1. Security Equipment RAF/2012/00030 Compulsory Briefing Session
RAF – Durban-KZN
10 January 2013

2. AGENDA 2. Introduction of the RAF members
Welcome
2. Introduction of the RAF members
3. Circulation of Attendance Register
Presentation By RAF :
Security Services
Procurement
Q & A
Site viewing
Q & A
7. Closing

3. BACKGROUND
The Road Accident Fund is in need of a service provider who can Supply, Installation And Upgrading Of Security Systems Including Maintenance for 3 years.
The following offices have been identified for the security system needs:
Cape Town branch
Durban branch
Johannesburg branch
East London branch
It is important that security equipment or systems be compatible to IXP 400 series.
The service provider or company must have five (5) years or more of experience in the Supply, Installation And Upgrading Of Security Systems Including Maintenance.

4. SPECIFICATION
Please see circulated copies

5. Details of the Bid REQUEST FOR BID:
Supply, Installation And Upgrading Of Security Systems Including
Maintenance for a Period Of Three Years
Compulsory briefing sessions from 10 to 15 January 2013 in the four respective offices.
Closing date 25 January 2013.
All questions / enquiries outside this forum will be via to: not later than 11:00 on 17th January 2013
Questions/ Answers will be published on the RAF website by 18th January 2013.

6. Compliance
Compulsory Documents (Valid & Original Tax Clearance Certificate)
Page 5-Checklist of documents to be submitted
Please ensure that the bid document is signed where required
Completed proposal should be submitted

7. Evaluation Criteria Mandatory Requirements
The following specific requirements must be met by the bidders and it
will be expected of bidders to supply proof or confirm their commitment
where applicable.
The bidder must be PSIRA accredited. Please furnish the RAF with documentary proof of accreditation.
The bidder must have worksmans compensation. Please furnish the RAF with proof thereof.
NB:FAILURE TO COMPLY WITH ALL OF THE MANDATORY
REQUIREMENTS WILL LEAD TO DISQUALIFICATION

8. Technical / Functional Requirements
The technical criterion that will be utilized to test the capability of
The service providers
Technical criterion will be evaluated against the following detailed
requirements:
The bidder must have provided a company profile.
The bidder must provide a project implementation plan for the supply, installation, service and maintenance of security equipment in the four offices of the RAF with milestones. Please include the duration on Guarantees and Warrantees’.
The bidder must have relevant experience in the Installation and supply of security systems.
Please provide references of similar work done in the past 3 years; indicating the Company Name, Contact Details, summary of the scope of Work, Duration of the Contract (start and end dates) and addresses.
The bidder must have at least 2 experienced service technicians with an NQF 4 qualification for each office, for the maintenance and service of the security equipment. Please provide curriculum vitae’s.
The bidder must provide a training plan.
All bidders who score 55 or more out of 75 points will be shortlisted for site visit.

9. Technical / Functional Requirements
Site visit
The bidder must be able to take the RAF team to one of the referenced clients where security systems were installed.
All Bidders who score LESS than 75 out of 100 on functional / technical
including site visit will not be considered for further evaluation on Price and BEE

10. 90/10 principle will be used.
Evaluation
90/10 principle will be used.
Price and BEE

11. Bid response format to be strictly adhered to for easy reference
Please see circulated document

12. QUESTIONS ?

13. Site viewing

14. THANK YOU