1. Ship Supply Data Management
A joint opportunity to improve supply chain performance
June 18, 2004

2. Data Management Session Objectives
Identify the impact of poor data management on the ship supply chain.
Discuss the basic building blocks of proper data/product communication.
Agree on realistic, manageable steps to improve supply chain performance.
Emphasize collaboration as a critical part of the supply chain optimization strategy
29 November 2018

3. Agenda 12:00 The ship supply data management challenge
Presentation
12:25 Supply chain challenges caused by poor data management
Interactive/working session
12:40 A recommended data management collaboration plan
13:00 Lunch
15:00 Feedback
29 November 2018

4. Agenda 12:00 The ship supply data management challenge
Presentation
Why it is important
The building blocks of collaborative data management
12:25 Supply chain challenges caused by poor data management
12:40 A recommended data management collaboration plan
13:00 Lunch
15:00 Feedback
29 November 2018

5. Exchanging Supply Chain Data – An Example
“Welcome to McDonald’s. May I take your order?”
29 November 2018

6. Welcome to McDonald’s. May I take your order?
Buenos Dias. Queiro dos Big Macs, veinte McNuggets de pollo, dos papas fritas grandes, cuatro papas fritas pequenas, dos Coca Colas, y cuatro McFlurrias vainillas pequenas por favor.
Language - Perfect request, but only understood in a certain parts of the world.
Hi there. I would like two Big Macs, twenty Chicken McNuggets, two large fries, four small fries.
Incomplete data – time is lost clarifying request.
Would you like any drinks with that order, sir?
Yes, two large Coca Colas and four small vanilla milkshakes.
Now the request is complete.
Howdy Partner! Can you rustle me up a couple of Big Macs, a box of them nugget things, a whole mess of fries, a couple of pops, and a few shakes.
Non-standard descriptions
Missing Quantity and Units
29 November 2018

7. Welcome to McDonald’s. May I take your order?
Greetings. I would like a strip steak with broccoli and a glass of Merlot. My partner will have a poached salmon with asparagus and a glass of Chardonnay.
Inappropriate request for this supplier. Customer receives a Hamburger, a Filet- O-Fish, 2 Side Salads, a Cherry Coke, and a Sprite.
Feed me.
Everything is wrong here, but we try to provide service anyway because it is a customer.
Hi there. I would like two Big Macs, twenty Chicken McNuggets, two large fries, four small fries, two large Coca Colas, and four small Vanilla Milk Shakes.
This is correct.
More important, it will survive either the drive thru or self-service.
McDonald’s solves the problem with a fairly simple menu, value meals and additional servers.
29 November 2018

8. Ship Supply Data – The Basics
Supplier Needs to Know:
What specifically is needed?
ISSA/IMPA Numbers, MA References, Manufacturer Part Numbers
Units of Measure
Properly Specified Quantities
Consistent Descriptions
What vessel (equipment) is it for?
IMO Numbers, Vessel Name
Nameplate info
Where do you need it?
UN Port/City codes
When do you need it?
Due Date
Buyer Needs to Know:
What do you supply?
Where can you supply it?
When can you supply it?
What does it cost?
Supplier
Unstructured Request
Fully Specified PO
Specification Challenge $
$ $ $ $ $ $ $ $ $ $ $ $
29 November 2018

9. e-Ship Supply Management – Some History
Nirvana
Perfect Content
Efficient Medium
Common Language
Content 3
Data Quality
Exception Methodology
Medium 2
TradeNet
Language 1
English
MTML
Where we started
Poor Content
Inefficient Media
Multiple Languages
29 November 2018

10. e-Ship Supply Management – Moving Up the Ladder
Manual
Internal Automation
Connectivity
Supply Chain Collaboration
Integration
Shipping Co.
Business Process
Supporting Technology
Communication Method
Product Data
Two way automation
Trading Platform
MTML
Match/link between buyer and supplier databases
One way automation is likely
May or may not match
Internally standardize, optimize across organization
Buyer: procurement system, PMS. Supplier:
CRM, Sales mgt system.
Fax,
Uniform centralized product database
Organic
None
Unstructured
Manual
Internal Automation
Basic Connectivity
Supply Chain Collaboration
Integration
Supplier
29 November 2018

11. e-Ship Supply Management – Collaboration
Supply Chain Collaboration
Integration
Win-Win Collaboration
Buyer
Supplier
Some feel that effective supply chain integration and automation is only possible with perfect data management or the interfaces cannot work to their full potential.
NOTHING GETS ACCOMPLISHED
Fortunately, achieving benefits of effective data management is not “all or nothing” – taking measured, well-defined steps can result in dramatic improvement.
SUCCESS BEGETS SUCCESS
29 November 2018

12. Agenda 12:00 The ship supply data management challenge
12:25 Supply chain challenges caused by poor data management
Interactive/working session
Impact of poor data management on the shipping company and the supplier
12:40 A recommended data management collaboration plan
13:00 Lunch
15:00 Feedback
29 November 2018

13. Supply chain inefficiencies related to poor data management
Lene Shipping Lines, A/S
Staffin Marine Supplies and Spares, Ltd.
When the basic data elements are not in place and efficiently shared, what are the challenges?
Written brainstorm (3 min)
List business/process impacts (5 min)
Clarification/discussion (5 min)
Supplier
Unstructured Request
Fully Specified PO
Specification Challenge $
$ $ $ $ $ $ $ $ $ $ $ $
29 November 2018

14. Agenda 12:00 The ship supply data management challenge
12:25 Supply chain challenges caused by poor data management
12:40 A recommended data management collaboration plan
Interactive/working session
Where to start
Initiatives for the buyer, supplier – individually and jointly
The role of ShipServ
13:00 Lunch
15:00 Feedback
29 November 2018

15. Determining the Starting Point
Internal Evaluation
How many of the essentials can my system provide/accept?
How much is already in place?
Are procedural (i.e. non-programming) changes possible to fill the gaps?
Are exceptions handled consistently?
Who is (should be) responsible for data management
Within the organization?
Between organizations?
29 November 2018

16. Initiative Framework Initiatives Benefiting the Buyer
ShipServ can facilitate the process
Initiatives Benefiting
Both Sides
Initiatives Benefiting the Supplier
Structured Request
Fully Specified PO
Specification Challenge
Supplier
$ $ $ $ $ $ $ $ $ $ $ $
29 November 2018

17. Solutions/Initiatives – Immediate Future
Lene Shipping Lines should initiate the following to improve supply chain performance: …
Staffin Marine should initiate the following:
Lene and Staffin should jointly do the following:
ShipServ can facilitate the data management process by doing the following:
29 November 2018