Download presentation
Presentation is loading. Please wait.
1
Allocate Single Cost Pool to Users
Intermediate Cost Analysis and Management Show Slide #1: Allocate Single Cost Pool to Users Title: Allocate Single Cost Pool to Users References: Handouts, Excel Spreadsheets Facilitator Material and Student Material: Dry erase markers, white boards, access to Excel spreadsheets, case-studies Facilitator Material: Each primary facilitator should possess a lesson plan, slide deck, course handouts, practical exercises, access to Excel spreadsheets, case-studies All required references and technical manuals will be provided by the local Command. Student Material: Students should possess course handouts, practical exercises, access to Excel spreadsheets, case-studies and standard classroom supplies. The 21st Century Soldier Competencies are essential to ensure Soldiers and leaders are fully prepared to prevail in complex, uncertain environments. This lesson reinforces the following 21st Century Soldier Competencies: Communication and Engagement (Oral, written, and negotiation) Critical thinking, intergovernmental, and multinational competence Tactical and Technical Competence Throughout the lesson discussion seek opportunities to link the competencies with the lesson content through the student’s experiences. 3.3
2
Have you ever been here? Show Slide #2: Concrete Experience: Have you ever been here? Facilitator’s Note: (Concrete Experience 10 minutes) Present students the slide statements Ask students what their thoughts are on “other considerations besides $” Facilitator’s Note: (Publish and Process 10 minutes) The critical portion of this part of the ELM process is to force the students to reflect. Ask a series of thought influencing questions. Facilitator’s Note: Have you ever been here? Deciding how to split the dinner check is a simple example of cost assignment or allocation. However, as the characters in the comic strip suggest, there are other things to consider besides the math. We will talk about how cost assignments can affect behaviors.
3
Terminal Learning Objective
Action: Allocate Single Cost Pool to Users Condition: You are training to become an ACE with access to ICAM course handouts, readings, spreadsheet tools, and awareness of Operational Environment (OE) variables and actors Standard: With at least 80% accuracy: Explain how poor cost information encourages undesired behaviors Calculate driver rate Calculate proportion Show Slide #3: TLO Action: Allocate Single Cost Pool to Users Conditions: You are training to become an ACE with access to ICAM course handouts, readings, spreadsheet tools, and awareness of Operational Environment (OE) variables and actors Standard: With at least 80% accuracy: Explain how poor cost information encourages undesired behaviors, calculate driver rate, calculate proportion rates Safety Requirements: In a training environment, leaders must perform a risk assessment in accordance with DA PAM , Risk Management. Leaders will complete a DD Form 2977 DELIBERATE RISK ASSESSMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations (METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation Environmental Considerations: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT. INSTRUCTIONAL LEAD-IN. Starts on next slide
4
A Broad Definition of Managerial Costing
raw accounting data managerial costing translation Show Slide #4: Instructional Lead-in (Introduction) Facilitator Note: This diagram illustrates that managerial costing translates raw accounting data (building blocks) into managerially useful information (symbolized by the textured box). The managerial costing translation is “big gray area” where the cost analyst must use professional judgment to make a good translation. managerially useful information
5
Why Is This Translation Needed?
Accounting Systems usually measure input or source costs Labor, overhead, materials Salaries, benefits, supplies, contracts Managers want measurements based on output or consumption Product, service, project Consuming organization, customer Show Slide #5: Introduction (Cont.) Facilitator Note: Accounting systems generally don’t meet management information needs because they are intended for external reporting purposes. The input or source costs they measure become the building blocks of the managerial costing system. Management is usually interested in measurements of output or consumption. Managerial costing makes the translation from source to consumption, or from input to output.
