1. Layout & Convention of Letter Writing
LI Huali
BUPT-SH

2. I Every well-constructed letter is made up of at least the following parts:
Heading
Inside address
3. Salutation / Greeting
4. Body
5. Complimentary closure
6. Signature

3. 1. The heading
Printed letterhead, including name of organization, address, telephone number, etc.
Date.

4. 2. Inside address (optional if it is a personal letter)
“Mr.” “Ms.” “Mrs.” “Miss”
“Rev.” for clergymen
“Dr” , “Prof.” “General” “Captain” “President”etc.
Messrs.; Gentlemen; Mmes or Madams; Messrs.
Two or more men are addressed as “Messrs”, but a father and a son could not be lumped as “Messrs.” They should be addressed individually as :
Mr. Howard Brown
Mr. John Brown
For unmarried sisters, the envelope should be addressed like “Misses Mary and Jane Howell”

5. Dear + Mr./Mrs./ Ms./Miss + Surname
3. Salutation
Dear + Mr./Mrs./ Ms./Miss + Surname
Dear Sir or Madam, or Dear Sir/Madam
Dear Sir,
Dear Sirs
Dear+ Christian name

6. 4. Body of the Letter
Making a start (opening);
Stating the main points (middle part);
concluding

7. 5. Complementary Closing
Affectionately,
Yours with love,
Fondly,
With best wishes,
Love,
Yours,

8. Always hand-write your signature; Sign your name in ink;
6. The signature
Always hand-write your signature;
Sign your name in ink;
Write you name legibly, so there can be no doubt as to the exact spelling of your name.

9. 7. Special remarks Attention Notice or Particular Address
Letter subject
Postscript
Title
Enclosure

10. II. The Envelope
Write the recipient’s address in the center (or a bit to the right), and single space if it takes three lines or more. On the first line, you write the recipient’s name, (followed by the recipient’s organization, if any) then the street number, street, city, state and ZIP code. The country’s name comes last;
Use only accepted abbreviations.
Place your own single-spaced address in the upper left-hand corner. First, you write your own name, then your organization followed by the street, city, province and the name of the country.