1. Getting to Know GIDEP Tom Rotella, P.E., Lithium Program Manager
DOE/NNSA GIDEP Representative
Office of Tritium and Materials Management, NA-197

2. Outline Overview of Government-Industry Data Exchange Program (GIDEP)
Membership in GIDEP

3. “GIDEP is…”
A Program
An Organization
Data
Partnership
Membership

4. GIDEP’s Mission
Foster technical information sharing among Government agencies and Industry partners to:
Increase systems’ safety, reliability, and readiness
Reduce systems’ development, production and ownership costs

5. Letter Phone Calls Hard Copy Microfilm/Microfiche Terminal Windows WWW
GIDEP has… a History
GIDEP REALIGNED TO DSPO
GIDEP ONLINE MEMBERSHIP APPLICATION
2011
2013
2009
PURS
2007
DFARS
“Counterfeit Parts” Issued
2005
GIDEP NEW HOME PAGE
BATCH MATCH
2000
ONLINE URGENT DATA REQUEST (UDR)
WEB ACCESS
1998
1996
OMB LETTER 91-3
1995
MIL-STD 1556 CANCELLATION
JLC ADOPTED PROGRAM & SPONSORSHIP
1992
NASA & CANADA JOINED, ALERTS INTRODUCED
1991
ONLINE SYSTEM INTRODUCED
1981
1970
DOE JOINS
ARMY, NAVY & AIR FORCE IDEP MERGE
1958
Ballistic
Missile Program
Letter Phone Calls Hard Copy Microfilm/Microfiche Terminal Windows WWW

6. GIDEP is…an Organization Defense Standardization Program Office
PROGRAM MANAGER
GOVERNMENT
ADVISORY GROUP
OPERATIONS CENTER
NSWC, CORONA
INDUSTRY
ADVISORY GROUP
GOVERNMENT
PARTICIPANTS
Representatives
INDUSTRY
PARTICIPANTS
Representatives

7. GIDEP is… a Partnership
A partnership between Government and Industry with a membership that includes:
444 government organizations represented by 2,660 users
3,137 industry organizations represented by 8,037 users
Total Organizations = 3,581
Total Users = 10,697

8. GIDEP is… Data Data Type Failure Experience Metrology
Documents
Product
Change
Notices
Product
Information
Notices
Data Type
Technical
Manuals
Calibration
Procedures
Diminishing
Manufacturing
Sources
Failure Experience
Agency
Action
Notices
Engineering
Reports
Metrology
Alerts
Soldering
Technology
Product Information
Suspect
Counterfeit
Management
Reports
Engineering
Safe Alerts
Computer
Technology
Doc.
Reliability & Maintainability
(R&M)
Problem
Advisories
Part/Process
Specifications
Failure
Analysis
R&M
Statistics
Test
Reports
R&M
Methodology
R&M Predictions

9. Membership Requirements
Must be:
Agree to:
A US or Canadian government organization or industry partner that supplies a product and or service to the United States or Canadian governments
Share Data & Information
Comply with GIDEP Policies
Submit GIDEP Utilization Annually

10. GIDEP Membership Categories
Participant
U.S. or Canadian Government organization and/or supporting industry partner
Representative
Individual designated by the Participant to represent their organization or industry partner
User
Any person within a Participant organization or industry partner authorized to access GIDEP information

11. GOVERNMENT-INDUSTRY DATA EXCHANGE PROGRAM
Conclusion/Contact Info
(951)
(951) (fax)
P.O. Box 8000
Corona, CA
GIDEP Operations Center
GOVERNMENT-INDUSTRY DATA EXCHANGE PROGRAM
Electronic-mail:
World-Wide Web:

12. Now You Know GIDEP December 2017 http: www.gidep.org
Now You Know
GIDEP
Tom Rotella, P.E., Lithium Program Manager
DOE/NNSA GIDEP Representative
Office of Tritium and Material Management, NA-197
DOE Desk:
DOE Iphone:
December 2017
http:

13. This concludes the GIDEP Training Module Push Mail.
If you have any questions please contact the GIDEP Operations Center.