6
Managerial Costing Terms
cost pool raw accounting data managerial costing translation method of distribution = Show Slide #6: Introduction (Cont.) Facilitator Note: The illustration shows how common managerial costing terms fit into the model: raw accounting data = cost pool managerial costing translation = method of distribution managerially useful information = cost object cost object managerially useful information
7
Terminology Cost pool: Examples:
An aggregation of incurred or source costs to be distributed Examples: Salary and benefits, supplies, travel, etc. in an airfield operations center Utility bills for a garrison cost pool Show Slide #7: Introduction (Cont.) Facilitator Note: A cost pool is an aggregation of incurred costs (as measured by the accounting system) which must be distributed or assigned to cost objects. Examples: Salary and benefits, supplies, travel, etc. in an airfield operations center Utility bills for a garrison [Ask the students to suggest others]
8
Terminology (Cont.) Method of distribution: Example:
The mechanics of deriving management information from the cost pool Example: Determine unit cost by adding all input costs and dividing by number of units method of distribution Show Slide #8: Introduction (Cont.) Facilitator Note: Method of distribution is the mechanics of deriving management information from the cost pool. The source costs in the cost pool will be assigned or distributed to cost objects, those views of cost that are useful to management. Example: Determine unit cost by adding all input costs and dividing by number of units
9
Terminology (Cont.) Cost Object: A view of cost needed by management
Examples: 120mm tube product cost Morale, welfare, recreation cost Armor school cost Show Slide #9: Introduction (Cont.) Facilitator Note: Cost Object is a view of cost needed by management, or information in a format that will be useful to management Management may want to know: -Product cost (120mm tube) -Service cost (Morale, Welfare and recreation) or -Organization, Customer or Consumer cost (Armor School) cost object
10
What is Allocation? Allocation: Example:
A method of distribution that distributes cost pool to cost objects in the same proportion as cost driver Example: Distributing the cost of utilities to occupants in the same proportion as space occupied allocation based on cost driver Show Slide #10: Introduction (Cont.) Facilitator Note: The primary method of distribution we will cover is Allocation. Allocation is a method of distribution that distributes the cost pool to the cost objects in the same proportion as a cost driver. Example: Distributing the cost of utilities to occupants in the same proportion as space occupied The cost pool is utilities, the cost object is the occupants of the building. The cost driver is space occupied. Allocation would distribute 30% of the utility costs to an occupant who occupies 30% of the space in the building.
11
The Mechanics of Allocation
Allocation is a basic technique of activity based costing (ABC) Becoming an expert is required but easy Allocation mechanics excel spreadsheet makes it even easier allocation based on cost driver Show Slide #11: Calculate driver rate and proportion 1. Learning Step/Activity #1 Calculate driver rate and proportion Method of Instruction: DSL (large or small group discussion) Facilitator to Student Ratio: Time of Instruction: 2.0 (Total) Media: Power Point Presentation, Printed Reference Materials Facilitator’s Note: The following section focuses on the mechanics of allocation. Allocation is a basic technique of activity based costing (ABC) Becoming an expert is required but easy It is important to understand Allocation --it is the foundation of managerial costing. Fortunately it is easy to understand. This course provides a tool “Allocation Mechanics Spreadsheet” which illustrates the process very clearly. Let’s look at the basic algebraic equation.
12
Two Allocation Methods
Rate Method: Uses a computed rate per driver unit Proportion Method: Computes a proportional share of the total cost based on driver usage Both Methods Yield same results Represent the same underlying algebra Show Slide #12: Calculate driver rate and proportion (Cont.) Facilitator Note: There are two methods of allocation: the rate method and the proportion method. The Rate Method Uses a computed rate per driver unit. We will learn how to calculate the rate. The Proportion Method Computes a proportional share of the total cost based on driver usage. We’ll learn how to calculate the proportion and how to use it to assign cost to cost objects. Note that both methods yield the same results, and represent two views of looking at the same equation
13
Reconciling the Two Methods
