1. State of Florida “Preferred” Lease Approval Process
RSN or
Specific Action Request (SAR)
State of Florida
Step I
Responsibility: Agencies & DMS
Determine Owned vs. Leased
Space Scenario
Step II
Responsibility: DMS
“Preferred” Lease Approval Process
DMS Authorizes Staubach
To Proceed
Step III
Responsibility: DMS
Gather Requirements/Specifications from Agencies
Responsibility: Agencies, DMS & Staubach
Step IV
Agencies & DMS & Staubach
Agencies & DMS
Survey Market / Identify Potential Sites & Set Boundaries
DMS & Staubach
Step V
Responsibility: Agencies & Staubach
Agencies & Staubach
DMS
Prepare/Assemble/Approve
ITN Package for Distribution
Responsibility: Staubach with Approval/Sign-off by DMS and Agencies
Staubach
Step VI
Agencies
Advertisement/Internet & Newspaper
Step VII
Responsibility: Agencies
Distribute ITN Package to Potential Landlords with copy to Staubach
Step VIII
Responsibility: Agencies
Completed ITNs submitted by Landlords to Staubach for Consideration
Step IX
Responsibility: DMS &Staubach
Step X
Staubach Reviews Completed ITNs and prepares a Comparative Analysis for DMS and Agency Review
Responsibility: Staubach
Evaluation Committee reviews and prepares Preferred List for Consideration
Step XI
Responsibility: Agencies & DMS

2. State of Florida “Preferred” Lease Approval Process
Lease Negotiations with Preferred Listed Landlords & Present Top Proposals
StepXII
State of Florida
Responsibility: Staubach
Evaluation Process
Step XIII
Responsibility: Agencies & DMS
“Preferred” Lease Approval Process
Final Negotiations based on input from Evaluation Team
Step XIV
Responsibility: Staubach
Award Contract/Posting
Step XV
Responsibility: Agencies & DMS
Agencies & DMS & Staubach
Agencies & DMS
Lease Document Preparation (see note)
DMS & Staubach
Step XVI
Responsibility: Agencies & Staubach
Agencies & Staubach
DMS
Legal Approval
Staubach
Step XVII
Responsibility: DMS Attorneys & Agencies Attorneys
Agencies
Space Planning, Construction Documents & Fire Marshal Submittal
Step XVIII
Responsibility: Agencies & Staubach
Step XIX
DMS Approval Letter
Responsibility: DMS
Step XX
Construction/ Project Management
Responsibility: Agencies
Note:
Lease document prepared by Agency.
Agency s document to Staubach for review.
Staubach reviews Lease document for accuracy of negotiated terms and conditions.
Staubach sends Lease to Landlord for signature.
Landlord returns signed Lease to Staubach.
Staubach sends to agency for routing.
Agency acquires necessary signatures and forwards signed lease to DMS for approval.
DMS supplies an executed copy of Lease to Agency and Staubach.
Step XXI
Agency Move-in
Responsibility: Agencies
Invoicing and Bill Processing
Step XXII
Responsibility: Agencies