1. INTRODUCTION OF “TREASURY SYSTEM” IN PLACE OF “LOC SYSTEM” IN RESPECT OF WORKS AND FOREST EXPENDITURE W.E.F

2. ABOLITION OF LOC SYSTEM W.E.F 01-04-2015
A) LOC SYSTEM OF DRAWAL OF FUND IN RESPECT OF WORKS AND FOREST RELATED EXPENDITURE ABOLISHED W.E.F
B) THERE WILL BE ONLY ONE SYSTEM OF DRAWAL OF FUND FROM GOVT EXCHEQUER i.e. THROUGH “TREASURY SYSTEM” IN RESPECT OF ALL DEPARTMENTS

3. PROCEDURE FOLLOWED BY WORKS DIVISIONS PRIOR TO 01-04-2015
A) SALARY BILLS AND OFFICE RELATED BILLS---
THROUGH TREASURY
B) WORKS RELATED EXPENDITURE–THROUGH LOC

4. GOVT ORDERS ISSUED REGARDING NEW SYSTEM
1) G.O. NO 736-F(Y) DT
2) G.O. NO 2705-F(Y) DT
3) G.O. NO F(Y)DT
4) G.O. NO 3391-F(Y) DT

5. PROCEDURE TO BE FOLLOWED AFTER ABOLITION OF LOC SYSTEM
ALL TYPES OF BILLS TO BE DRAWN FROM TREASURY AGAINST ALLOTMENT OF FUND THROUGH e-BANTAN

6. DRAWAL OF WORKS BILL
A) BILL TO SUBMITTED TO TREASURY IN WBTR FORM NO-70
B) ONE BILL AGAINST ONE HEAD OF ACCOUNT
C) NO Sub-voucher TO BE ATTACHED WITH THE BILL.
D) Sub-vouchers WILL BE SUBMITTED TO AGWB BY THE DIVISIONAL OFFICE CONCERNED WITH DUPLICATE COPY OF THE BILL IN THE NEXT MONTH FOLLOWING THE MONTH OF DRAWAL MENTIONING TV NO AND DATE

7. DRAWAL OF WORKS BILL (CONTD)
E) CHALLANS IN TR-7 NEED TO BE ATTACHED WITH THE BILL FOR TRANSFER CREDIT OF THE RECOVERED TAX IN THE APPROPRIATE RECEIPT HEAD.
SEPARATE CHALLAN TO BE SUBMITTED FOR EACH TYPE OF RECEIPT VIZ INCOME TAX, P.TAX,SECURITY DEPOSIT, LABOUR CESS ETC
WHERE SEPARATE CHALLAN HAS BEEN PRESCRIBED UNDER ANY STATE ACT FOR ANY TAX REVENUE THAT SHOULD BE USED FOR TRANSFER CREDIT

8. WORKS BILL(CONTD) BILL FOR PAYMENT OF MOBILISATION /OTHER ADVANCE
BILL FOR PURCHASE OF MATERIAL AND CONTINGENCY CHARGE
MAY ALSO BE DRAWN IN TR FORM NO 70

9. WORKS BILL(CONTD) BUT SEPARATE BILL TO BE DRAWN IN TR FORM NO 70 FOR –
A) MOBILISATION /OTHER ADVANCE
B) WORK BILL FOR PAYMENT TO CONTRACTOR
C) PURCHASE OF MATERIAL/CONTINGENCY CHARGE

10. DRAWAL OF WORKS BILL (CONTD)
INTER DEPARTMENTAL WORKS
A) FUND TO BE PROVIDED BY THE REQUISITIONING
NON-WORKS DEPT TO THECONCERNED
CHIEF ENGINEER OF THE WORKS DEPT THROUGH
e- Bantan
B) CHIEF ENGINEER WILL ACCORD TECHNICAL AS
WELL AS FINANCIAL SANCTION AND PLACE
FUND TO THE CONCERNED EXECUTIVE
ENGINEER THROUGH e- Bantan
C) EXECUTIVE ENGINEER WILL DRAW FUND FROM TREASURY IN TR FORM NO 70 FOLLOWING SAME PROCEDURE AS DISCUSSED

11. DEPOSIT WORKS
WORKS DONE BY ENGINEERING DEPT IN RESPECT OF ANY AUTONOMOUS BODY/ORGANISATION AGAINST DEPOSIT OF FUND BY THE SAID AUTONOMOUS BODY/ ORGANISATION
IS CALLED DEPOSIT WORK

