Download presentation
Presentation is loading. Please wait.
Published byGlenna Gunawan Modified over 6 years ago
1
Deduction/Benefit maintenance & Balancing to the General Ledger
NextGen Payroll
2
Deduction vs. Benefit Deductions Benefits Deductions w/ Benefits
Employee Paid Reduction in Net Pay Deduction vs. Benefit Benefits Employer Paid No change to Net Pay Deductions w/ Benefits Employee & Employer Paid Each is created and then linked together
3
Create a New Deduction
4
Create a New Deduction Under Payroll>Administration
5
Create a New Deduction Select or Double Click for “New”
6
Create a New Deduction Satisfy Red Shields
7
Most Classifications Have Preset “Effect On”
Create a New Deduction Most Classifications Have Preset “Effect On”
8
“Other” Classification Allows User to Set “Effect On”
Create a New Deduction “Other” Classification Allows User to Set “Effect On”
9
Stand-Alone Deduction Will See Nothing In This Section
Create a New Deduction Stand-Alone Deduction Will See Nothing In This Section
10
Create a New Deduction Set According to Need
11
Create a New Deduction Add Notes
12
Groups & Schedules Can Be Added To Make Setup & Payments Run Quicker
Create a New Deduction Groups & Schedules Can Be Added To Make Setup & Payments Run Quicker
13
Choose Pay Types To Apply Deduction To
Create a New Deduction Choose Pay Types To Apply Deduction To
14
Tell the Deduction Where to Hit the General Ledger
Create a New Deduction Tell the Deduction Where to Hit the General Ledger
15
Asterisks Tells the System to Follow the Pay Types’ Distribution
Create a New Deduction Asterisks Tells the System to Follow the Pay Types’ Distribution
16
Fixed General Ledger Location Where The Deduction Should Hit
Create a New Deduction Fixed General Ledger Location Where The Deduction Should Hit
17
Select Which Payrolls This Distribution Is For
Create a New Deduction Select Which Payrolls This Distribution Is For
18
Does this Deduction Need to Be Listed on The Employee’s W-2?
Create a New Deduction Does this Deduction Need to Be Listed on The Employee’s W-2?
19
Vendor Invoicing Settings
Create a New Deduction Vendor Invoicing Settings
20
Create a New Benefit
21
Create a New Benefit Under Payroll>Administration
22
Create a New Benefit Select or Double Click for “New”
23
Addition Information listed on the General Tab
Create a New Benefit Addition Information listed on the General Tab
24
Deductions Tied to Benefit listed on separate tab
Create a New Benefit Deductions Tied to Benefit listed on separate tab
25
Only Displayed If NOT Tied to Deduction
Create a New Benefit Only Displayed If NOT Tied to Deduction
26
If Selected, Will Follow Deduction Setup
Create a New Benefit If Selected, Will Follow Deduction Setup
27
Link a Benefit to a Deduction
28
Link a Benefit to a Deduction
Benefit Listed Here Associates To Deduction
29
Link a Benefit to a Deduction
Matching Section Houses Benefit’s Distribution
30
Update an Existing Deduction OR Benefit
Change at Admin Level Update Distributions, Amounts, Add/Change Groups or Schedules, etc. For Future Use Update an Existing Deduction OR Benefit Change at Employee Level At Individual Level or Mass Update Level For Current Use Transition Slides
31
Search for Existing Deductions/Benefits
Updating – Admin Level Search for Existing Deductions/Benefits
32
Double Click the Deduction/Benefit that Needs to Be Updated
Updating – Admin Level Double Click the Deduction/Benefit that Needs to Be Updated
33
Greyed Out Fields Cannot Be Changed
Updating – Admin Level Greyed Out Fields Cannot Be Changed
34
Double Click to Change Distributions
Updating – Admin Level Double Click to Change Distributions
35
Add a Different Distributions for Separate Payrolls
Updating – Admin Level Add a Different Distributions for Separate Payrolls
36
Updating – Employee Level
Off of the Employee Payroll
37
Updating – Employee Level
Make Respective Changes
38
Updating – Employee Level
Double Click or Select Open for Additional Settings
39
Updating – Employee Level
Choose Start & End Dates
40
Updating – Employee Level
Setup Controls for Times/Totals to Take
41
Under Payroll>Employees
Mass Updates Under Payroll>Employees
42
Mass Updates Select Division
43
Choose Deduction to Update
Mass Updates Choose Deduction to Update
44
Displays Administrative Level Settings
Mass Updates Displays Administrative Level Settings
45
Narrow Down if Necessary
Mass Updates Narrow Down if Necessary
46
Mass Updates Enter Changes
47
Mass Updates Review Changes
48
Mass Updates Verify Changes
49
Balancing to the General Ledger
Reports Used Balancing to the General Ledger Financial Management Reports Trial Balance Account Analysis Payroll Reports Summary Report, or Summary Totals Report Payment Audit Report Deduction Register Report
50
Balancing to GL
51
Balancing to GL Summary Report Financial Management Expense Account
Gross Salary , 111, 112, 700 Soc Sec/Medicare (ER portion) Retirement (ER portion) Unemployment
52
Balancing to GL Unemployment from Summary Report - Payroll $334.32
53
Balancing to GL Unemployment from Summary Report - Payroll $334.32
Trial Balance Total $470.44
54
Balancing to GL Unemployment from Summary Report - Payroll $334.32
Trial Balance Total $470.44 Difference $136.12
55
Balancing to GL Account Analysis Report Without PA and BG Transactions
56
Balancing to GL Account Analysis Report Difference $136.12
Without PA and BG Transactions Difference $136.12
57
Do you have an employee setup as Exempt that shouldn’t have been?
Balancing to GL Do you have an employee setup as Exempt that shouldn’t have been? Account Analysis Report Without PA and BG Transactions Difference $136.12
58
Balancing to GL Summary Report Financial Management Liability Account
AFLAC Child Support American Funds IRA Unemployment FIT Social Security Medicare
59
Balancing to GL Child Support from Summary Report - Payroll $1,495.20
60
Balancing to GL Child Support from Summary Report - Payroll $1,495.20
Trial Balance Total $1,744.40
61
Balancing to GL Child Support from Summary Report - Payroll $1,495.20
Trial Balance Total $1,744.40 Difference $249.20
62
Balancing to GL Difference $249.20
63
Balancing to GL Probably Picked Up in the Wrong Payment Run
Difference $249.20
64
Balancing to GL Other Imbalance Possibilities
65
Balancing to GL Other Imbalance Possibilities
History Updated in Payroll & No Correcting Entry Made on GL Utilize Payment Audit Report (Use FY dates for Adjustment Date Range)
66
Balancing to GL Other Imbalance Possibilities
History Updated in Payroll & No Correcting Entry Made on GL Deductions/Benefit Distributions Setup Incorrectly Check Pay Types and Distributions on Deduction/Benefit Type at Admin Level
67
Balancing to GL Other Imbalance Possibilities
History Updated in Payroll & No Correcting Entry Made on GL Deductions/Benefit Distributions Setup Incorrectly AP Payments Distributed to Incorrect Account Verify & JE to Correct Expense Line
Similar presentations
© 2025 SlidePlayer.com. Inc.
All rights reserved.