1. Regional Architecture Development for Intelligent Transportation
RAD-IT Tool Training
June 2017
RAD-IT Tool Training
Regional Architecture Development for Intelligent Transportation
AGREEMENTS
Module 11
This training is designed for transportation professionals who want to understand how to use RAD-IT tool to create regional and project ITS architectures. The training discusses how to use the RAD-IT tool and provides a basic overview of the tool that has been developed to support ARC-IT use.

2. This Module will take approximately 20 minutes to complete.
RAD-IT Tool Training
June 2017
Module Outcomes
Explain how to access the Agreements Tab in RAD-IT
Explain the key features of the Agreements Tab
Be able to modify information on the Agreements Tab
In this Module, we will review the RAD-IT Agreements tab and begin to use it. At the end of this Module, you will be able to:
Explain how to access the Agreements Tab in RAD-IT
Explain the key features of the Agreements Tab
Be able to modify information on the Agreements Tab
This module will take approximately 20 minutes to complete.
Let’s look at these topics first then at the end of the Module in a hands-on exercise so you will perform these activities in RAD-IT.
This Module will take approximately 20 minutes to complete.

3. Foundation for Agreements in RAD-IT
RAD-IT Tool Training
June 2017
Foundation for Agreements in RAD-IT
To enter agreements in RAD-IT, the ITS stakeholders should be defined, so the parties involved in the agreement can be identified. Stakeholders were discussed in Module 4 of this course.
Image Description: The diagram showing the relationship between architecture components with the Agreements and Stakeholders boxes are highlighted.

4. Importance of Agreements
RAD-IT Tool Training
June 2017
Importance of Agreements
Interfaces are the strength of architecture – between systems, agencies
Each stakeholder has a place in architecture
Agreements help achieve integration
One of the primary benefits of doing an ITS architecture is to define the interfaces between systems as well as between stakeholder agencies.
A major benefit of listing the needed Agreements is to identify potential barriers to institutional integration before they occur and early in a project deployment.
Just as Interfaces between systems and compatibility of interfaces are the key to success for systems integration, Agreements document the interfaces between stakeholder systems to achieve integration. Agreements document who will interface with whom, how information is exchanged and roles and responsibilities.
By the way, a list of agreements is also a required component of FHWA Rule / FTA Policy on regional ITS architectures.

5. Types of Agreements Handshake Memorandum of Understanding (MOU)
RAD-IT Tool Training
June 2017
Types of Agreements
Handshake
Memorandum of Understanding (MOU)
Interagency
Intergovernmental
Operational
Funding
Master Agreements
The types of agreements you use in a region is totally up to the region itself and depends greatly on how the region currently does business when a project crosses boundaries between agencies.
There are many different types of agreements. The process may begin with something as simple as a handshake agreement. But, once interconnections and integration of systems begin, agencies may want to have something more substantial in place. A documented agreement will aid agencies in planning their operational costs, understand their respective roles and responsibilities, and building trust for future projects. Formal agreements are necessary where funding or financial arrangements are defined or participation in large regionally significant projects is required.

6. RAD-IT Tool Training
June 2017
Agreements Consider…
Who will provide what services or information to whom
Intentions or purpose of the agreement
Terms of Agreement: security, budget, scope, boundaries, standards, information exchange formats
Here are some things to consider when putting together an agreement.
Who will provide what services or information to whom?
What are the Intentions or purpose of the agreement?
What are the Terms of Agreement? Agreements frequently contain security, budget, scope, boundaries, standards as well as information exchange formats.
Check out the Regional ITS Architecture Guidance Document for more information about agreements.

7. RAD-IT Tool Training
June 2017
RAD-IT & Agreements
Agreements tab helps maintain the list of inter-agency agreements needed to realize the ITS architecture
Agreements are challenging in that they involve lots of stakeholder interaction. The RAD-IT tool helps you organize the list of agreements that will be needed to get your architecture implemented.