14. BACKUP SLIDES

15. Discovery / Reporting Suspect Counterfeit
Contractor responsibility per DFARS (c) (6)
“…...Reporting is required to the Contracting Officer and to the Government-Industry Data Exchange Program (GIDEP) when the Contractor becomes aware of, or has reason to suspect ….counterfeit electronic parts or suspect counterfeit electronic parts.”
“Counterfeit electronic parts and suspect counterfeit electronic parts shall not be returned … (until) determined to be authentic.” 15

16. Suspect Counterfeit Reporting
Failure Experience documents that specifically address Suspect Counterfeit parts or materials
Use the same Alert, PA forms from the GIDEP Website
Fill out the form
Instructions, Appendix E (7-30)
Government agencies may also use GIDEP AAN forms to report suspect counterfeit issues

17. Reported Defects in GIDEP Counterfeit Documents

18. GIDEP Terms & Conditions
GIDEP information is provided on a privileged basis. GIDEP members must agree to the following terms and conditions:
Limit dissemination and utilization of GIDEP information to their immediate organization’s employees and/or other registered GIDEP members.
Safeguard GIDEP data in accordance with the Security and Technology Transfer regulations of the U. S. and Canadian government.
Obtain permission from the document originator or the GIDEP Program Manager prior to releasing GIDEP information to non-members.
Control access to the GIDEP websites.
Return GIDEP materials if membership is terminated.
Designate a GIDEP Representative and persons that will be using the GIDEP database.
Establish in-house procedures for utilization of GIDEP.
Support and promote the GIDEP mission.
Submit documents for inclusion in the GIDEP database.
Submit a Utilization Report at least once annually.
Follow policies and procedures as indicated in GIDEP Operations Manual.

19. From the members site, there is a link to Products and Services near the top of the screen.

20. Urgent Data Request
UDR is a service to help participants quickly find information that they could not find by searching the GIDEP database.
There are Two types of UDRs:
Source of Supply
Request for Information
In this module you will learn: What Push Mail is, the three types of push mail s, how the process works, and how to sign up.

21. Push Mail
Is generated as a source of convenience to obtain an overview of information without having to access the database.
There are three types of s sent out on a regular basis:
Weekly News
Urgent Data Requests
Weekly Data Indexes
In this module you will learn: What Push Mail is, the three types of push mail s, how the process works, and how to sign up.

22. Batch Match
Batch Match allows you to compare your parts to those contained in the GIDEP Database.
It’s Primarily used for:
Obsolescence Part Information
Non Conformance Part Information
Product and part change notices
In this module you will learn: What Push Mail is, the three types of push mail s, how the process works, and how to sign up.

23. Reported Utilization

24. “GIDEP is … Membership!!!”
GIDEP Participation (Program Manager’s Expectations):
Pull data and report utilization – Utilization Report needed for continued database access
Submission of Data of all kinds (LL, S/CI, etc.):
DOE ORPS Reporting – event info only
DOE G 414.1
(DFAR & FAR in process; Near Term DEAR changes)
Agency Participant Fees to GIDEP FY-17 = ~$275,000
Other ways to participate in GIDEP:
Management Meetings (agency & contractor Reps.)
Attend Training Clinics
Annual DMSMS Conference sponsored by DSPO/DOD
Government Advisory Group Monthly calls. (~1 hour)

25. Participant Responsibilities
Agree to submit appropriate unclassified/non-proprietary documents to the GIDEP Operations Center for sharing with other GIDEP participating members. For detailed guidelines, refer to the Data chapters of the GIDEP Operations Manual.
Agree not to release GIDEP data and information outside of their immediate organization and/or other GIDEP Members.
Agree not to use GIDEP data and information for advertising or marketing purposes.
Agree to notify the GIDEP Operations Center within 15 days when there is a change of GIDEP Representatives or Users within their organization.