12. DEPOSIT WORKS
AMOUNT RECD BY CONCERNED EXECUTIVE ENGINEER FOR DEPOSIT WORK IS TO BE DEPOSITED IN THE DEPOSIT ACCOUNT TO BE OPENED AT THE PAO/TREASURY

13. DEPOSIT ACCOUNT
DEPOSITS ACCOUNTS TO BE OPENED IN PAO/TREASURY IN FAVOUR OF EXECUTIVE ENGINEER OF CONCERNED DIVISION:-
A) DEPOSIT WORKS:
B) SECURITY DEPOSIT

14. HEAD OF ACCOUNT [G.O. NO 3292-F(Y) DT 24-04-2015]
A) WORKS DEPOSIT— FOR WORKS DEPT.
FOREST DEPOSIT--- FOR FOREST DEPARTMENT
B) WORKS SECURITY DEPOSIT– FOR WORKS DEPARTMENT
FOREST SECURITY DEPOSIT--- FOR FOREST DEPARTMENT

15. DEPOSIT ACCOUNT(CONTD)
DEPOSIT WORKS
A) DEPOSIT WORK BALANCE FUND AS ON –
I) CONCERNED ADMINISTRATIVE DEPT WILL VERIFY THE BALANCE AND ISSUE G.O. AS PER PROCE DURE LAID DOWN IN F.D.MEMO NO 3292-F(Y) DT
II) ADVISE THE PAO/TO TO INSERT THE AMOUNT IN THE DEPOSIT ACCOUNT AS OPENING BALANCE
B) FUNDS PROVIDED AFTER FOR EXECUTION OF DEPOSIT WORKS BY DIFFERENT AUTONOMOUS ORGANISATION SHALL BE DEPOSITED TO THE CONCERNED DEPOSIT ACCOUNT TO BE MAINTAINED AT THE PAO/TREASURY.

16. DEPOSIT WORKS
PROJECT OR WORKWISE ACCOUNT FOR EACH DEPOSIT WORK WILL BE MAINTAINED BY THE CONCERNED DIVISIONAL OFFICER
PERIODICAL RECONCILIATION OF BALANCE WITH TREASURY FIGURE NEED TO BE DONE BY THE CONCERNED DIVISIONAL OFFICER

17. DEPOSIT ACCOUNT(CONTD)
SECURITY DEPOSIT
A) BALANCE OF SECURITY DEPOSIT AS ON –
I) CONCERNED ADMINISTRATIVE DEPT WILL VERIFY THE BALANCE AND ISSUE G.O. AS PER PROCE DURE LAID DOWN IN F.D.MEMO NO 3292-F(Y) DT
II) CONCERNED PAO/TO WILL INSERT THE AMOUNT IN THE DEPOSIT ACCOUNT AS OPENING BALANCE AS PER
SAID G.O.
B) EARNEST MONEY/SECURITY DEPOSIT FURNISHED AFTER SHALL BE DEPOSITED TO THE CONCERNED DEPOSIT ACCOUNT TO BE MAINTAINED AT THE PAO/TREASURY.

18. SECURITY DEPOSIT
CONTRACTORWISE EARNEST MONEY OR SECURITY DEPOSIT TO BE MAINTAINED BY THE RESPECTIVE WORKS/FOREST DIVISION

19. DRAWAL OF WORKS BILL FOR DEPOSIT WORKS
BILL FOR PAYMENT OF EXPENDITURE RELATING TO DEPOSIT WORKS TO BE SUMITTED TO PAO/TO BY THE CONCERNED EXECUTIVE ENGINEER
IN TR FORM NO 70B
[PARA 2(V) OF G.O. NO 3292-F(Y) DT ]
FOLLOWING SIMILAR PROCEDURE AS IS FOLLOWED IN CASE OF DRAWAL OF BILL IN TRFORM 70

20. REFUND OF SECURITY DEPOSIT
BILL TO BE SUBMITTED TO THE PAO/TO BY THE DIVISIONAL OFFICER CONCERNED IN TR FORM NO 70C
[ PARA 3 OF G.O. NO 3292-F(Y) DT ]

