1. The Evolution From No Regulations To 2.0 e-Procurement system
THE CASE OF KENYA
The Evolution From No Regulations To 2.0 e-Procurement system
Presented By:
M.J.O. Juma
Director General/CEO - Public Procurement Regulatory Authority, Kenya

2. OUTLINE Introduction Historical Highlights E-Procurement Journey
Where We came From
Current e-Procurement Processes Under IFMIS
Conclusion
Going Forward

3. INTRODUCTION
e-Procurement was loosely arranged under the Public Procurement and Disposal Act, 2005 where PPRA was given the mandate to determine the system.
Kenya repealed the Public Procurement and Disposal Act, 2005 on 7th January, 2016 through Kenya Gazette Supplement No. 207
It replaced it with the Public Procurement and Asset Disposal Act, 2015.
It is under the PP&AD Act, 2015 where e-procurement was properly anchored.

4. HISTORICAL HIGHLIGHTS
: Procurement Conducted by Crown Agents
: Procurement Conducted Using Treasury Circulars
: Procurement Conducted Using Supplies Manual
: Exchequer and Audit (Public Procurement Regulations) 2001
: The Public Procurement and Disposal Act, 2005
2015- Present: The Public Procurement and Asset Disposal Act, 2015

5. THE JOURNEY 2007: PPOA Established To Guide On e-Procurement
2008: Developed e-Procurement Strategy
2009: Formulated e-Procurement Statement of Work
2010: Completed Procurement Process of e-Procurement System
2011- Contract Award Scuttled by Litigation
2012 – IFMIS Re-engineered, P2P Module Activated
2013: Implementation in PEs
Present: Review of e-Procurement implementation ongoing

6. Memo/Method Approval Manual Tendering Physical LPO Invoice
WHERE WE CAME FROM
Memo/Method Approval
Manual Tendering
Physical LPO
Invoice
Payment (EFT)

7. CURRENT E – PROCUREMENT PROCESSES UNDER IFMIS
AUTOMATED PROCUREMENT PROCESSES
PROCUREMENT PLAN
SUPPLIERS
REQUISITIONS
QUOTATIONS & TENDERS
CONTRACTS
ORDERS
ITEMS
RECEIPTING
INVOICING
PAYMENT

8. EXECUTIVE ORDER NO. 2, 2018
The Government issued Executive Order No. 2 on 28th June, 2018 effective from 1st July 2018 to be implemented by all Public Procuring Entities (PEs).
was in response to the pressing need to entrench an open and accessible Government as envisaged in the Constitution.
PEs to maintain and continuously update and publicise the required information through their websites, e-Citizen, PPRA platforms, public notice boards and/or official govt publications.

9. ORDERS AND DIRECTIVES
PEs to consolidate and publish such information on the 15th day of every subsequent month, outlining the tender and supplier data for the previous month
On the effective date PEs will be required to publish all ongoing contracts entered into prior thereto and to which finalization of expected works, supplies or services is pending completion and final payment.

10. INFORMATION REQUIRED
Full particulars of the awarded Bidder (Supplier, Contractor or Consultant).
Specification and scope of goods or services, and contract value.
Summary of technical and financial capacity of the awarded bidder and reasons for the award.
Award date and contract period.

11. INFORMATION REQUIRED
Current market price of the specific goods, works or service, as well as price guidelines as published by the PPRA with regard to that specific item (where applicable).
Variations in regard to specification of goods and services, scope of work and contract price during the pendency of the contract (where applicable).
The names of the members of the Evaluation Committee and Inspection and Acceptance Committee of the PE with respect to each award.

12. PUBLIC PROCUREMENT AND INFORMATION PORTAL (PPIP)
It is against this background that the Government through the Ministry of ICT, PPRA, KRA and BRD has developed the Public Procurement and Information Portal (PPIP).
It created for ease of implementation of Executive Order No. 2 of 2018 by all public entities.
The portal is integrated with IFMIS.

13. Kenya is right on course for end-to-end e-Procurement processes.
CONCLUSION
Review and impact of e-Procurement implementation will inform improvement of its application.
Kenya is right on course for end-to-end e-Procurement processes.
This is a great improvement from the previous dispensation.

14. GOING FORWARD
Digitizing procurement oversight (e- Reporting System) ongoing
Have in place an Electronic Administrative Management System (e-ARMS)
All the will have inter-operability capability with IFMIS

15. Thanks