1. FY17 Controller Call Series
The presentation will begin momentarily
January 2017

2. Kronos Analytics announcement Record Retention (Karen Cameron)
SONAR Reporting (Luann Susfolk and Jeff Doyle)
Dashboards in E=nterprise Analysis (Bridget Jozwiak)
Questions
Unit Controller Call January 2017

3. Kronos Analytics Dashboard
Kronos Analytics Launching in February!
Complete the training in Ingenium > Keyword: Analytics
Will share more and gather your feedback on the Feb. Calls

4. Unit Controller Network Call Series: Records Retention and Revenue Accounting
January 10 and 12, 2017

5. Presenters Karen Cameron Sr Manager Revenue Acctg
Umberto D’Alessandro Director, OPTI
Jeff Canger Sr. Manager, Acctg
AP Vendor Mgmt.
David Novak
Sr Accountant Revenue Acctg
Steve Petko Analyst
Revenue Acctg
Chris Lepovich Manager FSC Records Mgmt.
BSC / OPTI Controller Presentation

6. BSC / OPTI Scanning Solution Training Materials & Implementation
Automated Halo POS Record Retention
Weekly Non-Halo Cash Management
Weekly Unit Transmittals Management
Online Resources and Contact Lists:
Revenue Accounting
Records Retention
Q & A Session
BSC / OPTI Controller Presentation

7. The BSC / OPTI Scanning Solution
The Opportunity
OPTI and the BSC have designed a scanning solution whereby cost centers scan and to Buffalo Unit Transmittals and Cash Management documents.
Hard Dollar Benefits
$183K est. postage $ for Universities FY16
$35K (40%) YoY UPS save for Healthcare
HC implementation ran from Jan. to Aug. 2015
Soft Dollar (Labor) Benefits
$297K (est. labor save for Healthcare)
$386K (est. labor save for Universities)
Save: ~20 minutes per mailing package (0.33 hrs).
HC Calculation
FY15 UPS Spend = $88K
FY16 UPS Spend = $53K
Savings $ $35K
Savings % 40%
BSC / OPTI Controller Presentation

8. Training Materials and Implementation Schedule
7 minute training video via PointAcross.
Kickoff confirmed via to users.
Cheat Sheet provided for reference.
Universities rollout began in December.
Phase
Kickoff Dates
Target Cost Centers
Phase 1 (Controllers only)
Dec. 3
332
Phase 2 (Controllers only)
Jan. 9
285
Phase 3
Feb. 6
138
Phase 4
March 6
201
Phase 5
April 10
284
Phase 6
May 8
193
Phase 7
June 12
190
Phase 8
July 10
271
BSC / OPTI Controller Presentation

9. Automated Halo Cash Management Retention Process
Effective FY17 period 1: Halo Sales & Operations Reports are automatically generated for central record retention.
What does that mean for you?
Type of Registers/Tablets
Did you have Cash Paid Outs for the week?
What does Buffalo need?
ALL registers / tablets are HALO No
Nothing!
Yes
Reduced Document: UFS Cash Management Report and cash paid out receipts
Mixture of HALO and Non-Halo registers
Yes and No
Reduced Document: UFS Cash Management Report and only the Non-Halo register readings, overring records, and cash paid out receipts.
Do not send Halo Register Reports.
BSC / OPTI Controller Presentation

10. Weekly Non-Halo Cash Management Documents to be Submitted
UFS Cash Management Report – must be first page of scanned document (in landscape orientation).
Reading for each register (unit dependent, please provide the appropriate reading and documentation):
Daily reading for each register (Cumulative and Daily Readings)
Daily POS (Point of Sale) System report consolidating register readings
For concessions - Event Summary sheet
Support for all non-register sales (including cash boxes)
Over-ring record forms listing all over-rings (including receipts for over-rings of $10 or more).
Cash Paid Out report & receipts.
Documented (register) detail for gross sales & tax exempt sales.
BSC / OPTI Controller Presentation

11. Weekly Unit Transmittals to be Submitted
Unit Transmittal Report – must be first page of scanned document. (Landscape Orientation)
Next - Scan all supporting documentation to follow Unit Transmittal Report:
If more then one Unit Transmittal page per unit please turn upside down prior to scanning (demo of this is included in the training video)
Include all invoices that pertain to the Unit transmittal
DO NOT Scan EDI or Direct Pay Documentation
Each scanned file should only include one week ending date per Unit.
BSC / OPTI Controller Presentation

12. Revenue Accounting Resources: Located in SodexoNet
Retail Cash Management
Non-Halo Register System Centralized Record Retention Process
A&F Topics – Refer to “700 – Operations Reporting – Revenue” Series - Key Word Search “A&F Manual”
UFS Reporting Procedures Manual - Key Word Search “UFS Reporting Procedures”
Cash Handling Training – Access through Ingenium - Key Word Search “Cash Handling Training”
Revenue Accounting Reference Library - Key Word Search “Revenue Accounting”
A&F Topic – Offline Credit Card Processing – Key Word Search “Offline Credit Card Processing”
Halo
Halo Register System Centralized Record Retention Process
Halo/Vivonet Support Center – Key Word Search “Halo/Vivonet”
Halo UFS Reporting Procedures – Key Word Search “Halo/Vivonet”, located under “Resources”
Halo Access Request – Key Word Search “Halo/Vivonet”, located under “Forms”
Discounts and Tenders – Key Word Search “Halo/Vivonet”, located under “Forms”
Halo Vignette – will be located on the Halo Support page
BSC / OPTI Controller Presentation

