1. SpartanTalent (PeopleAdmin)
Applicant Tracking System
& ePosition
SpartanTalent is an electronic suite for a higher degree of talent management for colleges and universities. The suite assists higher education and government institutions throughout the lifecycle process from recruiting and hiring, onboarding and managing, to developing and retaining.
UNCG has been using the Applicant Tracking System module for the recruitment and hiring of faculty and staff for many years and will soon implement the module called ePosition Management, where the management of position descriptions and position actions will now take place.
What does that mean for the campus?

2. Streamline approval workflows Integrate the posting process
Paperless process, eliminates HRCB200 and EHRA Non-faculty position description on paper
Posting information will flow directly from the existing ePosition Descriptions
Reducing the amount of work
Simplified business processes
Easily accessible
The new ePosition module will integrate with the existing Applicant Tracking Module and will house position descriptions for SHRA and EHRA Non-Faculty positions.

3. What actions will be managed by ePosition?
Changes to SHRA and EHRA Non-faculty position descriptions
Title Changes
FTE Changes
Reallocations / Re-classifications /Comp Level Changes
Labor Market Adjustments
Establishing new positions
The ePosition Module will replace the current paper process. The system will capture information such as a description of the job, key responsibilities, competencies, and other important position information.

4. Who will use ePosition?
Hiring Assistants will now be called Initiators in ePosition and Applicant Tracking.
Supervisors will have access to positions
Action approvers – Dept., Unit, Executive and Budget
Initiators will be able to create new and modify existing ePosition descriptions. Initiators will also be able to perform all necessary actions in Applicant Tracking. All actions need to occur in ePosition first before posting, even if no changes are being made to the position. This will ensure all new hires will be seated in an updated and current position description.
Faculty and Temporary positions will not be managed in the ePosition Management module, but the recruitment of these position types will occur in the Applicant Tracking module. These position types were created to better allow for specific customization for faculty and temporary postings.
Position Types now include SHRA, EHRA Non-faculty, Faculty and Temporary. Each include their own workflows and electronic forms for both Applicant Tracking and ePosition Management.

5. Position Types
Temporary – Will be used to recruit for all SHRA and EHRA NF temporary positions (Non-benefits earning position, that are paid on or at an hourly rate or by a flat pay).
SHRA – Will be used to manage positions and the recruitment for all permanent SHRA positions (Part-time, full-time, time-limited).

6. EHRA Non-Faculty – Will be used to manage positions and the recruitment for all permanent EHRA NF positions (Part-time, full-time, time-limited – contract ending).
Faculty – will be used for recruitment for all permanent Faculty positions (Part-time, full- time, time-limited, contract ending).
All temporary and faculty searches will take place in Applicant Tracking. EPAF’s, PD-7’s, and AA forms will no longer be used to hire employees.

7. Improvements to Applicant Tracking due to the implementation of ePosition
Streamlining of the approval process. Approval steps have been removed.
Some data fields in the posting will be pulled from the approved position description in ePosition.
Hiring proposals have been streamlined and updated for easier completion.
Approval steps have been removed and replaced with the option to select additional approvers when needed using a feature called Group Member Prompt.
Additional change include; reference check documents will be managed via a separate form that can now be uploaded directly to the hiring proposal.
Once hiring proposals have been approved, the prospective employee will then be seated in the position housed in the ePosition module.

8. Initiating a Position Action in ePosition
Login in to SpartanTalent using your UNCG credentials.
From your Home Tab, change your user group to Initiator, if necessary.
Change modules to Position Management, if necessary.
Hover over the Position Description Tab and select EHRA or SHRA.
Click on the Position Description you wish to update. If you don’t see a position you believe you should, please contact Human Resources at
SHRA and EHRA Non-Faculty positions are going to be managed in ePosition. All new postings for both SHRA and EHRA Non-Faculty vacant positions must be initiated only after an updated position description form has been submitted and approved by appropriate approvers within the respective division and HR Office.

9. 7. Click the Blue Start Button to begin.
6. Click Modify Existing Position from the options in the upper right hand corner
7. Click the Blue Start Button to begin.
8. Complete all electronic forms, progressing through the tabs by clicking the orange Next button on the bottom right corner of the screen. You may also save your progress by clicking the blue Save button.
9. Once all forms have been completed you will reach the ‘Action Summary’ Page.
10. Once you have reviewed the forms to your satisfaction, you will send the forms to the next approver.
To pass the forms to the next approver, hover over the orange Take Action button and select the appropriate next approver.