1. District 55 Teams Need Training!1
District 55 Teams Need Training!

2. 2
Why Train As Teams?

3. Club Officers – Your Opportunity for Leadership3
Club Officers – Your Opportunity for Leadership
Lead by example
Get training
Demonstrate responsibility
Plan for Success

4. Your best tool for club success:4
Your best tool for club success:
The Distinguished Club Program!

5. The 10 goals of the Distinguished Club Program:5
The 10 goals of the Distinguished Club Program:
2 CCs
2 more CCs
One ACB, ACS, or ACG
One more ACB, ACS, or ACG
One CL, ALB, ALS, or DTM
One more CL, ALB, ALS, or DTM
Four new members
Four more new members
Min of 4 officers trained 2x/year
One dues renewal invoice and one club officer list submitted on time

6. 6
Recognition Earned:
Any club with at least 20 members or a net gain of five new members on June 30th and who achieve the following number of goals on their DCP will receive the following distinctions:
Five of 10 Goals:
Distinguished Club!
Seven of 10 goals:
Select Distinguished Club!
Nine of 10 goals:
President’s Distinguished Club!

7. The Distinguished Club Program And Club Success Plan7
The Distinguished Club Program And Club Success Plan
Ensures members needs are being met
Helps guarantee club health now and into the future

8. Sergeant at Arms, DCP Success Depends on You!8

9. As club Sergeant at Arms, you are…9
As club Sergeant at Arms, you are…
A leader by example as you are on time and prepared
The first face most guests will see

10. As club Sergeant at Arms, you will…
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As club Sergeant at Arms, you will…
Arrange room and equipment
Greet members / guests
Ensure meetings start on time

11. As club Sergeant at Arms, you will…
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As club Sergeant at Arms, you will…
Schedule meeting location
Arrange for food service
Collect ballots/tally votes

12. Too much to do in too little time?
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Too much to do in too little time?
Delegate!
Gives members a chance to contribute while giving you valuable leadership experience!

13. Treasurer, DCP Success Depends on You!
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Treasurer, DCP Success Depends on You!

14. Creating your budget: Work with the president and the executive
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Creating your budget:
Work with the president
and the executive
committee!
Incomes
Member dues
Fundraising activities
Expenses
Trophies and ribbons
Administrative supplies
Educational materials

15. Fundraising – Questions to ask first!
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Is the product you wish to sell donated?
Is the service you wish to provide voluntary?
Is it the club rather than a member who receives monetary compensation?
Is at least one-third of the club’s total support from member dues?
Is the fundraising activity conducted on an infrequent and irregular basis?
Is the fundraising activity legal in your city, state, province or country?
Will the profits be used for the furtherance of Toastmasters International’s exempt purposes, which include:
Building and improving clubs
Training club and district officers
Purchasing educational program materials
Sending a voting delegate to district conferences or the International Convention
Covering general administrative expenses connected with the operation of the club or district
A “no” answer to any of these questions means the activity is prohibited!

16. As Treasurer, you will… Tell members when dues are due
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As Treasurer, you will…
Tell members when dues are due
Collect /submit dues to WHQ online
Submit new applications / dues to WHQ online

17. As Treasurer, you will… Pay all bills promptly
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As Treasurer, you will…
Pay all bills promptly
Keep records of all financial transactions
Present financial reports
Submit accounts for audit upon request

18. Secretary, DCP Success Depends on You!
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Secretary, DCP Success Depends on You!

19. Maintaining Membership Roster
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Maintaining Membership Roster
Ensures all members receive the Toastmaster magazine and club newsletter
Keeps track of those eligible for educational awards and speech contests

20. 2020
Tracking Attendance
Helps the vice president membership follow up on absent members

21. Submitting records to World Headquarters
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Submitting records to World Headquarters
When someone joins, a form 400 and dues should be mailed or submitted online immediately.
Delays could make someone ineligible for educational awards and speech contests!

22. The Dues renewal invoice
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The Dues renewal invoice
Submitted twice each year
Lists all paid members on file at World Headquarters
Due at World Headquarters on October 1 and April 1
Work with the president, vice president membership, and treasurer to turn it in on time and earn your club’s success in the DCP!

23. As club Secretary, you will…
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As club Secretary, you will…
Record and read meeting minutes
Assist with the semiannual membership report
Report new officers to TI within 10 days
Keep club constitution and standard bylaws with the club records

24. Vice President Public Relations, DCP Success Depends on You!!
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Vice President Public Relations, DCP Success Depends on You!!

25. The Goal of Public Relations:
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The Goal of Public Relations:
To increase awareness and appreciation for the Toastmasters program.

26. Creating a Public Relations Program
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Creating a Public Relations Program
Target your audience
Develop a media list
Send promotional material to media members

27. Writing a news release:
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Writing a news release:
Tell a good story
Use quotes
Format for readability
Get to the point first

28. Create a Club Newsletter/Web Site
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Create a Club Newsletter/Web Site
Why?
Documents and promotes current events
Informs with educational material
Provides visitors with “take- home” value

29. Resources You WANT & NEED!
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Resources You WANT & NEED!
Website tool
Weebly.com
Club Automation
Easy-speak.org
Marketing
Facebook!!!

