1. European Computer Driving Licence
Module 3 – Word Processing
Chapter Formatting

2. M M Fonts There are two basic types of fonts – Serif and Sans Serif
This is written in a sans serif font called Arial
There are two basic types of fonts – Serif and Sans Serif
Sans Serif fonts are used in places where text is easy to read – eg road signs
Serif fonts are often used for large amounts of text such as newspapers, books. The serifs lead the eye from one word to the next
Don’t use too many different fonts – it can look messy! M
This is written in a serif font called Times New Roman
serifs

3. Font Sizes This is Times New Roman size 24
Font sizes are measured in points
6 point is the smallest you can read without a magnifying glass
12 point is the size normally used by Word when you create a new document
The bigger the number, the bigger the text!
This is Times New Roman size 6 point
This is Times New Roman size 12
This is Times New Roman size 24

4. Using styles
If you look at the formatting bar, you will see the current style, font and size
Click on the down arrows in each of the boxes and select your choice
To change the style, click in the Style box and select the style required
To change the font, click in the Font name box
To change the size, click in the Font size box
Style box
Font name
Font size

5. Text alignment and emphasis
You can centre and make headings bold by selecting text and clicking on the icons
Notice how when an icon is selected it looks pressed in – in Word 2003 the background changes to orange
Bold
Underline
Centre
Justify
Italic
Align left
Align right

6. Undo and Redo Click the Undo icon to undo the last action
Click the arrow next to the Undo icon to see which items can be “undone”
If you change your mind about undoing something, click on the Redo icon
Use the Redo icon to repeat an action
These commands can also be accessed from the Edit menu
Undo Redo

7. Setting text colours
To change the colour of text, select the text then click the down arrow next to the colour icon
If you don’t see the colour you want, click on More Colours
Click on the colour you require then click on OK

8. Applying case changes
To change text to UPPERCASE (ie all capitals) select the text
From the Format menu select Change Case
Click the case you want to apply to the text
Click OK
Handy hint: use tOGGLE cASE if you accidentally forget to press Caps Lock key to finish capitals! Or try Shift-F3

9. Other text formats From the Format menu, select Font
This gives you access to all font formats
You can choose an underline style
In the Effects section, you can apply subscript and superscript

10. Changing line spacing From the Format menu select Paragraph
In the Line spacing section, select single or double as required
You can also add extra spacing by increasing the spacing before and after a paragraph
Click on OK
Handy Hint: Ctrl + 1 changes to single spacing, Ctrl + 2 changes text to double spacing!

11. Copying a format Use Format Painter to copy text formats
Select the text which contains the formatting
Click on the Format Painter icon once the mouse pointer will change
Select the text you want to copy formatting to
As soon as you release the mouse button the text will change!
To copy text formats to more than one piece of text
Highlight the text
Double-click on the Format Painter icon
Select each piece of text
When you’ve finished, click on Format Painter to turn it off

12. Indenting paragraphs Select your text
From the Format menu select Paragraph
Click on the spin buttons to change the measurements
Click on OK
Handy Hint: Use the Format Painter to copy the format to other paragraphs!