1. Completing the IEAC Ranking Rubric for ITS Project Requests
Lisa Lewis Mangum
Information Technology Services
or x3861
Darren Blagburn
Institutional Effectiveness
or x1846

2. Why is ITS Aligning with IEAC?
ITS has aligned technical project planning efforts with the IEAC assessment planning process to:
Focusing ITS resources on projects of strategic institutional value
Gather consistent and comparable data for each request.
Improved data improves ITS’ evaluation and ranking process

3. Definitions
Strategic (estimate 3-5 Years prior to implementation)- Major upgrades and campus-wide projects that require extensive ITS support
Operational (1-3 Years prior to implementation) smaller upgrades and changes affecting multiple units that require extensive ITS support
Expedited (to be implemented within the year)- Upgrades or Updates to existing IT infrastructure, software application or processes, or computing facilities

4. When to Fill Out the Rubric
An organization needs to fill out the rubric if:
A project is requested that requires ITS resources to complete beyond the functional unit’s capabilities
When doesn’t an organization need to complete it?
When the functional unit can complete the project without ITS resources

5. What happens in ITS after submission?
ITS will review submissions to determine the project type (expedited, operational, or strategic). If the request does not rise to the level of a project, ITS will work with the submitter to prioritize the work outside of the IEAC process removing it from the project list
ITS may contact Project Sponsors if additional information/clarification is needed to prepare for IT Subcommittee review.
IT Subcommittee Chair presents recommendation to IEAC.
ITS contacts sponsor when project prioritization list is approved.

6. Completing the Rubric Save as and rename the document
Complete Sections 1-6 administrative information
Project description must be completed in accordance with ITS or Facilities’ requirements
Score questions 1-17
Score each question based on the appropriate answer
Complete tab 2- Justify each rating in a detailed answer on page 2 (linked by selecting the question)
Complete ITS #22

7. Completing Administrative Section
Project Proposal
Project Name
Organization
Department that is sponsoring the project.
Project Sponsor
Individual who acts as a project champion.
Proposed Implementation Date
Desired project completion date.
Project Description

8. Completing Scoring & Rating Justification
Use your best judgement on the ratings.
Provide as much supporting detail as possible on the justifications.
Carefully consider if your team has the staffing resources to dedicate to the project.

9. Frequently Asked Questions
What happens if you submitted a project in 2017?
You do not need to submit if your project is on the current project list
Where do I find the rubric?
under the IEAC IT/Facilities Rubric tab
Who do I submit the Rubric too?
If your department reports through an Academic Affairs’ unit, please send submissions to
All others send submissions to