21. DRAWAL OF OTHER BILLS A) INSPECTION VEHICLE
I) NECESSARY ORDER REGARDING CONTINUANCE
OF HIRING OF EXISTING INSPECTION VEHICLES
IN RESPECT OF EACH DIVISION HAS ALREADY
BEEN ISSUED WITH THE CONCURRENCE OF
THE FINANCE DEPARTMENT.
II) BILL TO BE SUBMITTED IN TR FORM NO 26
III) THE EXPENDITURE WILL BE CHARGED UNDER ANY
WORK RELATED SCHEME HEAD HAVING DETAILED
HEAD 19- MAINTENANCE

22. DRAWAL OF OTHER BILLS (CONTD)
B) WORK CHARGED ESTABLISHMENT
I) BILL TO BE SUBMITTED IN TR FORM NO 26
II) THE EXPENDITURE IS CHARGABLE UNDER
RESPECTIVE SCHEME HEAD HAVING
DETAILED HEAD 02-WAGES,

23. DRAWAL OF OTHER BILLS (CONTD)
B) ELECTRICITY BILLS
I) BILL TO BE SUBMITTED IN TR FORM NO 26
II) EXPENDITURE TO BE CHARGED UNDER DETAILED HEAD ELECTRICITY
BUT THERE ARE SOME HEADS OF ACCOUNT
VIZ NP-30-PAYMENT OF ELECTRICITY CHARGES ASSOCIATED WITH MAINTENANCE OF BUILDINGS BY PWD-50 OTHER CHARGES
PAYMENTS OF ELECTRICITY BILLS OF DIFFERENT OFFICE BUILDINGS VIZ NEW SECTT, BANGA BHABAN ETC UNDER PWD ARE CHARGED AGAINST THIS TYPE OF HEADS OF ACCOUNT

24. PERMANENT ADVANCE
A) EACH DDO WILL HAVE PERMANENT ADVANCE OF RS 10000/-
B) TO BE RECOUPED BY SUBMITTING BILLS IN TR FORM NO 26 AS PER EXISTING PROCEDURE

25. ADVANCE DRAWAL OF FUND[PARA 17 OF G.O. NO 2705-F(Y) DT 30-03-15]
SL NO
SANCTIONING AUTHORITY
AMOUNT 1
EXECUTIVE ENGINEER
UPTO RS 5 LAKH 2
SUPERINTENDING ENGINEER
ABOVE RS 5 LAKH UPTO RS 8 LAKH 3
CHIEF ENGINEER
ABOVE RS 8 LAKH UPTO RS 10 LAKH 4
DEPARTMENTAL SECRETARY
ABOVE RS 10 LAKH UPTO RS 20 LAKH
N.B
ADVANCE DRAWAL IS PERMITTED FOR----
A)PROCUREMENT OF STORES AND MATERIALS
B) MISCELLANEOUS WORKS EXPENSES

26. ADVANCE DRAWAL OF FUND
A) THE AUTHORISED ADVANCE MAY BE DRAWN IN PHASES AS PER NECESSITY SUBJECT TO MAXIMUM LIMIT
B) TO BE DRAWN IN TR FORM NO 27
C) EACH ADVANCE TO BE ADJUSTED BY DDO SUBMITTING BILL IN TR FORM NO 28

27. RESOURCE DIVISION A) THERE IS ONE SUCH DIVISION IN THE WORKS
DEPARTMENT WHICH FUNCTION AS A
SUPPLYING DIVISION
B) WORKS DIVISIONS WILL SUB-ALLOT FUND TO
RESOURCE DIVISION THROUGH e-BANTAN
FOR BULK PROCUREMENT OF MATERIALS REQUIRED
FOR WORKS TO BE EXECUTED BY THE SAID WORK
DIVISION
C) RESOURCE DIVISION WILL PROCURE THE MATERIAL
WITHIN HIS DELEGATED POWER OR OBTAIN
SANTION FROM THE COMPETENT AUTHORITY

28. RESOURCE DIVISION(CONTD)
A) ON THE BASIS OF ALLOTMENT RECEIVED FROM WORKS DIVISION THE RESOURCE DIVISION WILL SUBMIT BILL IN TR FORM NO 43 TO THE CONCERNED PAO/TREASURY FOR TRANSFER CREDIT OF THE AMOUNT TO THE DEPOSIT ACCOUNT OF RESOURCE DIVISION MAINTAINED IN THE PAO/TREASURY
B) RESOURCE DIVISION WILL DRAW FUND FROM THE DEPOSIT ACCOUNT BY SUBMITTING BILL TO PAO/TREASURY IN—
I) TR FORM NO 26– BILL DRAWAL AGAINST DELIVERY
II) TR 27 FOR ADVANCE DRAWAL
III) TR 28 FOR ADJUSTMENT OF ADVANCE O