Rate Method Total Cost Pool Total Number of Driver Units * Number of Driver Units Used Equals Proportion Method Number of Driver Units Used Total Number of Driver Units * Total Cost Pool Show Slide #13: Calculate driver rate and proportion (Cont.) Facilitator Note: Rate Method: Under the rate method, the first step is to compute a rate per driver unit: total cost pool ÷ total number of driver units The rate is represented by the orange-highlighted text. (If your driver is square feet, you will obtain a rate or dollar value per square foot) The second step is to compute the allocation for the cost object: multiply the rate x number of driver units used by the cost object Once we have calculated a rate per square foot, we multiply that times the number of square feet occupied by each of the building’s occupants, and that gives us total cost for each occupant. Reconciling the two: The equation at the bottom of the slide shows an all purpose formula for computing allocation. The two methods just break the equation down in different ways. In the all-purpose equation, the elements of the rate equation are highlighted in orange to correspond to the rate calculation at the top of the page. The number of driver units used by each cost object is highlighted in green in both versions of the calculation. Equals Number of Driver Units Used * Total Cost Pool Total Number of Driver Units
14
Reconciling the Two Methods
Rate Method Total Cost Pool Total Number of Driver Units * Number of Driver Units Used Equals Proportion Method Number of Driver Units Used Total Number of Driver Units * Total Cost Pool Show Slide #14: Calculate driver rate and proportion (Cont.) Facilitator Note: Proportion Method: In the proportion method, the first step is to Compute the proportion of driver usage: number of driver units used by cost object ÷ Total number of driver units This portion of the calculation is highlighted in red. This represents the percentage of the total cost driver units used by a particular cost object. (You will get a fraction, a decimal or a percentage) Once you have the proportion for each cost object you can proceed to step 2, Compute the allocation for the cost object: Multiply the Proportion x Total Cost Pool to yield the total cost allocated or assigned to the cost object Reconciling the two: The calculation at the bottom of the slide shows an all purpose formula for computing allocation. The red-highlighted text represents the proportion calculation. The two methods just break the equation down in different ways. Students should recognize that they will arrive at the same answer regardless of which method they use (although there may be some rounding error) and they should use the method that makes the most sense to them or best suits the situation at hand. Equals Number of Driver Units Used * Total Cost Pool Total Number of Driver Units
15
Split the Dinner Check Total $160.00 Carol Alice Thank You Bob Ted
Chez Paris Fillet and Lobster Chicken Kiev Top Sirloin Caesar Salad Coffee House Wine Champagne Ice Cream Chocolate Cheesecake Sampler Soup/Salad Aperitif Total $160.00 Carol Alice Show Slide #15: Calculate driver rate and proportion (Cont.) Facilitator Note: Example: Splitting the dinner check There are four people eating dinner together: Bob, Carol, Ted and Alice The check is $160. How should it be split? Notice a variety of entrees: one person had fillet and lobster, while another had only a Caesar salad. Thank You Bob Ted
16
Identifying Key Information
What is the cost pool? The dinner check of $160 What are the cost objects? Bob, Carol, Ted and Alice What is the cost driver? Number of persons (or eaters) Show Slide #16: Calculate driver rate and proportion (Cont.) Facilitator Note: It’s essential to identify the key pieces of information in any allocation problem. They are: Cost pool, cost object, and cost driver.
17
Identifying Key Information
What is the cost pool? What are the cost objects? Bob, Carol, Ted and Alice What is the cost driver? Number of persons (or eaters) The dinner check of $160 Bob, Carol, Ted and Alice Show Slide #17: Calculate driver rate and proportion (Cont.) Facilitator Note: What is the cost pool? The dinner check of $160 What are the cost objects? Bob, Carol, Ted and Alice ] What is the cost driver? Number of persons (or eaters) Number of persons (or eaters)
18
Identifying Key Information (Cont.)
What is the cost pool? The dinner check of $160 What are the cost objects? What is the cost driver? Number of persons (or eaters) Show Slide #18: Calculate driver rate and proportion (Cont.) Facilitator Note:
19
Identifying Key Information (Cont.)
What is the cost pool? The dinner check of $160 What are the cost objects? Bob, Carol, Ted and Alice What is the cost driver? Show Slide #19: Calculate driver rate and proportion (Cont.) Facilitator Note: What is the cost driver? Number of persons (or eaters)
20
Allocation Mechanics .xls
Show Slide #20: Calculate driver rate and proportion (Cont.) Facilitator Note: This slide illustrates the use of the Allocation Mechanics Spreadsheet. The first page of the Excel workbook has white spaces for data entry. Enter the data as illustrated here. Cost Pool = dinner check Total Cost =$ 160 Cost Objects = Bob, Carol, Ted and Alice Cost Driver = eaters
21
Allocation by Rate Method
First, calculate the driver rate: Total cost pool Total driver units Cost pool = $160 Total driver units = 4 eaters Rate = $40/eater Cost pool = $160 Total driver units = 4 eaters Show Slide #21: Calculate driver rate and proportion (Cont.) Facilitator Note: First, calculate the driver rate. The formula for driver rate is: Total cost pool Total driver units Rate = $40/eater
22
Allocation by Rate Method (Cont.)
