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Intel Web PO/Invoice Supplier Overview
11/29/2018 Facilities Materials and Services
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Facilities Materials and Services
What is the Intel Web PO? 11/29/2018 Facilities Materials and Services
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Facilities Materials and Services
Project Overview Objective: To automate the WW procurement process to obtain PO and submit invoices over the web. Scope: Continue efforts with Direct Materials Suppliers and add focus on Indirect materials. 11/29/2018 Facilities Materials and Services
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Web PO Data Flow Diagram
Supplier Buyer/TS RAPID AMAPS Supplier Buyer/TS ePO Database MSAP Supplier Buyer/TS Supplier MAX Servers Source Systems load into DMZ RAPID: ~1x/hr, 4-10pm PST AMAPS/MAX: 1x/day (Source database-specific) MSAP: Real time Buyer/TS notifications sent to suppliers, requesting them to view POs via supplier.intel.com Buyer/TS creates POs in Source System/Database 11/29/2018 Facilities Materials and Services
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Current Functionality
Provide suppliers the ability to view domestic POs generated by Intel’s Purchasing Systems. (AMAPS, RAPID, and MAX). notification to Supplier indicating new PO activity. Login via Supplier.Intel.com. Portal inbox contains new notifications (e.g. new, change, cancel or closed PO’s) PO search capability by known PO field (e.g. PO #, part #, buyer, due date, etc.) Ability to sort PO search results. Ability to Print PO’s at any time. Support page provided within application. PO application access granted through registration process and approved by Purchasing. 11/29/2018 Facilities Materials and Services
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Facilities Materials and Services
Supplier Benefits Web PO enables a standard, automated way for vendors to receive POs Eliminates paperwork, fax and communication. Reduces PO/invoice mismatches Reduces/eliminates miscommunication Moves Intel/Supplier to paperless business. 11/29/2018 Facilities Materials and Services
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What is the Intel Web Invoice?
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Facilities Materials and Services
Project Overview Objective: To develop a solution that will allow suppliers to invoice Intel over the web. Scope: Any Indirect Materials supplier sending paper invoices Approach: Successive releases with increasing functionality Scaleable across regions, locations and sites 11/29/2018 Facilities Materials and Services
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Current Process Req mailed or e-mailed PO mailed or Faxed
TS/Buyer fills out PO Req is filled out Invoice mailed to Intel Or hand delivered Mail is sorted or imaged Supplier keys in order Good or service delivered Queries are handled mostly via phone some web Payment is mailed or EFT Invoice is Keyed into Rapid or SAP Invoice is audited 11/29/2018 Facilities Materials and Services Total TPT can be over 4 weeks for internal processes
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X X X X X Proposed Process PO Notification emailed Req sent to buyer
PO mailed or Faxed TS/Buyer fills out PO Req is filled out X X Invoice mailed to Intel Or hand delivered Mail is sorted or imaged Supplier keys in order Good or service delivered Invoice via web/XML Supplier views PO on the web Queries are handled mostly via phone some web X X Invoice is Keyed into Rapid or SAP Payment is mailed or EFT Invoice is audited Queries are handled via the web Invoice is automatically loaded into SAP or Rapid Payment is sent via EFT 11/29/2018 Facilities Materials and Services
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Facilities Materials and Services
Supplier Benefits Increased On-time Payment Less tracking down delayed or held payments No more mail float When invoices are entered they are received Reduction in invoice administration costs Savings in paper invoice costs Savings in mail costs Enhanced transaction visibility Using online self-help tools 11/29/2018 Facilities Materials and Services
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Intel Web PO/Invoice Demonstration
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Creating a Web Invoice 11/29/2018 Facilities Materials and Services
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Viewing and Searching for a PO 11/29/2018 Facilities Materials and Services
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What We need from you 11/29/2018 Facilities Materials and Services
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Hardware and software requirement:
PC with Internet connection Windows 95/98/2000 Explorer 4.0 or higher Netscape 4.08 or higher 11/29/2018 Facilities Materials and Services
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Supplier Expectations
Register on Supplier.Intel.com to become Intel® Web PO, Intel® Web Invoice Retrieve PO’s from web Retrieve Invoices from AR system Key invoices at the web Provide application usability feedback by filling out usability surveys 11/29/2018 Facilities Materials and Services
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Validation & Approval Routing
Web Invoice Process ERP Supplier.intel.com Web Portal Invoice Validation & Approval Routing Registration DMZ Invoice Valid Invoice Logon & Navigation PO PO Return / Error status XML / EDI PO/Invoice 11/29/2018 Facilities Materials and Services
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