29. DELEGATION OF POWER FOR BULK PURCHASE (G.O. NO 3391-F(Y) DT 28-04-15)
SL NO
SANCTIONING AUTHORITY
DELEGATED POWER 1
EXECUTIVE ENGINEER/DFO
UPTO RS 5 LAKH 2
SUPDT ENGINEER/CF,CCF
ABOVE RS 5 LAKH UPTO RS 8 LAKH 3
CHIEF ENGINEER/PCCF
ABOVE RS 8 LAKH TO 50 LAKH 4
DEPARTMENTAL SECRETARY
ABOVE RS 50 LAKH UPTO RS ONE CRORE

30. “HEAD OF ACCOUNT ADJUSTMENT BILL” (IN EXCEPTIONAL CASES)
SOMETIMES IN EMERGENT SITUATION EXPENDITURE NEED TO BE INCURRED OUT OF ALLOTMENT AVAILABLE UNDER A HEAD OF ACCOUNT NOT APPROPRIATE FOR THE WORK
IN SUCH CASES A BIIL IN TR FORM NO 70A TO BE SUBMITTED TO THE PAO/TO BY THE DIVISIONAL OFFICER FOR HEAD OF ACCOUNT ADJUSTMENT AFTER RECEIPT OF FUND UNDER APPROPRIATE HEAD

31. “HEAD OF ACCOUNT ADJUSTMENT BILL” (CONTD)
THE PAO/TO WILL MAKE NECESSARY ADJUSTMENT ---
A) BY MINUS DEBIT IN THE ORIGINAL HEAD OF ACCOUNT
AND
B) CONTRA DEBIT TO THE APPROPRIATE HEAD OF ACCOUNT
AS ADVISED IN THE “HEAD OF ACCOUNT ADJUSTMENT BILL” BY THE DIVISIONAL OFFICER

32. NATIONAL HIGHWAY WORKS
A) BILL TO BE SUBMITTED IN TR FORM NO 26 WITH
DETAILED VOUCHERS.
( INSTEAD OF WORKS BILL IN FORM NO 70)
B) REIMBURSEMENT WILL BE CLAIMED FROM
MORT&H BY SUBMISSION OF BILLS THROUGH
AGWB BY THE CONCERNED NATIONAL HIGHWAY DIVISION

33. SUBMISSION OF MONTHLY ACCOUNTS
A) SUBMISSION OF MONTHLY ACCOUNTS BY
WORKS AND FOREST DIVISIONS TO AGWB
IS DISCONTINUED WEF
B) THE WORKS AND FOREST DIVISIONS WILL
ONLY SUBMIT DUPLICATE COPIES OF BILLS
WITH SUPPORTING VOUCHERS, RA BILLS,FINAL
BILLS ETC AS PRESCRIBED IN CPWA
CODE/ACCOUNTS CODE VOL-III TO THE AGWB.
C) NECESSARY REGISTERS/LEDGERS /ACCOUNTS ETC
AS PER CPWD CODE/FOREST CODE NEED TO
MAINTAINED AT THE DIVISION

34. It is now seen that the DDOs of PWD/Forest divisions in the district /Sub-Divisions are attached with one treasury for drawing their establishment bills etc but the receipts of such divisions are accounted in other treasuries of the district/Sub-divisions. But after discontinuation of LOC system w.e.f , such receipts require to be incorporated in the same treasury where the respective DDOs are actually attached for drawl of bills against those receipts. Pl follow the under noted guidelines in this respect:-
1)In district H.Q/Sub-division where two treasuries namely Treasury-I & II exist, from now on wards both receipts of payments of each Works & Forest DDOs should be brought in the same treasury/PAO.
2) Treasury officers of both the treasury shall take up the matter with the linked bank and the DDOs for implementation of this new process w.e.f
3) The link bank shall send such scrolls to the concerned treasury in which the divisions are actually attached.
Example: Executive Engineer, Jalpaiguri Irrigation Division (DDO Code-JABIWA008) is a DDO of Jalpaiguri Treasury-II. But all receipts/remittances of this DDO is under Jalpaiguri Treasury-I.
  In this case, under the changed circumstances, Receipt of this DDO will be sent by the bank to Jalpaiguri Treasury-II instead of Jalpaiguri Treasury-I.
Such changes will be applicable for Works/Forest divisions only
THANK YOU