1. FP7 SCIENTIFIC NEGOTIATIONS Astrid Kaemena European Commission
DG Research and Innovation
Environment Directorate - Management of Natural Resources

2. Scientific and technical negotiation
Administrative and financial aspects
Communication and dissemination aspects
Participants Portal (IT support)
Negotiation Process 2

3. Communication and dissemination
Management
The Composition and logic Structure of a Research Project
Work plan:
Work packages
- Tasks (related to objectives)
- Timing and milestones
Overall objective
- Concept
- Objectives
- Methodology
Project deliverables
Communication and dissemination
Impacts
Innovation 3

4. Begin of Negotiation
Sending of a negotiation letter (not a commitment to fund) with:
The Evaluation Summary Report
The Negotiation Mandate
An Ethical Review Report (where applicable)

5. Drafting the Description of Work
- the DoW
Address the comments made in the Evaluation Summary Report and the Negotiation Mandate (a separate explanation of how this has been done is requested)
Based on the layout of the Proposal
Follows a specified template 5

6. Evaluation Summary Report
Pictures taken from: To Do Word Concept
Comments of the evaluation panel on
Scientific/technological excellence
Implementation
Impact and dissemination 6

7. Technical clarification and changes to the project to be addressed during negotiations
Maximum Community Contribution
Duration for the project
Deadline for receipt of the first drafts of DoW and GPFs
Deadline for completion of negotiation
Contact details of the responsible Project Officer
Negotiation Mandate
Pictures taken from: Check List

8. Structure of the Description of Work
Annex I to the Grant Agreement
Part A of the DoW - Structured Data
Cover Page
Table of contents
A1 The project summary
A2 The list of beneficiaries
A3 The budget breakdown
8 Workplan Tables (lists of WPs, deliverables, milestones etc…)
Part B of the DoW - “Narrative” text
based on Part B of the proposal,
uploaded as a PDF file
Automatically filled
via GPFs
To be filled in on-line

9. Pictures taken from: Research Ship
Based on Part B of the Proposal
B 1.1 Concept and project objectives
Objectives should be:
S – Specific
M – Measurable
A – Attainable
R – Realistic
T - Timely
B 1.2 Progress beyond the state of the art
To be shortened, but “baseline” and performance/research indicators
to be added
B 1.3 Methodology and associated work plan
Overall strategy and general description
Timing of work packages and their components
Description of WP, deliverables -> Part A of the DoW
DoW – Part B Concept, objectives, state of the art
Pictures taken from: Research Ship

10. Deliverables Deliverables should be: Limited in number Specific
Each significant project element should conclude with a deliverable, which is the concrete output and evidence of the work.
Deliverables
Work package
task
component
deliverable
project
Deliverables should be:
Limited in number
Specific
Clear and Verifiable
Quality Controlled
PU status if possible
- Reports to the EU are no deliverables!
- Think carefully about allocated person/months

11. DoW – Part B Implementation
Based on Part B of the Proposal
B.2.1 Management structure and procedures
B.2.2 Beneficiaries
B.2.3 Consortium as a whole
Important: Sub-contracting, Third parties etc. to be well explained
B.2.4 Resources to be committed
Explanations in addition to “project efforts and costs” table of Part A 11

12. Pictures taken from: Chat Community
Based on Part B of the Proposal
B.3.1 Strategic impact
B.3.2 Dissemination and communication
DoW – Part B Impact
Pictures taken from: Chat Community 12

13. DoW – Part B Ethics and Gender
B.4 Ethical issues
B.5 Gender aspects 13

14. Completion of Negotiations
When agreement is reached on
The DoW
The GPFs
The Start Date
The Duration
Any Special Clauses
Pictures taken from: Hand in Hand Together

15. Thank you for your attention!
Updated 3/10/2006 – changed URLs and replaced address with enquiries service
Updated CORDIS URL on 7/11/2006