13. Records Retention Resources: Located in SodexoNet
Please reference Policy CP-134 on Sodexo_Net for all information
Records Retention
PointAcross (GoldMail) training information can be located at the link below:
A Cheat Sheet is provided at the end of the training video.
Scanning Solution
     Option 1, 1, 7
Purchase Cards
JGC & Chris updated 12/28
BSC / OPTI Controller Presentation

14. Revenue Accounting Contact List
Call the BSC at , Option 2, Option 1, Option 2
Retail Cash Management Transmissions & Postings
Halo Point of Sale
Audit
Deferred Income
NEW – SoGo Manual on Sodexonet
Reporting –
Implementing SoGo - SoGoCashCard.USA.Sodexo.com
SoGo
Additional Contacts
BSC / OPTI Controller Presentation

15. Records Retention Contact List
Call BSC at – Record Retention
Unit Transmittal Queries
Closed Unit Information
Additional Contacts
JGC & Chris updated 12/28
BSC / OPTI Controller Presentation

16. Q&A
BSC / OPTI Controller Presentation

17. SONAR Won and Lost Business Reporting Controller Calls: January 10 & 12, 2017

18. What is SONAR?
SONAR is a Web Application that translates and imports financial and KPI data from Sodexo’s source General Ledger systems and centralizes the attributes by Cost Center in order to generate files for Sodexo Group Reporting in the Hyperion Financial Management System (aka HFM)
Beginning Period 1, an interface was implemented which automatically loads information by Cost Center and Site Identifier using data from SAP and the Global CRM applications in to SONAR.
A Site is a cost center or group of cost centers (various buildings, point of sales for example) at a single geographic location where one or more services are rendered by Sodexo.
SONAR - North America Controller Calls, Jan 2017

19. Benefits of the New Process:
Eliminate Manual Work
Increase Accuracy and Improve Efficiency
Standard & Comparable Results
Align Global Segment and Regional Data
Improve Overall Process
Key to Our Success: The most current and accurate data must be maintained in our SAP and Global CRM source systems
SONAR - North America Controller Calls, Jan 2017

20. New Business: What is changing for FY17?
As soon as you become aware that a new contract will be signed for a new piece of business, the DM (or designee)should initiate the cost center creation process
Request at least 1 cost center for each contracted service category (i.e. Food or FM)
The cost center must be created in the same period, or prior to, the date the legal agreement is signed, even if the Site operations will not commence until a future date
Legal Agmt is signed
CRM (site id, svc, signed date)
Sales Exec
SONAR Won Site Reporting
Notification Received that a new Legal Agmt will be signed
PACCC
(1 per svc cat = Food or FM)
DM or Designee (i.e. BI&GS)
SAP (cc’s, site id & svc)
Do Not Re-Open or Re-Use previously closed cost centers
SONAR - North America Controller Calls, Jan 2017

21. Lost Business: What is changing for FY17?
As soon as you are notified of contract termination, the DM or designee should initiate the cost center closing process. Send the Cost Center Closing Notification Form to Operations Accounting ASAP.
Do not wait until the Site closes to submit the form, even if the Site operations will not stop until a date that is significantly in the future
Send the form as soon as the client notifies Sodexo or Sodexo notifies the client that services will be terminated. Critical information is included on the form to facilitate the reporting of the Lost Site and the proper closing of the cost center
New SAP fields:
Notification Date
Loss Reason
Lost to Competitor
Closing Contact Person
Cost Center Closing Form
SAP
Notification Received that a contract has been terminated
DM or Designee (i.e. BI&GS)
SONAR Lost Site Reporting
SONAR - North America Controller Calls, Jan 2017

22. Questions?
To register for assistance from the Business Improvement & Growth Support team (BI&GS/Right Start team), go to SodexoNet and search for “Right Start Resources for Success”. In the quick link menu on the right of the screen, select “Opening a Unit” or “Closing a Unit”.
Link to: Right Start Resource Center
If you have questions regarding the PaCCC application and process, search for PaCCC on SodexoNet for more information or contact the USA PaCCC internal mailbox.
Link to: PaCCC Application Information
If you have questions regarding the Closed Cost Center Notification Form, please reach out to Operations Accounting using your segment-specific Client Services address (exception: Government Services---contact your accountant).
Link to: Cost Center Closing Notification Form
SONAR - North America Controller Calls, Jan 2017

23. Questions?

24. UFS Application – Controller Corner
Be sure to access the UFS launch site – scroll down to the lower right corner to access “Controller Call Corner.”
Presentations are loaded to this site for distribution. 24

25. Resources Questions? Unit Controller Network Call Materials
UFS Launch site
Kronos Analytics
Record Retention (view slides 14, 15 for additional resources)
Call BSC at – Record Retention
SONAR Reporting
Right Start Resource Center
PaCCC Application Information
Cost Center Closing Notification Form
Dashboards in E=nterprise Analysis
Management Reporting and Analysis (MR&A)
Thank you for your participation, your time, and for your support of this very important call series.
Resources for the topics covered on today’s call are listed here.
The Agenda for our next month’s call is being finalized. Invitations will go out by the first of next month with planned agenda information.
If you are aware of a particular topic that would be helpful to the Controller Network, please reach out to me, or send an to the UFS Administrator mailbox so we can collect and build this call series with your ideas. 25