1. Dr Charalambos Vrasidas pambos@cardet.org
Project Management Methodology The case of EntrInnO: “Online Game for Entrepreneurship & Innovation”
Dr Maria Solomou
Dr Charalambos Vrasidas
12 September 2018
Cleopatra Hotel

3. Competitive Programmes
CARDET
Competitive Programmes
EU & International Funding
Proposal Writing
Project Design and Management
Research & Evaluation
Quality Assurance
Networking
Education
Instructional Design
Curriculum Development
Vocational Training
Educational Technology
Online Education
Lifelong Learning
Literacies
Social Justice
Sustainable Development
Civic Participation
Democratization
Awareness Raising
Entrepreneurship
Foresight and Innovation
Strategic Planning and Visioning
Organizational Assessment
Capacity Building
Start-Ups
Το CARDET είναι ένας ανεξάρτητος, μη κυβερνητικός οργανισμός που ασχολείται με την έρευνα και την ανάπτυξη, έχοντας εταίρους σε όλο τον κόσμο.
Inspire innovation, and to promote education, research, and development through evidence-based practices, cutting-edge research, and empowered people.
Inspire innovation, and to promote education, research, and development through evidence-based practices, cutting-edge research, and empowered people.

4. Contents About the project Project implementation
Role of the coordinator
Communication plan
Method of operation
Deliverables and timing
Reporting
Quality assurance and indicators

5. About the project Sept 2015 (M1) May 2017 (M21) Oct 2017 (M26)
Title: Online Game for Entrepreneurship and Innovation (EntrInnO) Program: Erasmus + Key Action: Cooperation for innovation and the exchange of good practices - Strategic Partnerships for adult education National Agency: Foundation for the Management of European Lifelong Learning Programmes Cyprus Lead Partner: Centre for the Advancement of Research and Development in Educational Technology – CARDET (CY)

6. About the project – Objectives
Provide an innovative ICT-based educational practice that will motivate young adults to commit to active learning
Develop an online game designed to equip young adult learners with skills
Validate gaming as a novel form of non-formal learning practice
Strengthen cooperation & exchange of information and good practices between different areas of Europe
Support the development of EU as a knowledge- based society

7. Project implementation
Partners’ Code of Conduct
Cooperation
Transparency
Commitment
Confidentiality
Respect to the target groups, stakeholders and partners
Code of Conduct
Contractual Obligations
Data Protection and Copyrights

8. Role of the coordinator
Monitors that the project is implemented in accordance with the Agreement
Intermediary for all communications with the NA
Immediate, fast and frequent communication with the agency.
Makes arrangements for providing all financial guarantees required under the Agreement
Regulates Contractual and Legal Issues
Copyrights
Establishes the requests for payment
Ensures that all appropriate payments are made to the other beneficiaries without any delay
Responsible for providing all the necessary documents in the event of checks

9. Communication plan
Partners assign roles to their staff members and are responsible to inform them about any changes.
Setting up an online space – Google Drive in the case of EntrInnO
All project documents must have the project logo and the respective EU logo and disclaimer. Guidelines should be included in the project’s dissemination plan and were in accordance with the regulations on the EC website.

10. Communication plan A partnership email account can be created.
E.g.
Rules to be established in terms of the use of the common .
E.g. confidential information only to the lead partner
Project preface at the title of each .
E.g. EntrInnO Agenda for upcoming partner meeting

11. Communication plan Communication Type Objective of Communication
Medium
Frequency
Audience
Deliverable
Kickoff Meeting
Introduce the project team and the project. Review project objectives and management approach.
Face to Face
Once
Project Team
Stakeholders
Agenda
Minutes
Project Team Meetings
Review status of the project with the team
3 Project Meetings
Bi -Monthly Project Status Meetings
status of the project
Conference Call
Bi - Monthly
Day-to-Day Progress
Overall project Implementation s
N/A
Communication Records

12. Method of operation
For each deliverable, guidelines are sent ahead of time and agreed upon by all partners.
All deliverables are produced using specific templates and include the relevant logos.
A deadline reminder must be sent to partners at least 7 days in advance (or as agreed).
Any deadline that leads up to completing a deliverable should be met on time.
If a partner misses a specific deadline, they have the responsibility to inform the consortium.

13. Method of operation
Documents Coding Rule (to be agreed within the consortium): Project acronym_topic _version _ name initials Example: EntrInno_IO1 _NeedsReport_v1_MS

14. Reporting Requirements and Evidence:
Method of operation
Documentation
Agreement of documents to be collected by each event
Templates sent to partners ahead of time
Reporting Requirements and Evidence:
Agenda
Invitations
Attendance list (name, , institution, signature)
Presentation(s)
Certificate of attendance
Pictures

15. Deliverables and timing
Project Management Guidelines and Project Plan (M2-4)
Internal Progress and Financial Reports (Every six months)
Memorandum of Understanding and Code of Conduct – Partnership Agreements (M2)
Impact Monitoring Tools (M4)

16. Reporting Every 6 Months E.g.: Partners provide:
1st February 2016
Interim – May 2016 (10 Months)
3rd February 2017
Final – August 2017
Partners provide:
Narrative reporting table
Copies of final deliverables
Dissemination activities form update

17. Quality assurance and indicators
Complete all deliverables within agreed timeframe and budget.
Meet the quality standards set for each deliverable.
Meet the expectations of the stakeholders and the needs of the target groups.
Add value to the work of the partners and the stakeholders.
Sustainability

18. Challenges and things that worked well
Understanding the nature of the Intellectual Outputs
Some partners that take up specific roles in the IOs might not deliver as expected (need for Plan B).
Coordinate with partners and deadlines so that the outputs are completed in time
Time management for all IOs and multiplier events
Communication among partners
Final deliverables were of high quality

19. Thank you! Questions?