1. Yes, it is that time of year again. Robin Nowlin NC State University
Consent to Online W-2s
Yes, it is that time of year again.
Robin Nowlin
NC State University

2. The Final Numbers for 2010 Total W-2s Issued: 21,922
Total Printed W-2s: 14,295
Total Consented to Online: 7,672
Percentage of Active Employees who consented to online: 44%
I will start off with how we ended last year. There was an increase from the previous year for online consent from 26% to 44% W2s issued: 21,540 and printed: 15,916.
If you noticed that the number of printed that the total printed and consented does not equal the total W-2s because we had 45 who fell in both categories in They consented but needed a printed W-2.

3. Starting Numbers for 2011 Current Number of W-2s: 22,533
Current Active Employees: 17,190
Current Active Employees who have consented to On-line: ,756
Consent Percentage of Online: 33%
Goal Percentage of Active Employees Consenting: %
Here is where we are today. Our consent percentage is low because we have not started to promote the online consent with employees who started with the Fall Semester. Realizing that a “goal” is the desired destination, we want 100% participation of active employees.

4. Campaign
Alert Notice when logging into MyPack Portal reminding the employee they have not consented to an online W-2.
Two Pamphlets, one for employees and the other designed for students on the convenience of online W-2s will be sent to the Payroll Coordinators.
General status reports will be given at the November & December HR Connections Meetings.
Payroll Coordinators will receive status reports of the current status of the online consent for their specific departments.
How we are handling the campaign this year is using 3 successful tools from last year. MyPack Portal reminder when you log in that you have not consented to an online W-2. We will start that in November. 2 updated pamphlets in pdf format to send to the employees and students. Updates in our HR Connections meetings. The new tool is sending Payroll Coordinators the consent status of their employees in their departments. We plan to send out a notice every 3 weeks.

5. Major Points
Employees who are inactive by the end of the year will receive a printed W-2 regardless if they consented during the year to on-line W-2.
Focus Group this year: Students Our most computer literate group was the least represented for on-line consent. (Only 654 of 2,869 Grads on assistantships consented last year.)
The Great Experiment: Payroll mailing the W-2s directly to the employees on January 22nd instead of releasing the W-2s to the department for distribution.

7. Descr
Consented
Consent Percentage
Not Consented
Total Count
SPA Employee
2,233
60%
1,487
3,720
EPA Employee
2,475
62%
1,522
3,997
County EPA Employee
261
56%
208
469
Post Doc Employee
147
43%
197
344
Law Enforcement 17
50% 34
Graduate Assistant
1,261
42%
1,760
3,021
County Operation Support Staff
179
109
288
Housing - Resident 73
30%
172
245
Temporary Employee
2,047
25%
6,163
8,210