with data retrieved from the Participant Portal. Applicants should take care to verify the data and for those concerned, to check the Erasmus Charter for Higher Education (section A.1) as this is obligatory for HEIs in Programme countries.
Applicants should note that the "contact person" referred to in the e-Form (A.2) refers to the academic coordinator, responsible for leading the proposed activities, and in the case of Chairs and Modules, responsible for the delivery of the teaching programme. Institutions often make the mistake of providing the name of an administrative staff member here rather than the name of the principal academic, which creates problems later is the proposal is successful.
At A.3 the applicant should indicate the legal representative i.e. the person who will sign the Grant agreement with the Agency in the case of a successful proposal. The same person must sign the Declaration of Honour.
Sections B and C present a summary of the principal characteristics of the proposal and more specific data on student numbers, annual teaching hours, specific target groups (recent PhD holders, primary and secondary schools).
The final pages are reserved for the compulsory attachments.

8. 2) Complete and attach annex I
Description of the project
Part D. Characteristics and relevance: Rationale for the proposal, relevance to the objectives of the Action, relevance to target groups Part E. Participating organisations – teams: Aims and activities of the organisation, skills and expertise of key staff (publications, teaching) Part F. Design and implementation of the proposal: Work programme, methodology, time schedule Part G. Impact, dissemination and exploitation Part H. Curriculum Vitae and full list of publications
Annex I consists of the Detailed Project Description form. It provides the main body of information on the project team and the academic content and methodology of the proposal. Applicants should take care to provide ALL the information requested.
Each section of the Detailed Project Description bears a direct relation to one of the four award criteria. Applicants should present the required information with this in mind and with reference to the specific points set out in the Programme Guide, where further details on the Award Criteria as applicable to each Action type are set out. For example, Section E, which presents the project team and key staff and Section H, which provides the Curriculum vitae templates will be referred to by the evaluators when assessing the proposal against Award criterion 3, Quality of the project team. Section F provides the evaluators with the main elements for assessing the proposal against award criterion 2, Quality of Project design and so on…

9. 3) Complete and attach annex II
Budget table
3 forms depending on the Action type:
Modules & Chairs - Flat-rate financing:
Indicate number of teaching hours planned
Top-up percentage added for complementary activities
Total budget and EU grant calculated automatically
Projects - Flat-rate financing:
Indicate number of events, participants and speakers
Centres of Excellence, Associations, Networks – Budget-based financing:
Indicate all expenses planned by costs categories
(staff, travel and subsistence, subcontracting, equipment, other costs, indirect costs)
Annex II, consists of the Budget table. There are 3 different budget forms depending on the Action type applied for and applicants should make sure to select the correct form: there are two Flat-rate funding forms, one for Chairs and Module and one for Projects and one budget-based funding form.
For action types supported by the flat-rate funding system, the budget form is essentially a grant calculator. Applicants should select the country from the drop down menu and to indicate the number of teaching hours (for Chairs and Modules) or participants (for Projects). It is important that the information provided in the budget table is coherent with the information provided in both the eForm and the Detailed Project Description (Section F).
For action types supported by the budget based funding system, the budget table is set out according to cost categories. A list of eligible costs is set out in the Programme Guide under each Action type concerned.

10. 4) Complete and attach annex III
Declaration of Honour
To be signed by the legal representative
To include the exact title of the project
To indicate the exact amount of the grant requested
Annex III consists of the Declaration of Honour.
The Declaration of Honour must be signed by the legal representative of the applicant institution as indicated on the eForm.
The Declaration should indicate the exact title of the project
The amount indicated should be coherent with the amount included in the application form and the budget form and should indicate the exact amount of the grant requested and NOT the total project costs. Applicants should also be aware that should the DoH indicate an amount that is less than the grant request, the Agency will be obliged to take this amount into account.

11. Then what happens? Evaluation Process
Eligibility verification against selection criteria
Quality assessment against 4 award criteria
All proposals are assessed by independent experts
Proposals are ranked according to their assessed quality
Eligibility of the applicant (type of institution, ECHE etc.) verified by the Agency against the selection criteria.
A quality assessment is carried out by a panel of independent academic experts, resulting in a ranking list of proposals.
The submission of the compulsory annexes using the official templates is essential. During the evaluation exercise independent experts assess the proposals against the four published ward criteria. In order to provide a fair and full assessment of the application and to ensure equal treatment of all applicants experts must be in a position to assess the proposals on the basis of the same information presented in the same format. Every year proposals are excluded from the evaluation exercise because the compulsory annexes are not submitted using the official templates and do not provide the required elements.

