1. Data Pipeline Town Hall September 14, 2017
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s new Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

5. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

6. Introductions

7. Today’s Agenda Open Collections in Data Pipeline RITS
Student End of Year
Student October
Special Education End of Year
Kindergarten Readiness
Staff
School Discipline and Attendance

8. Open Collections in Data Pipeline

9. Open Data Pipeline Collections
Year Round
Directory
RITS
EDIS
Periodic
December Finance
Interchanges
Staff
Student ( & )
Special Education IEP ( & )
TSDL 9

10. Open Data Pipeline Collections
11/29/2018
Open Data Pipeline Collections
Snapshots
Student End of Year for (Initial Submission 9/14/2017)
Special Education End of Year (Closes 10/5/2017)
Student October (Count Day 10/2/2017)
Coming Soon
Kindergarten School Readiness (Opens 10/11/2017) 10

11. RITS

12. RITS
There is a heavy volume of cases coming in from across the state. It is taking a few days to review. If it’s been more than 4-5 days then contact the RITS consultant as more information may be needed.
Please make sure to include as much information in your submissions as possible such as middle names to expedite SASIDS.
If using RITS Web please keep a separate list of who you have submitted as this is not tracked through RITS.
If using RITS Pipeline, the SASID Download report will give you the status of SASIDS in review.
Please don’t resubmit students if you’ve already submitted them. 1) This can cause duplicate SASIDS to be created. 2) It takes time to manually close duplicate submissions which takes time away from reviewing legitimate cases.
Thank you for all your hard work on getting your SASID requests in!
RITS Contact: Genevieve Hale at

13. Student End of Year

14. Info Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
Todays the day! Please have an error free snapshot before Close of Business and submit the snapshot through the Status Dashboard Screen
If your status in the status dashboard is Submitted, you are done with this phase of the collection. Nothing else is needed until the end of the month.
Struggling to meet the deadline? Call/ me ASAP or

15. DON’T FORGET TO SUBMIT YOUR SNAPSHOT
Info Student EOY – Duncan Anderson –
DON’T FORGET TO SUBMIT YOUR SNAPSHOT

16. DON’T FORGET TO SUBMIT YOUR SNAPSHOT
Info Student EOY – Duncan Anderson –
DON’T FORGET TO SUBMIT YOUR SNAPSHOT P

17. What’s next. Student EOY – Duncan Anderson – Anderson_d@cde. state. co
What’s next? Student EOY – Duncan Anderson –
We still have a ways to go on this collection! Superintendent Signoff Isn’t Until December

18. What’s next. Student EOY – Duncan Anderson – Anderson_d@cde. state. co
What’s next? Student EOY – Duncan Anderson –
If you have an error free snapshot, please use this time to review your Cognos reports:
Student Profile -> Students Missing from IEP Interchange
The SPED student column in the End of Year snapshot is pulled from your IEP Interchange file. Please contact your AU if you have students missing from the IEP Interchange.
Student Profile -> Homeless Detail Report
Review this with staff responsible for Mckinney-Vento grant distribution
Student End of Year
EOY Student Dropout List
EOY Student List - Students from Current AYG
Rate reports are not final until December. Please use for validation purposes only at this time

19. What’s next. Student EOY – Duncan Anderson – Anderson_d@cde. state. co
What’s next? Student EOY – Duncan Anderson –
Don’t forget some Cognos reports now default to the school year and the file upload option also defaults to
You’ll get an with 0 records loaded for Interchange files you load to the incorrect school year
If you get an error with “No Data Found” please make sure that you’re reviewing the school year or the Anticipated Year of Graduation 2017
The Student End of Year Cross LEA Training (2016) Webinar is available if you’d like to review the next stage of the collection.

20. Info Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
If you have further questions, please visit the End of Year web page for more information:
Please for questions or call

21. Student October

22. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student October
Student Interchange
Student Interchange is Open
Please me if you have any trouble with the interchange
Reports
English Learner Historical Reporting (changed)
Reflects the changes in EL reporting
English Learner Historical Reporting by District (new)
Includes all EL students in a district and one year of history
Migrant Student List
List of all students currently reported as Migrant by CDE Migrant Office
Student October
Snapshot is open
Count Day: Monday, October 2nd, 2017
Morgan Holmgren – –

23. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student October
Office Hours
Thursday September 21 – 2pm-3pm – Focus: EL Reporting
Wednesday September 27 – 1pm-2pm
Tuesday October 3 – 10am-11am
Link:
Phone:
Morgan Holmgren – –

24. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student October
Student October Snapshot File Update:
COAlt Assessment flag added to snapshot
Already in the DEM file
Please make sure this field is up to date for October Count
Snapshot options have changed
Morgan Holmgren – –

25. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student October
FAST October Resource Guide
Available on FAST website
Districts Requesting Waivers or Alternate Count Day
CDE will allow districts to apply for a Free and Reduced Lunch Waiver again this year if the count day falls outside of the first 30 school days of the year.
Districts may also request an alternate count day from the School Finance division.
Requests must be received in writing by
September 15, 2017
Send Requests to:
Aaron Oberg, School Finance Director
Morgan Holmgren – –

26. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student October
Student Interchange
Date First Enrolled was triggering SP461 too often
The issue has been resolved
You will need to reload your SSA file to clear errors
Morgan Holmgren – –

27. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student October
Friday 15th: Deadline for requesting Alternate Count Day and FRL Variance Waiver from FAST
September
Monday 2nd: Count Day
Thursday 5th: Deadline for first student interchange upload
Thursday 12th: Suggested date for error free interchange files
Thursday 19th: Deadline for creating first snapshot
Thursday 26th: Suggested date for error free snapshot
October
Tuesday 7th 5pm: Suggested snapshot submission date
Friday 10th 5pm: Legislated snapshot submission deadline
Tuesday 28th: Last day to resubmit snapshot
November
Morgan Holmgren – –

28. Student October
More Information on Student Interchange and October
Student Interchange Website:
Student October Website:
Questions
Contact Information:
Morgan Holmgren

29. Special Education End of Year

30. SPED End of Year Reporting – What’s Left?
Resolve Snapshot Errors
9/12/2017
Initial Report Review
9/12-9/15
AUs resolve Duplicates and data validity issues
9/18-9/27
Final Report Review Week
9/28-10/4
Reports signed and Uploaded to the DMS
10/5/2017
Lindsey Heitman- (303)

31. Lindsey Heitman- Heitman_l@cde.state.co.us (303) 866-5759
11/29/2018
Next Steps
9/12 -9/15: Report Review
Director/Data Respondent review Signature and Detail Reports
*signatures and submission to CDE are not needed until the final report review (after duplicates are resolved)
9/18 – 9/27: Resolve Duplicates
Purpose - find records that are being reported by your AU and another AU on the same date
*All changes made and errors cleared by Wednesday 9/27
9/28 – 10/4 Final Report Review Week
Final snapshot and signed reports due by October 5
Lindsey Heitman- (303)

32. Special Education EOY – Resolving Duplicates
Monday, September 18 (or soon thereafter)
every AU must create a new snapshot
Once a new snapshot has been created, check your SY260 ERRORS (the same records should be SY260 Warnings right now). These are the majority of your duplicates
Work with other AUs to resolve them
New Cognos Duplicate Reports that list duplicates too
Duplicate Students Without Exit Date or Exit Code
Duplicate Students – Basis of Exit
Found under Cognos Reports/Special Education EOY
Special Education EOY contact list in your Syncplicity folder
Lindsey Heitman- (303)

33. Special Education EOY: Questions?
Special Education EOY contact information
Lindsey Heitman – (Primary contact)
Kristi Gleason –
Orla Bolger –
*Please include your AU #, Error code # (if applicable), and phone number in s
Collection Resources
Special Education IEP Interchange:
Special Education EOY Snapshot:

34. Kindergarten School Readiness Data Reporting
11/29/2018
Kindergarten School Readiness Data Reporting
Upload Slide deck, data reporting fact sheet

35. Overview of Kindergarten School Readiness Data Reporting
11/29/2018
Overview of Kindergarten School Readiness Data Reporting
Passed in 2008, Colorado Achievement Plan for Kids (CAP4K) requires districts to report school readiness data to the Colorado Department of Education.
In March 2016, the State Board of Education voted to adopt a system for reporting school readiness data.
The system calls for districts to submit only aggregate readiness information not by domain, but by number of domains in which students demonstrate readiness as illustrated in the following sample table.

36. Data Reporting Elements
As required by Colorado law (Section (1)(b) C.R.S.), school readiness includes both developmental and academic areas: physical well-being and motor development, social and emotional development, language and comprehension, cognition, and general knowledge (math and literacy).
Teaching Strategies GOLD ® areas: Social-Emotional, Physical, Language, Cognitive, Literacy and Math.
The reporting system is intended to provide baseline data for measuring improvement in students’ knowledge and skills over time.
READ (HB )
-If a district administers the READ Act assessment in the first 60 days of the school year, it is not required to administer the literacy component of the school readiness assessment.
-Information gleaned from READ assessments administered within the first 60 days can be used to inform the literacy component of the school readiness kindergarten entry assessment. Data can be used from READ to enter data into the KEA survey’s literacy area.
-All 6 required areas must be completed in the school readiness assessment for kindergarten entry within the first 60 days.

37. Data Reporting Elements
Data reported to CDE will be from the initial fall assessment window for school readiness, which is the first 60 calendar days of the school year (HB ).
Various assessment tools have been approved by the State Board and are available for use: GOLD® by Teaching Strategies, HighScope Child Observation Record (COR), and DRDP-K.
For districts using GOLD®:
Kindergarten teachers may complete the initial assessment by using the Kindergarten Entry Assessment (KEA) Survey in GOLD® for the first checkpoint.
Teaching Strategies developed a customized report within the assessment tool that will allow districts to automatically aggregate and report on the state board approved data reporting elements. The report is now available.
Please note some districts have obtain State Board approved waivers- these are waivers from the assessment tool and not the collection.
The Kindergarten School Readiness (KSR) collection will be open from mid October to mid December.
Districts may also use the reduced-item set of objectives and dimensions to complete the KEA.
NOTE: Some districts have obtained state board approved waivers from using these assessment tools; however, the waiver is from the assessment tool and not from the collection.