30. As Vice President Public Relations, you will…
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As Vice President Public Relations, you will…
Promote your club’s regular meetings and special events to local media
Communicate upcoming events to your club members
Maintain club’s publicity materials
Publish and maintain your club’s newsletter and/or website

31. Vice President Membership, DCP Success Depends on You!
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Vice President Membership, DCP Success Depends on You!

32. Reaching for 20 – Charter membership strength!
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Reaching for 20 – Charter membership strength!
Why 20?
Keeps meetings exciting and varied
Keeps the talents and energies of club members from being stretched too thin

33. How to get there… Make it a club goal to add 2/3 member each month
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How to get there…
Make it a club goal to add 2/3 member each month
Challenge club members and leaders to bring one guest every month – and then be the first to do just that!

34. Strategies for Membership Growth
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Strategies for Membership Growth
Promote benefits to current members
Promote Toastmasters benefits to others
Hold at least two membership contests
Offer recognition

35. Toastmasters Membership Contests:
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Toastmasters Membership Contests:
Individual Recognition –
The Annual Membership Program!
Recognizes individuals who sponsor 5, 10, 15 or more new members during the year.

36. Toastmasters Membership Contests:
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Toastmasters Membership Contests:
Club recognition for 5 or more new, dual, or reinstated members!
The Smedley Award
August thru September
Talk Up Toastmasters
February thru March
Beat the Clock
May thru June

37. Transform Guests into Members
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Transform Guests into Members
Personally welcome guests and introduce them to others
Explain benefits and follow up
Complete application and submit online immediately
Welcome new members into the club

38. Guarantee current member Satisfaction
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Guarantee current member Satisfaction
Contact absent members
Conduct surveys
Distribute evaluation forms

39. As Vice President Membership, you will…
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Conduct an ongoing membership program
Promote Toastmasters membership building contests
Follow up with guests
Attend club executive committee meetings

40. As Vice President Membership, you will…
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As Vice President Membership, you will…
Attend and vote at area council meetings
Ensure each guest completes a guest card
Report on membership goals and achievements
Ensure current members’ needs are being met

41. Vice President Education, DCP Success Depends on You!
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Vice President Education,
DCP Success Depends on You!

42. You are the 2nd Highest ranking club officer!
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You are the 2nd Highest ranking club officer!
Lead by example
Monitor the club’s progress
Preside when president is absent

43. Envision / Plan / Direct Club Meetings
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Envision / Plan / Direct Club Meetings
Plan dynamic club meetings 3-6 weeks in advance
Create varied programs
Encourage effective evaluations

44. The Toastmasters Educational Program…
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The Toastmasters Educational Program…
Promote participation in the communications and leadership tracks!
Tracks are not mutually exclusive – members can work in both at the same time!

45. Tips for Integrating the Competent Leadership Manual
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Tips for Integrating the Competent Leadership Manual
Display manual in club meetings
Discuss evaluations
Educate mentors
Track progress

46. Orient New Members Introduce and explain materials & procedures
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Orient New Members
Introduce and explain materials & procedures
Match with mentor
Get members participating

47. Educate members about other leadership opportunities!
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Educate members about other leadership opportunities!
Become familiar with:
Success/Leadership
Success/Communication
Youth Leadership
High Performance Leadership Program

48. Boost Participation in Toastmasters Activities!
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Boost Participation in Toastmasters Activities!
Explain training benefits
Organize speech contests
Promote area / district meeting attendance

49. Club President, DCP Success Depends on You!
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Club President, DCP Success Depends on You!

50. 5050
Gather your team!
Hold regular executive committee meetings with club officers.
Give your club officers shared ownership and responsibility for the club mission!
Monthly executive committee meetings are a good idea!

51. Create a vision: Ask yourself and your executive committee …
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Create a vision:
Ask yourself and your executive committee …
What is your idea for a club vision?
What would you like to see at all club meetings?
What specific things would you like to improve?
Including your executive committee will give them shared ownership and responsibility for the vision!

52. Set your goals! Goals should be… Specific Measurable Action-oriented
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Set your goals!
Goals should be…
Specific
Measurable
Action-oriented
Realistic
Time-bound
Use the Club Success Plan and the Distinguished Club Program to motivate performance and track progress!

53. Represent the Club Act as liaison between club / area / district
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Represent the Club
Act as liaison between club / area / district
Participate in and vote at area / district functions
Vote at the International Convention or send proxy to district governor

54. As Club President, you will…
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As Club President, you will…
Preside over club meetings
Hold and chair executive committee meetings
Know the Distinguished Club Program.
Attend district and area council meetings

55. As Club President, you will…
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As Club President, you will…
Ensure timely submission of semi-annual dues renewals and membership reports
Oversee administrative operation of the club
Assist with transition of new officers at the end of your term

56. Encourage and guide! Lead by example – others will follow!
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Encourage and guide!
Give each club member and leader the attention and respect they deserve
Demonstrate excellence as you carry out club goals and proceed through the Toastmasters educational tracks
Lead by example – others will follow!

57. “Coming together is a beginning. Keeping together is progress.
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“Coming together is a beginning.
Keeping together is progress.
Working together is success.”
-Henry Ford

58. District 55 Teams Newly Trained!
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District 55 Teams Newly Trained!