8. Agreement Tab RAD-IT Tool Training June 2017
Agreements are entered on the last tab of RAD-IT tool labeled Agreements.
Image description: A screen capture of the RAD-IT Agreements tab.

9. Agreements Tab (cont.) Agreement Title Agreement #, Title Number
RAD-IT Tool Training
June 2017
Agreements Tab (cont.)
Agreement Title
Agreement #, Title
Number
Status
This is the agreements tab. The main components of the screen include the left side with a list of agreements that are already in the architecture and if you select one then the right side will be populated with the attributes of that agreement.
There are common buttons to RAD-IT on the bottom of the screen including the New and Delete buttons on the left side as well as the Apply and Cancel buttons on the right side.
On the left side, you can sort the list of agreements by the Number or the Agreement just by clicking the header. You can use the radio-buttons at the bottom to show either the Agreement Numbers, the Titles, or both – this may come in handy if you don’t have numbers, or everyone in the region knows the numbers by heart. This capability allows more flexibility in how the information is displayed.
On the right side, you can enter:
Name of the Agreement , it should be something that stakeholders will recognize.
Agreement Number, if applicable
Status from a pull-down list, remember you can change status values using the Tools/Update Status menu selection.
Type also from a pull-down list of the agreement types included so far, plus you can just type in a new type.
Description
Lead Stakeholder, someone’s got to be in charge, this is a pull-down list from the Stakeholders list.
Other stakeholders involved section where you can pick from a list with tabs showing either the Selected stakeholders or All stakeholders. The choices come from the Stakeholders tab.
Projects section has two radio buttons either Selected or All.
Image Description: A screen capture is shown of the RAD-IT Agreements tab with an arrows pointing to the Agreements Title area, Visible Columns radio buttons, New and Delete buttons on the left side of the screen. On the right side, arrows are pointing to all of the attributes.
Type
Description
Lead Stakeholder
Participating Stakeholders
Projects
New
Delete

10. RAD-IT Tool Training
June 2017
Knowledge Check
You can easily add entire agreements using the RAD-IT Architecture Tool. True of False?
False, the RAD-IT tool only allows you to reference agreements
Time for a knowledge check on the agreements tab.
You can easily add entire agreements using the RAD-IT Tool.
True of False?
(Click to see the correct answer)
The correct answer is False, the RAD-IT tool only allows you to reference agreements.

11. Relationship of Agreements to Other Architecture Components
RAD-IT Tool Training
June 2017
Relationship of Agreements to Other Architecture Components
Agreements are not used by any other architecture component.
Image Description: The diagram showing the relationship between architecture components is shown with the Agreements box highlighted. The Stakeholders and Agreements box are highlighted.

12. Output - Agreements Table
RAD-IT Tool Training
June 2017
Output - Agreements Table
From output tool bar you are able to produce outputs for a completed or partially defined Regional or Project Architecture. To view the agreements output for an architecture, you select “Output” then “tables” from the tool bar at the top of the RAD-IT window. This opens the output tables window. You can traverse through the categories to find the Agreements table under Stakeholders Topics.
Image Description: An image of the RAD-IT Output tool bar, with tables highlighted, is shown. A large arrow from the highlighted table selection points to a screen capture of a RAD-IT Output Tables dialog box.

13. Output - Agreements Table (cont.)
RAD-IT Tool Training
June 2017
Output - Agreements Table (cont.)
Use the top right arrow to select individual columns to include (they will then move to the Selected Columns area). You can also use the double right arrow to include all the columns.
To view the report, you select the “Open Application” button in the Output Tables window. The report opens in a new window from which you can view, print & save the report.
Image Description: A screen capture of the RAD-IT Output Tables dialog box is shown, with a box around the “Open Application”. A large arrow points from the Open Application button to a screen capture of the preview of an agreements table.

14. Exercise Database = marinaraforexercises.radit
RAD-IT Tool Training
June 2017
Exercise
Database = marinaraforexercises.radit
Architecture = Marinara County (Regional)
Time for an exercise on standards. The exercise will use the same database and architecture that was modified in the previous exercises. If you need the database, click on the screen where indicted to download it.
If it is not already open, open the marinaraforexercises database in RAD-IT. Select the Marinara County Regional Architecture.
Before completing the exercise, let’s look at the objective of the exercise.
Image Description: A symbol identifying this slide as part of a hands-on exercise is shown.

15. Exercise - Objective Document a new agreement between stakeholders
RAD-IT Tool Training
June 2017
Exercise - Objective
Document a new agreement between stakeholders
The objective of this exercise is to document a new agreement between stakeholders.
Image Description: A symbol identifying this slide as part of a hands-on exercise is shown.

16. Exercise - Steps Add a new agreement entry between
RAD-IT Tool Training
June 2017
Exercise - Steps
Add a new agreement entry between
Saucelito Police Department
Saucelito Fire Department
Title = Incident Information Sharing Agreement
Number = MCTXF
Status = Planned
Please complete the exercise now (following these steps.)
On the Agreements tab, add a new agreement entry between Saucelito Police Department & Saucelito Fire Department
Title = “Incident Information Sharing Agreement”
Number = “MCTXF ”
Planned = Status
(Information is continued on the next slide.)
Image Description: A symbol identifying this slide as part of a hands-on exercise is shown.

17. Exercise – Steps (cont.)
RAD-IT Tool Training
June 2017
Exercise – Steps (cont.)
Type = Memorandum of Understanding (MOU)
Description = Agreement for Saucelito Police & Fire Departments sharing incident information in their regions.
Lead Stakeholder = Saucelito Police Department
Continuing on the Agreements tab, with:
Type = Memorandum of Understanding,
Description = Agreement for Saucelito Police & Fire Departments sharing incident information in their regions.
Lead Stakeholder = Saucelito Police Department
(Information continued on next slide.)
Image Description: A symbol identifying this slide as part of a hands-on exercise is shown.

18. Exercise – Steps (cont.)
RAD-IT Tool Training
June 2017
Exercise – Steps (cont.)
Stakeholders = Saucelito Police Department & Saucelito Fire Department
View the List of Agreements Report
Continuing on the Agreements tab, with:
Selected Stakeholders = Saucelito Police Department & Saucelito Fire Department
View the List of Agreements report and confirm it includes the newly added agreement.
Image Description: A symbol identifying this slide as part of a hands-on exercise is shown.

19. Exercise - Knowledge Check
RAD-IT Tool Training
June 2017
Exercise - Knowledge Check
What is the default sort setting for the List of Agreements Report?
Sort by Title
Sort by Type
Sort by Lead Stakeholder
Sort by Project
What is the default sort setting for the List of Agreements Report?
Sort by Title
Sort by Type
Sort by Lead Stakeholder
Sort by Project
Let’s close the exercise with a knowledge check. In the revised Marinara County Regional Architecture, what is the default sort setting for the List of Agreements Report? Sort by Title, Sort be Type, Sort by Lead Stakeholder or Sort by Project
(Click to highlight the correct answer.)
The correct answer is Sort by Project.

20. Review Module Outcomes
RAD-IT Tool Training
June 2017
Review Module Outcomes
Explain how to access the Agreements Tab in RAD-IT
Explain the key features of the Agreements Tab
Be able to modify information on the Agreements Tab
Return to the training curriculum to select the next module. To close this window, select the "X" in the upper right hand corner of your screen.
You have completed Module 11: AGREEMENT Tab. You are now able to:
Explain how to access the Agreements Tab in RAD-IT
Explain the key features of the Agreements Tab
Be able to modify information on the Agreements Tab
Return to the training curriculum to select the next module. To close this window, select the "X" in the upper right hand corner of your screen.