Second, multiply by driver units used by each cost object: Bob = 1 eater * $40/eater = $40 Carol = 1 eater * $40/eater = $40 Ted = 1 eater * $40/eater = $40 Alice = 1 eater * $40/eater = $40 What if Bob and Carol are a couple and Bob is paying for them both? Show Slide #22: Calculate driver rate and proportion (Cont.) Facilitator Note: Second, multiply by driver units used by each cost object: How many driver units used by each? If each is paying for him/herself, then each represents one driver unit (eater)
23
Allocation by Rate Method (Cont.)
Second, multiply by driver units used by each cost object: Bob = 1 eater * $40/eater = $40 Carol = 1 eater * $40/eater = $40 Ted = 1 eater * $40/eater = $40 Alice = 1 eater * $40/eater = $40 What if Bob and Carol are a couple and Bob is paying for them both? Show Slide #23: Calculate driver rate and proportion (Cont.) Facilitator Note: Bob = 1 eater * $40/eater = $40 Carol = 1 eater * $40/eater = $40 Ted = 1 eater * $40/eater = $40 Alice = 1 eater * $40/eater = $40 Notice that the total is $160. That is, the entire dinner check has been allocated.
24
Allocation by Rate Method (Cont.)
Second, multiply by driver units used by each cost object: Bob = 1 eater * $40/eater = $40 Carol = 1 eater * $40/eater = $40 Ted = 1 eater * $40/eater = $40 Alice = 1 eater * $40/eater = $40 What if Bob and Carol are a couple and Bob is paying for them both? Show Slide #24: Calculate driver rate and proportion (Cont.) Facilitator Note: What if Bob and Carol are a couple and Bob is paying for them both? Bob = 2 eater * $40/eater = $80 Carol = 0 eater * $40/eater = $0 Ted = 1 eater * $40/eater = $40 Alice = 1 eater * $40/eater = $40 The distribution would change but the total allocated is still equal to $160.
25
Allocation by Rate Method (Cont.)
Show Slide #25: Calculate driver rate and proportion (Cont.) Facilitator Note: This slide shows how the spreadsheet calculates the allocation: Total cost ÷ total number of eaters gives a rate of $40 per eater. Each person, or cost object, represents one eater. 1 x $40 = $40 Note that this allocation is the same as the allocation made by the proportion method. Note that the whole $160 has been allocated.
26
Allocation by Proportion Method
First, calculate each cost object’s proportion: Driver units used Total driver units Bob = 1 eater/4 eaters = 25% Carol = 1 eater/4 eaters = 25% Ted = 1 eater/4 eaters = 25% Alice = 1 eater/4 eaters = 25% Show Slide #26: Calculate driver rate and proportion (Cont.) Facilitator Note: First, calculate each cost object’s proportion: Driver units used Total driver units
27
Allocation by Proportion Method (Cont.)
First, calculate each cost object’s proportion: Driver units used Total driver units Bob = 1 eater/4 eaters = 25% Carol = 1 eater/4 eaters = 25% Ted = 1 eater/4 eaters = 25% Alice = 1 eater/4 eaters = 25% Show Slide #27: Calculate driver rate and proportion (Cont.) Facilitator Note: Each cost object’s proportion is: Bob = 1 eater/4 eaters = 25% Carol = 1 eater/4 eaters = 25% Ted = 1 eater/4 eaters = 25% Alice = 1 eater/4 eaters = 25% Notice that the total of all proportions is equal to 100%
28
Allocation by Proportion Method (Cont.)
Second, multiply each cost object’s proportion by total cost pool Bob = 25% * $160 = $40 Carol = 25% * $160 = $40 Ted = 25% * $160 = $40 Alice = 25% * $160 = $40 What if Bob and Carol are a couple and Bob is paying for them both? Show Slide #28: Calculate driver rate and proportion (Cont.) Facilitator Note: Second, multiply each cost object’s proportion by total cost pool
29
Allocation by Proportion Method (Cont.)
Second, multiply each cost object’s proportion by total cost pool Bob = 25% * $160 = $40 Carol = 25% * $160 = $40 Ted = 25% * $160 = $40 Alice = 25% * $160 = $40 What if Bob and Carol are a couple and Bob is paying for them both? Show Slide #29: Calculate driver rate and proportion (Cont.) Facilitator Note: Bob = 25% * $160 = $40 Carol = 25% * $160 = $40 Ted = 25% * $160 = $40 Alice = 25% * $160 = $40 Notice again that the sum of all cost objects’ allocations is equal to $160.
30
Allocation by Proportion Method (Cont.)
Second, multiply each cost object’s proportion by total cost pool Bob = 25% * $160 = $40 Carol = 25% * $160 = $40 Ted = 25% * $160 = $40 Alice = 25% * $160 = $40 What if Bob and Carol are a couple and Bob is paying for them both? Show Slide #30: Calculate driver rate and proportion (Cont.) Facilitator Note: What if Bob and Carol are a couple and Bob is paying for them both? Bob’s proportion is 2/4 = 50% 50% * $160 = $80 Bob = 50% * $160 = $80 Carol = 0% * $160 = $0 Ted = 25% * $160 = $40 Alice = 25% * $160 = $40 Notice again that all percentages add up to 100% and the total allocated is $160.
31
Allocation by Proportion
Show Slide #31: Calculate driver rate and proportion (Cont.) Facilitator Note: This slide shows the output from the proportion method, as computed by the Allocation Mechanics Spreadsheet. The first step shows that each diner represents 1/4 or 25% of the driver usage. This proportion is multiplied times the total cost of $160, giving each eater an allocation of $40 Note that the whole $160 is allocated.
32
The Results Show Slide #32: Calculate driver rate and proportion (Cont.) Facilitator Note: Here are the results of the allocation based on eaters.
33
LSA #1 Check on Learning Q1. What is the rate per hour when the cost pool totals $30,000 and the total hours are 500? A1. $30,000/500 hours = $60/hour Q2. One of the cost objects uses 50 hours or resources from the cost pool described above. What is its proportion? A2. 50 hours/500 hours = 10% Show Slide #33: LSA #1 Check on Learning Facilitator Note: Ask the following questions. Facilitate the answers given. Q. What is the rate per hour when the cost pool totals $30,000 and the total hours are 500? A. $30,000/500 hours = $60/hour Q. One of the cost objects uses 50 hours or resources from the cost pool described above. What is its proportion? A. 50 hours/500 hours = 10%
34
LSA #1 Summary During this lesson, we discussed various managerial costing definitions and terminology, as well as rate and proportion allocation methods. Show Slide #34: LSA #1 Summary Facilitator Note: Restate the Summary: During this lesson, we discussed various managerial costing definitions and terminology, as well as rate and proportion allocation methods.
35
Cross Subsidization Consumption Cost allocation
Is This Fair? Show Slide #35: Explain how poor cost information encourages undesired behaviors 2. Learning Step/Activity #2 Explain how poor cost information encourages undesired behaviors Method of Instruction: DSL (large or small group discussion) Facilitator to Student Ratio: Time of Instruction: 2.0 (Total) Media: Power Point Presentation, Printed Reference Materials Facilitator’s Note: This slide compares the dinner check allocation with actual consumption. The columns on the left show actual consumption, while the columns on the right show the allocation. This is known as the “Peanut Butter Effect”. The “lumps” in the actual consumption have been “smoothed over” by averaging. Almost everyone has been in a situation like this. There are varying levels of consumption (As we noted earlier, one person ordered a Caesar Salad, while another ordered Fillet and Lobster.) Then, when the check comes, Usually it is the person who ordered the Fillet and Lobster that wants to split the check in this manner. Consumption Cost allocation Consumption Cost allocation
36
Incremental Effects What Happens if Bob Spends $10 More?
90 80 70 60 Original 50 40 Incremental Show Slide #36: Explain how poor cost information encourages undesired behaviors (Cont.) Facilitator Note: Say Bob was the high level consumer. Bob will only pay $40 for his consumption of $60. If Bob consumes $10 more (the total bill goes to $170), how much more will he pay? He will only pay $42.50 or an incremental change of $ This is equal to 25¢ on the dollar. Economic theory tells us that as the cost of goods drops, the demand increases, and the demand for free goods is infinite. This may not be free goods, but it is pretty close. When the cost of goods is underreported, goods are over-consumed. Change 30 20 10 Bob Consumes Bob Pays
37
Incremental Effects What Happens if Bob Spends $10 Less?
80 70 60 Incremental Savings 50 40 Decreased Amount 30 Show Slide #37: Explain how poor cost information encourages undesired behaviors (Cont.) Facilitator Note: Similarly, if Bob decreases his consumption by $10 (total bill goes to $150) he will only save $2.50. This illustrates one of the key problems when free goods are created: There is every incentive to consume more and little or no incentive to consume less. 20 10 Bob Consumes Bob Pays
38
Allocation: a Zero-Sum Game
The Total is Constant Changing Allocation Basis Simply Redistributes Cost Increased Allocation for One Cost Object Decreases the Allocation for Other Cost Objects Sometimes Called “Balloon Squeezing” or “Peanut Butter Effect” Show Slide #38: Explain how poor cost information encourages undesired behaviors (Cont.) Facilitator Note: A zero sum game means that the total cost pool remains the same. Using a different cost driver or allocation basis simply redistributes the same costs in different proportion. If the allocation increases for one cost object, it will decrease for another, and vice versa. This is also known as “squeezing the balloon” (picture a balloon…you can push the air around to different parts of the balloon, but the total amount of air remains the same).
39
Measurement Effects Motivation
Managerial Costing Inevitably Impacts Behavior Design of Managerial Costing Systems Must Recognize and Anticipate This Effect Consider in this Example What Incentives Exist to Spend More? What Incentives Exist to Spend Less? What Would You Do if You Went to Dinner with Them Tonight? Show Slide #39: Explain how poor cost information encourages undesired behaviors (Cont.) Facilitator Note: It is an inescapable fact that measurement impacts behavior. People are generally motivated to act in their own self interest, and the cost system must recognize and anticipate this.
40
Conclusion Allocation Based on Number of Eaters Failed to Reflect Resource Consumption Results: Unfair Cross-Subsidizations The Creation of Almost Free Incremental Goods Dysfunctional Behavioral Motivation Detailed Record Keeping May be Best in This Problem --i.e. Separate Checks Show Slide #40: Conclusion Facilitator Note: This problem, while illustrating the mechanics of allocation, does not reflect true consumption because the cost driver “number of eaters” does not reflect consumption.
41
Conduct Practical Exercises
Show Slide #41: Conduct Practical Exercise Facilitator Note: Have students complete PE AJBIC106.1 and conduct Check on Learning. When satisfied, have students move on AJBIC106.2. Address any questions or areas of concern until students can successfully complete the exercise.
42
TLO Summary Action: Allocate Single Cost Pool to Users
Condition: You are training to become an ACE with access to ICAM course handouts, readings, spreadsheet tools, and awareness of Operational Environment (OE) variables and actors Standard: With at least 80% accuracy: Explain how poor cost information encourages undesired behaviors Calculate driver rate Calculate proportion Show Slide #42: TLO Summary Action: Allocate Single Cost Pool to Users Conditions: You are training to become an ACE with access to ICAM course handouts, readings, spreadsheet tools, and awareness of Operational Environment (OE) variables and actors Standard: With at least 80% accuracy: Explain how poor cost information encourages undesired behaviors, calculate driver rate, calculate proportion rates “Or” Facilitator's at this time, have one learner from each group to explain the most important take away to them from this lesson. Facilitate a discussion on each answer.
Similar presentations
© 2025 SlidePlayer.com. Inc.
All rights reserved.