38. Sample School Readiness Report
Determination of School Readiness Data Reporting by the State Board of Education
Sample School Readiness Report
Data will be disaggregated by school by gender, free or reduced lunch eligibility status, and race/ethnicity

39. Timeline Goals for September Goals for October
Recorded 9/5 webinar for GOLD® users:
Please assign KSR-APPROVER role in IdM
Important for communications
Weekly s will begin around mid-September for those assigned to the collection (about one month prior to the collection opening)
Goals for October
Attend training on 10/4 at 4pm, if interested
out information on 9/27 and will send reminder on 10/4
Anticipated date of the collection opening on 10/11

40. Further Information
Additional information can be found at (in progress of updating these pages):
The Data Pipeline website: schoolreadiness
The School Readiness website: ent
Look under “School Readiness Data Collection”
May need to scroll- bottom half of the webpage
If you have any other questions or concerns, please me. I would love to know what questions are on your mind.

41. Contact Emily Kielmeyer School Readiness & P-3 Program Manager
11/29/2018
Contact
Emily Kielmeyer
School Readiness & P-3 Program Manager
Tara Rhodes
Early Learning Business Analyst 41

42. Staff Interchange & Human Resources Snapshot

43. Important Dates Interchange is open Trainings (webinars):
September 19th pm
September 26th 10 – 11 am
To join: and call in at: 
Upload staff profile and staff assignment files at least once by November 16th

44. Staff Interchange – 2017-18 Profile updates
Removed fields:
“Years of Prior PreK-12 Teaching Experience Out of State”
“Years of Prior PreK-12 Education Experience Out of State”
“Subject Area of Degree 4”
“Subject Area of Degree 5”
Updated fields:
“Years of Prior PreK-12 Teaching Experience In State” to include Teaching Experience In State AND Out of State. Field Name is now “Years of Prior PreK-12 Teaching Experience”
“Years of Prior PreK-12 Education Experience In State” to include Education Experience In State AND Out of State. Field Name is now “Years of Prior PreK-12 Education Experience”

45. Staff Interchange – 2017-18 Assignment updates
Removed fields:
“Passed Colorado State Board of Education Approved Elementary Or Early Childhood Core Content Test”
“24 Semester Hours of Secondary Core Content Coursework”
“Passed Colorado State Board of Education Approved Secondary Core Content Test In Teaching Area”
Added fields:
“Demonstrates In-Field Status 1”
“Demonstrates In-Field Status 2”

46. Demonstrates In-Field Status 1
Report the best applicable code for each teacher:
Report 00 (N/A) for all non-teaching staff
Code
Description 01
Subject Area Endorsement on Teaching License 02
Degree (BA or higher) in subject area 03
36 semester credit hours in subject area 04
Passed State Board of Education approved content exam in subject area 06
HQ via 24 semester hours in subject area 05
None (teacher is out of field)
best

47. Demonstrates In-Field Status 2
Report the next highest applicable method for teachers:
Report 00 (N/A) again for all non-teaching staff
Code
Description 00
N/A – no other method applicable 12
Degree (BA or higher) in subject area 13
36 semester credit hours in subject area 14
Passed State Board of Education approved content exam in subject area 16
HQ via 24 semester hours in subject area 15
None (teacher is out of field)
best

48. Demonstrates In-Field Status Crosswalk
New document available online at: under ‘Additional Links’
Provides list of endorsement codes and subject area of degree codes linked with the teaching subject area codes.
If the teacher has an endorsement listed with their teaching subject area, you may report code 01 in ‘Demonstrates In- Field Status 1’
If the teacher has the degree listed with their teaching subject area but not an endorsement, you may report code 02 in ‘Demonstrates In-Field Status 1’
If the teacher has both an endorsement and a degree, you would report 01 in ‘Demonstrates In-Field Status 1’ and 12 in ‘Demonstrates In-Field Status 2’

49. Human Resources
Fields updated to reflect staff interchange file changes
Opens: November 1st 2017
Deadline: February 15th 2018
Contact: Annette Severson

50. School Discipline and Attendance (SDA) 2017-2018

51. Fall Trainings Two webinar trainings coming up:
September 19th 10 – 11 am
September 27th 10 – 11 am
Primary focus will be on the data fields and recording data correctly into systems/files instead of pipeline process
To join:   and call in at: 

52. File Updates Most changes to SDA is for CRDC reporting
All CRDC related updates are optional –
if the information is not provided in SDA, CRDC fields would be 0 or blank for your district
If the information is provided in SDA, CDE will pre-populate the applicable CRDC fields
New Behavior/Allegation codes are included in the ‘Behavior Statutes and Clarifications’ document found under Additional Resources at iplineattendance

53. SDA
File layouts and resources available at:
Opens May 2018
Closes June 2018
Contact: Annette Severson

54. Thank you for joining us today!
Autumn Leaves
Next Town Hall:
Thursday, September 21st, a.m.-10 a.m.