12. 1. Relevance of the project
Award criteria
1. Relevance of the project
OBJECTIVES
PRIORITIES AND ADDED VALUE
TARGET GROUPS
The four award criteria are given here with the main indicators. Further detail on what is expected under each criterion for each Action type is provided in the Programme Guide. For example, for the first award criterion given here, "Relevance of the project", one indicator is the relevance of the proposal to the priority target groups including institutions in countries not yet covered by the programme. This one is highlighted in particular as it is one of the priorities of the programme and is sometimes overlooked. It is therefore important to look at the Programme Guide for more precision on what is sought under each criterion.

13. 2. Quality of the project design
Award criteria
2. Quality of the project design
QUALITY OF WORK PROGRAMME
CONSISTENCE BETWEEN OBJECTIVES AND ACTIVITIES ADN BUDGET
FEASIBILITY
On the Quality of the project design, the work programme should be carefully presented and describe phases for the preparation, implementation and follow-up of the proposed activities as well as presenting a clear methodology. Overall, the themes addressed should respond to those targeted by the Jean Monnet activities as defined by the Programme Guide where a clear definition of what is meant by European Studies and the core subject areas are set out.

14. 3. Quality of the project TEAM
Award criteria
3. Quality of the project TEAM
PERTINENCE OF PROFILE
RELEVANT EXPERIENCE
For "Quality of the project team, the pertinence of the profiles and relevant experience of key staff members in EU studies and to the subject matter of the proposal is paramount.
Please be aware that for those applicant institutions applying with staff with limited academic expertise in the domain of EU studies, namely institutions outside the EU and its neighbouring countries where EU studies is perhaps not yet a permanent feature of the curriculum and where staff do not have the same level of experience as those from institutions with a longstanding background in EU studies, advice to applicants is to try to involve external experts from other institutions/countries in the proposed activities in order to ensure that the project team as a whole provides the required profile.

15. 4. IMPACT AND DISSEMINATION
Award criteria
4. IMPACT AND DISSEMINATION
IMPACT
DISSEMINATION
What is looked for under the Award criterion "Impact and dissemination" is the potential impact of the proposed activities inside and outside the applicant institution, the provisions set up to measure the outcomes and to disseminate the results. This may also include measures for promoting the results in a systematic way, the organisation of promotional events for the general public etc.

16. Coherence and feasibility
Priorities and objectives
Activities
Impact
The applicant has to demonstrate coherence between the project objectives, the activities proposed and the results planned. Each of the objectives should be addressed by appropriate and feasible activities. The activities should be designed in a way so to provide for the completion of the planned results and the achievement of an impact and the target groups should be carefully selected.
It is essential when completing an application that there is coherence across the 4 application documents (eForm, Detailed Project Description, Budget table and Declaration of Honour).
From a quantitative point of view, this is particularly important for those activities supported by the flat-rate funding system (Chairs, Modules and Projects), where the grant award for successful application is calculated according to the number of teaching hours (Chairs/Modules) and the number of participants (projects): the number of hour or participants should be coherent across the application forms.
From a qualitative point of view, applicants presenting a proposal that addresses a particular aspect of the European integration process, for example, should ensure that the key staff profiles demonstrate an appropriate experience and publication record in that particular field.

17. Then what happens? Selection Process
The best proposals are selected for funding
All candidates are informed, and results are published
Contracts are prepared for successful projects
Start of the projects 1 September of the year of application
Taking into account the opinion of the panel of independent experts and the political priorities of the Programme, the best proposals are selected for funding. The results are published online and contracts drawn up in the month that follows. The new projects start on 1 September of the selection year.

18. Example of Good Practice
Example - Jean Monnet Module in European Banking and Financial Integration in EU,
Universitatea Alexandru Loan Cazu Iasi, Iasi, Romania Prof. Gabriel Stefura
Aims
Due to the great demand for accurate information regarding the European integration process and to its position in the social environment, the UAIC Iassy can and must act like a leader in bringing Europe closer to the citizens and highlighting the implications of this process
Activities
Course on European Banking and Financial Integration, to train future European citizens in Romania
Information about European economic integration at postgraduate level
Promote and strengthen active European citizenship through understanding that the economic impact of enlargement will be significant as a bigger and more integrated market boosts economic growth
Promote the active participation of students/citizens in the process of European integration through reflection and debate on the various economic aspects of this process;
Target groups
Students, teachers, trainers, civil society
The last few slides present examples of good practice proposals, successful under previous selection rounds. There is a good practice example for each Action type here, which you can refer to after the presentation for further ideas on what constitutes a good proposal. The first, for example – a module – demonstrates a diverse range of activities aimed at a wide target group that addresses audiences both within and outside academia, thus ensuring the promotion of EU studies within the institution at postgraduate level in this case and ensuring outreach to civil society through its public debating activities.

