1. Roles & Responsibilities Student Chapter Secretary

2. Student Chapter Secretary, Job Description
Recording officer for all chapter business
Record meeting minutes, and maintain a permanent file of all chapter reports

3. Chapter Secretary, Responsibilities
Transcribe notes of all chapter meetings
Create and distribute meeting minutes to all chapter members
Assist in preparing meeting agendas
Confirm meeting attendance, and determine if quorum is present to conduct official business
Order supplies for the chapter, as needed

4. Student Chapter Secretary, Quick Tips
Be prepared for each meeting:
Bring enough copies of meeting minutes for all members
Have copies of all chapter reports, for discussion
Create a sign-in sheet, to record all meeting attendees
Remember to check for quorum at each meeting (two-thirds of all voting members must be present to approve new motions)

5. Student Chapter Secretary, Quick Tips, cont.
Visit the Volunteer Leaders’ Toolkit, for:
Additional information on the roles and responsibilities of the chapter secretary
Additional forms and materials available for the student chapter’s benefit