1. MEAT OPERATIONS MICHELLE FROST
INTRODUCE YOUR SELF

2. Overview Sales DeCA Form 10-21 Better Cutting Practices
Common I.G. Findings
Growing Sales
Sushi
THESE ARE THE TOPICS WE WILL REVIEW TODAY.

3. FY07 YTD Meat Sales and % Change Region
Difference
% Change
CONUS
$67,239,634
($1,545,749)
-2.25%
OCONUS
$36,521,754
($2,535,172)
-6.49%
TOTAL
$103,761,388
($4,080,921)
-3.78%
OCONUS total includes Zones 12 and 13
(Apr 07 Final)

4. FY07 YTD Meat Dept and % Change Zone 06
Commissary
FY07 YTD
Difference
% Change
Corpus Christi NAS
$691,918
$22,304
3.33%
Dyess AFB
$433,376
($15,146)
-3.38%
Ft Hood I
$2,213,621
$79,405
3.72%
Ft Hood II
$1,125,738
$10,383
0.93%
Ft Sam Houston
$2,218,908
($263,953)
-10.63%
Goodfellow AFB
$373,475
($44,889)
-10.73%
(Apr 07 Final)

5. FY07 YTD Meat Dept and % Change Zone 06
Commissary
FY07 YTD
Difference
% Change
Kingsville NAS
$122,352
$3,919
3.31%
Lackland AFB
$2,152,495
($143,326)
-6.24%
Laughlin AFB
$212,185
($527)
-0.25%
Randolph AFB
$2,098,974
$289,668
16.01%
TOTAL
$11,643,041
($62,161)
-0.53%
(Apr 07 Final)

6. FY07 YTD Meat Dept and % Change Zone 08
Commissary
FY07 YTD
Difference
% Change
Altus AFB
$378,402
($13,025)
-3.33%
Cannon AFB
$351,908
($35,725)
-9.22%
Ft Bliss
$2,266,597
($106,110)
-4.47%
Ft Sill
$1,546,028
$192,110
14.19%
Holloman AFB
$652,273
($29,716)
-4.36%
Kirtland AFB
$1,742,997
($92,002)
-5.01%
(Apr 07 Final)

7. FY07 YTD Meat Dept and % Change Zone 08
Commissary
FY07 YTD
Difference
% Change
McConnell AFB
$925,978
$9,463
1.03%
Sheppard AFB
$639,186
($75,078)
-10.51%
Tinker AFB
$1,765,631
($54,568)
-3.00%
Vance AFB
$250,136
($6,941)
-2.70%
White Sands
$178,333
($4,778)
-2.61%
TOTAL
$10,697,470
($216,369)
-1.98%
(Apr 07 Final)

8. FY07 YTD Meat Dept and % Change Zone 09
Commissary
FY07 YTD
Difference
% Change
Buckley AFB
$1,469,890
($80,690)
-5.20%
Ellsworth AFB
$501,591
$9,272
1.88%
F.E. Warren AFB
$659,716
($19,214)
-2.83%
Ft Carson
$2,006,396
($88,611)
-4.23%
Ft Leavenworth
$1,161,076
$2,844
0.25%
Ft Riley
$1,213,471
($38,320)
-3.06%
(Apr 07 Final)

9. FY07 YTD Meat Dept and % Change Zone 09
Commissary
FY07 YTD
Difference
% Change
Grand Forks AFB
$323,614
($42,050)
-11.50%
Minot AFB
$408,678
($49,997)
-10.90%
Offutt AFB
$1,279,502
($30,690)
-2.34%
Peterson AFB
$1,877,656
$43,002
2.34%
USAF Academy
$1,084,611
($21,600)
-1.95%
TOTAL
$11,986,201
($316,055)
-2.57%
(Apr 07 Final)

10. DeCA Form 10-21 You Can not Claim Compensation without it.
Get a control number from the vendor
Describe in detail the problem
Include Pictures when possible
Proper completions of DeCA From 1021 is essential for accountability, and quality assurance.
ACCOUNTABILITY-Is the product received according to contract specification. If not call and request a compensation from the vendor. Forward this form to the Region meat specialist and Fort lee contracting. Obtain a vendor control number from the supplier for tracking purposes.
QUALITY- Quality of product and packaging to included crushed case, and blown package should be photographed and forwarded.
Report any incident which not conforming to contract specification.

11. DeCA Form 10-21 Submit within 24 hours and include: Fax copies to
Date and Time of Event
Amount of Compensation
Fax copies to
HQ’s – (804) (DSN 687)
Region –Reeves Menhennett at DSN
DECA Form 10.21:
Try if at all possible to submit your DECA Form Non Conformance Report within 24 hour of delivery. This is particularly important if is a transportation issue. Transportation is normally provided by a sub-contractor, and if the prime-vendor is to recoup losses from the delivery company timely submission is very important.
If product is non conforming Non Conformance Report must be submitted, to Sheila Norfus, Mo Estrada, Lonnie Drumin (Beef)-James Shults (Pork)-Judge Mays (Name brand) and RTC contract holder.
The contractor, Resale Contracting Division, and Region Meat Specialist must be notified of the amount of compensation you requested. Along with the contractor control number.
Non Conformance Report must be have complete contractor identification, contractor POC, and clear discrepancies remarks.
“If you find FOUR cases damaged on a pallet, claim only for the four cases not the whole pallet. Also claim only for the product which is damaged.
CONTRACT: Go to Commissaries. COM, (click on) Business with DeCA, (Click on) Resale/Grocery Products and services.
No changes are authorized at the store or Region level.

12. DeCA Form 10-21 Common Submission Errors Incomplete information
No Call Number
No Contract Number
Details missing
Not sent in within 24 hrs
Not submitted at all
DECA Form 10.21:
Try if at all possible to submit your DECA Form Non Conformance Report within 24 hour of delivery. This is particularly important if is a transportation issue. Transportation is normally provided by a sub-contractor, and if the prime-vendor is to recoup losses from the delivery company timely submission is very important.
If product is non conforming Non Conformance Report must be submitted, to Sheila Norfus, Mo Estrada, Lonnie Drumin (Beef)-James Shults (Pork)-Judge Mays (Name brand) and RTC contract holder.
The contractor, Resale Contracting Division, and Region Meat Specialist must be notified of the amount of compensation you requested. Along with the contractor control number.
Non Conformance Report must be have complete contractor identification, contractor POC, and clear discrepancies remarks.
“If you find FOUR cases damaged on a pallet, claim only for the four cases not the whole pallet. Also claim only for the product which is damaged.
CONTRACT: Go to Commissaries. COM, (click on) Business with DeCA, (Click on) Resale/Grocery Products and services.
No changes are authorized at the store or Region level.

13. Better Cutting Practices
Cut What You Will Sell In One Day
How Much Frozen Markdown Is In Your Freezer?
Are The Same Cuts In Your Markdown Freezer Every Day?
Do You Need A Wavier?
Quarterly evaluation/walk through by Store Manager will identify 90% of all discrepancies.
Bi-monthly spot checks of two or three items will ensure compliance.
SUBJECT: Clarification Regarding DeCA Meat I.G. Checklist Item, 9-MAN-PS
This guidance will apply to all commissaries involved in the production and fat analysis testing of fresh ground meats and will remain in effect until rescinded, suspended or replaced by a DeCA directive.
The noted Meat I.G. Checklist item currently reads as follows;
9. MAN-PS Q - Is ground beef processed daily, and has a Fat Analysis Test been conducted on each variety processed from table trim and the findings recorded on DeCAF 40-8, Fat Analysis Record for Ground Beef, and were nonconforming products properly reduced in price for quick sale (except Europe)?
A Fat Analysis Test will be performed daily on each variety of ground beef processed. Nonconforming products will be appropriately reduced in price for quick sale. (DeCAD 40-3, paras 13-6, (C5) 14-1h and i)
Ground beef is not mandated to be processed daily. Every effort shall be made to provide the freshest ground beef products as possible and sold within their specified shelf-life parameters.
Fresh ground beef trimmings generated from table trim must be processed within the following time frames; Seven-day stores shall grind trimmings within 48 hours from processing; 5 and 6-day stores within 72 hours of processing.
Bulk Coarse Ground Beef shall be randomly tested weekly and documented on the DeCAF 40-8 on each ground beef item manufactured from the soul component of course ground beef. On the spot test and documentation shall be preformed at any time ground beef products manufactured from course ground beef appear to be non-conforming per the products stated lean to fat ratio.
Should there be no grind requirement on a particular day, then annotate the DeCAF 40-8 with the acronym “DNP” to be interrupted as, “Did Not Process”.
“DeCA wide price” 81% ground beef program
81% Ground Beef Provide a quality product for a everyday low price of $1.29. The some areas Prices have changed to make this percentage affordable for less, but normally this percentage is priced to the point that the cost makes our lower rank customers settle for the 75% lean purely for monetary reasons. In some stores the 81% ground beef was selling at over three dollars per pound. Some stores use course grind other are still required to use sub-primals.

14. Frozen Meats (Flash) Placing orders How much back stock Stock Rotation
Proper Slacking out
Correct sell by date
Quarterly evaluation/walk through by Store Manager will identify 90% of all discrepancies.
Bi-monthly spot checks of two or three items will ensure compliance.
SUBJECT: Clarification Regarding DeCA Meat I.G. Checklist Item, 9-MAN-PS
This guidance will apply to all commissaries involved in the production and fat analysis testing of fresh ground meats and will remain in effect until rescinded, suspended or replaced by a DeCA directive.
The noted Meat I.G. Checklist item currently reads as follows;
9. MAN-PS Q - Is ground beef processed daily, and has a Fat Analysis Test been conducted on each variety processed from table trim and the findings recorded on DeCAF 40-8, Fat Analysis Record for Ground Beef, and were nonconforming products properly reduced in price for quick sale (except Europe)?
A Fat Analysis Test will be performed daily on each variety of ground beef processed. Nonconforming products will be appropriately reduced in price for quick sale. (DeCAD 40-3, paras 13-6, (C5) 14-1h and i)
Ground beef is not mandated to be processed daily. Every effort shall be made to provide the freshest ground beef products as possible and sold within their specified shelf-life parameters.
Fresh ground beef trimmings generated from table trim must be processed within the following time frames; Seven-day stores shall grind trimmings within 48 hours from processing; 5 and 6-day stores within 72 hours of processing.
Bulk Coarse Ground Beef shall be randomly tested weekly and documented on the DeCAF 40-8 on each ground beef item manufactured from the soul component of course ground beef. On the spot test and documentation shall be preformed at any time ground beef products manufactured from course ground beef appear to be non-conforming per the products stated lean to fat ratio.
Should there be no grind requirement on a particular day, then annotate the DeCAF 40-8 with the acronym “DNP” to be interrupted as, “Did Not Process”.
“DeCA wide price” 81% ground beef program
81% Ground Beef Provide a quality product for a everyday low price of $1.29. The some areas Prices have changed to make this percentage affordable for less, but normally this percentage is priced to the point that the cost makes our lower rank customers settle for the 75% lean purely for monetary reasons. In some stores the 81% ground beef was selling at over three dollars per pound. Some stores use course grind other are still required to use sub-primals.

15. Common I. G. Findings Never Out Of Items
Wavier Requested
Ground Beef Fat Test Requirements
Outdated Deli Items being sold
Weekly Self Inspection Report
Quarterly evaluation/walk through by Store Manager will identify 90% of all discrepancies.
Bi-monthly spot checks of two or three items will ensure compliance.
SUBJECT: Clarification Regarding DeCA Meat I.G. Checklist Item, 9-MAN-PS
This guidance will apply to all commissaries involved in the production and fat analysis testing of fresh ground meats and will remain in effect until rescinded, suspended or replaced by a DeCA directive.
The noted Meat I.G. Checklist item currently reads as follows;
9. MAN-PS Q - Is ground beef processed daily, and has a Fat Analysis Test been conducted on each variety processed from table trim and the findings recorded on DeCAF 40-8, Fat Analysis Record for Ground Beef, and were nonconforming products properly reduced in price for quick sale (except Europe)?
A Fat Analysis Test will be performed daily on each variety of ground beef processed. Nonconforming products will be appropriately reduced in price for quick sale. (DeCAD 40-3, paras 13-6, (C5) 14-1h and i)
Ground beef is not mandated to be processed daily. Every effort shall be made to provide the freshest ground beef products as possible and sold within their specified shelf-life parameters.
Fresh ground beef trimmings generated from table trim must be processed within the following time frames; Seven-day stores shall grind trimmings within 48 hours from processing; 5 and 6-day stores within 72 hours of processing.
Bulk Coarse Ground Beef shall be randomly tested weekly and documented on the DeCAF 40-8 on each ground beef item manufactured from the soul component of course ground beef. On the spot test and documentation shall be preformed at any time ground beef products manufactured from course ground beef appear to be non-conforming per the products stated lean to fat ratio.
Should there be no grind requirement on a particular day, then annotate the DeCAF 40-8 with the acronym “DNP” to be interrupted as, “Did Not Process”.
“DeCA wide price” 81% ground beef program
81% Ground Beef Provide a quality product for a everyday low price of $1.29. The some areas Prices have changed to make this percentage affordable for less, but normally this percentage is priced to the point that the cost makes our lower rank customers settle for the 75% lean purely for monetary reasons. In some stores the 81% ground beef was selling at over three dollars per pound. Some stores use course grind other are still required to use sub-primals.

16. Growing Sales Pay Day Promotions Advertise
Meat Managers/Work Leaders Spend at least One To Two hours each day talking to your customers in front of the meat case. Listen
Limit the time you spend in the mangers office. At least one hour a day accomplishing billing, ordering, and other administrative duties.
Complete computer work (billing, ’s, ) Daily.

17. Questions?
OPEN