19. Example of Good Practice
Example - Jean Monnet Chair in European Integration and Youth National University of Ireland, Maynooth Dr Maurice DEVLIN
Aims
To respond to unprecedented increase in emphasis on youth policy at EU level in recent years
To consolidate and expand European integration studies for youth and community work students at the National University of Ireland, Maynooth
To explore ways of furthering the European dimension in vocational and professional youth and community work, education and training
Activities
Lectures, including a module for vocational and professional students
Doctoral seminars
Training course for civil society groups
Target groups
Higher education institutions at national level, civil society groups and organisations and academics and students from outside the EU
gathering together academics and practitioners working in the field of youth studies

20. Example of Good Practice
Example - Jean Monnet Centre of Excellence Between Globality and Locality: Europe in a Global Context Institute of Social and European Studies Foundation (ISES), Köszeg, Hungary Prof. Ferenc MISZLIVETZ
Aims
To target disadvantaged regions and populations with new post graduate courses in European Studies
To combine theoretical and practical studies, responding to changing social and economic conditions, international political, social, economic and cultural life
To provide public space for multi-stakeholder debates on the challenges of European integration and Europe's role in the world
To enhance regional cooperation and integration through exchanges between institutions of higher education in Member States and EU neighbourhoods
Activities
Master programmes, new university courses and summer courses
Cross-border lecture series, roundtable debates and conference for students, educators, civil society, business and government
Publications, Website

21. Target groups
Key beneficiaries are students, policy makers, practitioners, civil society
Students come primarily from Central Europe, the Baltics, the Balkans and former Soviet republics, also Turkey and Africa (e.g. Cameroun)
Cooperation with other Hungarian Universities, other institutions in field of European Integration, in particular through the Jean Monnet network
Particularly good contacts with European Integration initiatives in Turkey and Latin America
All academic programmes open to civil society participation, including MA programmes and the Summer University
Concerted effort to recruit civil society participants to its events and cultural programmes
The Centre successfully creates links between academia, business community and government of the city and region, hereby contributing to local and regional development

22. Example of Good Practice
Example - Jean Monnet Network European Identity, Culture, Exchanges and Mulitlingualism Sofiiski Universitet Sveti Kliment Ohridski, + 7 Partners from China, BE, UK, LU, PL, IE, SK
Assoc. Prof Maria STOICHEVA
Aims
European identity formation, theme with three dimensions of more focused research (patterns of European identity and citizenship among students studying courses in the area of EU Studies eliminating the constraint of knowledge deficit and information about European affairs), identities in urban contexts (the European multilingual city) and the issue of emerging new European young researchers’ identities (exchanges and doctoral studies – an international study of processes and outcomes in the EU)
core task of the network to build knowledge and become reference point for researchers in these EU-related themes

23. Activities
3 summer schools, 13 events (seminars, workshops, conferences and final conference), 10 major deliverables (books, collection of papers, conference proceedings, thematic issues of national journals, working papers)
Target groups
Core target group are young researchers (doctorate students, potential doctorate students and young researchers who have obtained a PhD degree in the past 5 years), doctorate students from other scientific fields

24. Example of Good Practice
Example - Jean Monnet Project L'Europe: parle m'en au Lycée
Fondation Nationale des Sciences Politiques, Dijon, France Prof Lukas MACEK
Aims
To increase awareness of EU issues at high schools in Burgundy (focusing both on students and teachers)
To identify and develop a network of people (with a direct link to secondary education) interested in EU affairs and willing to promote awareness of EU citizenship, knowledge of the EU etc. within the high school student population
To create a network which will develop its activities far beyond the period of the present project’s implementation
To enhance teachers’ willingness, competence and creativity regarding the introduction of the “EU subject” into their courses and/or into their contribution other activities for students

25. More information – Jean Monnet
Erasmus+ Programme Guide and 2017 General Call for proposals:
Jean Monnet Activities:
Funding - Jean Monnet Activities within Erasmus+:
Jean Monnet Directory:
Jean Monnet selection results:
Jean Monnet Cluster 2016: Good practices in the context of 'A Union of shared values – The role of Education & Civil Society'
Erasmus+ Project Results – Jean Monnet:
Erasmus+ platform for dissemination and exploitation of project results
Mailbox Jean Monnet: