2. Objectives To examine the document creation process.
To understand the use of Microsoft® Word in the workplace.
To identify the layout of Microsoft® Word.
To explore methods of customizing the program window.

3. Main Menu
Creating Professional Documents Microsoft® Word in the Workplace Layout & Inside the Ribbon & Backstage View Customizing the Word Window

5. Microsoft® Word
Is a word processing software which allows users to create polished, professional documents
word processing
the act of creating, editing and producing a text document

6. Steps for Document Creation
Plan
Create and edit
Format
Distribute

7. Planning Involves: determining what to say
organizing information in a logical manner
determining how the document should look

8. Creating & Editing Involves: typing the text of the document
reading the document
adding, deleting or moving text
correcting errors

9. Formatting Involves: enhancing readability and organization
adjusting margins
setting line spacing
applying font styles

10. Distributing Involves: printing the document
sending the document electronically
sharing the document

12. Show the Microsoft® Word in the Workplace video segment
Instructions:
Show the Microsoft® Word in the Workplace video segment

14. Word Window Layout

15. Ribbon Is the major organizational unit of the programs
Contains tabs, groups and commands

16. File Tab When clicked opens Backstage View
automatically opens the Info option by default
Holds the following options:
Info
New
Open
Save
Save As
Print
Share
Export
Close
Account
Options

17. File Tab/Backstage View
Info
contains commands to protect, inspect and manage the document
shows properties of the document

18. File Tab/Backstage View
New
contains:
thumbnails which can be clicked to create a new document from:
a blank document
a template
search box for more templates

19. File Tab/Backstage View
Open
contains the commands for:
opening previously saved documents in a variety of locations such as:
recent locations
cloud-based storage
locations on the computer
browsing for files
opening recently opened files

20. File Tab/Backstage View
Save
if the file has been saved before, when clicked the command saves the file in its current location
if not previously saved, when clicked it opens the Save As screen

21. File Tab/Backstage View
Save As
shows sites where files can be stored such as:
the computer
recently used locations
offers the command to browse for other available locations

22. File Tab/Backstage View
Print
shows properties associated with printing the document such as:
preview of the file
number of copies
selected printer and properties
settings to be applied to the printed file
contains the Print button to start printing

23. File Tab/Backstage View
Share
contains commands to share the document by:
sharing to a cloud-based location
ing
presenting online
posting to a blog

24. File Tab/Backstage View
Export
contains the commands for:
creating a PDF/XPS version of the document
changing the file type

25. File Tab/Backstage View
Close
if clicked will exit the program

26. File Tab/Backstage View
Account
shows:
user information
customization options for Office programs
connected cloud services
product information

27. File Tab/Backstage View
Options
opens the Word Options window where users can edit various program settings

28. File Tab/Backstage View
Can be exited by clicking on the arrow at the top left corner

29. Home Tab Contains the following groups: Clipboard
holds commands for cutting, copying, pasting, formatting painter and opening the clipboard
Font
contains commands for formatting text such as specifying font type, size, case, color, effects and highlight

30. Home Tab Contains the following groups: Paragraph
holds commands for formatting paragraphs such as adding bulleted or numbered lists, alignment, paragraph indent and spacing, paragraph background color and borders and visibility of non-printing characters
Styles
contains styles which can be applied to text
Editing
holds commands to find, replace and select text

31. Insert Tab Is composed of the following groups: Pages Tables
holds commands to insert various types of pages and page breaks
Tables
contains commands to insert tables
Illustrations
holds commands to insert pictures, shapes, SmartArt, charts and screenshots
Media
consists of the command to locate online videos to add to documents

32. Insert Tab Is composed of the following groups: Links Comments
contains commands to insert hyperlinks, bookmarks and cross-reference lists
Comments
holds the command for inserting a comment
Header & Footer
consists of commands to add a headers and footers
Text
holds commands to insert text boxes, quick parts, WordArt, drop caps, signature lines, time stamps and objects
Symbols
contains commands to insert equations and symbols

33. Design Tab Contains the following groups: Document Formatting
consists of commands which can be used for editing document themes, styles, colors, fonts and paragraph spacing as well as set a default document formatting settings
Page Background
holds commands which can add a watermark, page background color and page borders

34. Layout Tab Is composed of the following groups: Page Setup Paragraph
contains commands to set page margins, page orientation, page size, columns, insert page breaks and line numbers and specify hyphenation settings
Paragraph
holds commands to adjust the left and right paragraph indents as well as specify the spacing before and after paragraphs
Arrange
consists of commands which can be used to position objects in a document, wrap text around objects in a document, align objects, group objects and rotate objects in a document

35. References Tab Contains the following groups: Table of Contents
holds commands to create a table of contents
Footnotes
contains commands to insert and edit footnotes and endnotes
Citations & Bibliography
holds commands to insert citations, manage sources and create a bibliography

36. References Tab Contains the following groups: Captions Index
consists of commands to insert captions, create a table of figures and cross-reference materials
Index
holds commands to create an index and mark entries for the index
Table of Authorities
contains commands to create a table of authorities and mark citations for the table of authorities

37. Mailings Tab Is composed of the following groups: Create
contains commands to develop personalized envelopes and labels
Start Mail Merge
holds commands to start a mail merge and select and edit a recipient list
Write & Insert Fields
contains commands to highlight fields, add an address block, insert a greeting, add merge field, create rules for the merge, match fields and update the merge

38. Mailings Tab Is composed of the following groups: Preview Results
contains commands to preview how the mail merge will look when the merge fields are replaced with the recipient’s information
Finish
holds the command to complete the merge

39. Review Tab Contains the following groups: Proofing Language Comments
holds the spelling and grammar check tool, thesaurus and word count tool
Language
consists of commands to translate words or paragraphs and set other language options
Comments
holds commands to add, edit, navigate through and show comments
Tracking
contains commands to track changes made to a document as well as open the Reviewing Pane

40. Review Tab Contains the following groups: Changes Compare Protect
holds commands to accept or reject changes as well as navigate through changes in the document
Compare
consists of the command to compare versions of a document
Protect
contains commands which allows users to place restrictions on the types of changes which can be made to a document

41. View Tab Consists of the following groups: Views Show Zoom Window
contains different viewing options which can be applied
Show
holds commands to show rulers, gridlines and the Navigation Pane
Zoom
contains commands to view the file at different zoom levels and the number of pages viewed at once
Window
holds commands for viewing a document in the program window
Macros
consists of the command to create a macro

43. Show the Customizing the Word Window video segment
Instructions:
Show the Customizing the Word Window video segment

44. Acknowledgements
Director of Brand Management Megan O’Quinn Graphic Editors Hilary Jasper, Megan O’Quinn Videography/Post Production Jake Saye Video Narrator Lora Cain Quality Control Director Angela Dehls
Collaborators
Stephanie Tullis
Business & Computer Technologies Educator
V.P. of Brand Management
Clayton Franklin
Executive Producer
Gordon W. Davis, Ph.D.
© MMXVIII
CEV Multimedia, Ltd.