1. Welcome to Student Organization Orientation
*Please pick up a handbook and handouts

2. office of student engagement
Maggie Brandt, Student Organizations GA
Lindsay Farris, Student Organizations Student Specialist
Other important people to know…
Jeremy Schenk, Director of Student Engagement
Cyndi Warnow, Administrative Assistant

3. annual registration Annually complete the Online Registration
and Renewal to remain an active organization (see p. 9)
Maintain a minimum of four student members and a full-time Missouri State faculty/staff advisor
Update your constitution and bylaws as needed
Attend an orientation meeting yearly

4. online registration Must be completed annually to remain active
Keep your information current- We do not update your information
Updates and changes are the responsibility of each individual organization’s president or advisor
Update officers, purpose, key words, website etc.

5. automated emails Types of automated emails:
Renewal
Personal information changes (verification)
Please pay attention to automated s! These help keep the renewal process going, making it easier for your organization

6. mailboxes Mailboxes are located in PSU 111
Receive mailbox assignment and sign agreement in Office of Student Engagement
Check your mailbox at least once a week
For a mailbox application, see Cyndi in PSU 101

7. office space and lockers
Available in PSU 111 complex for your convenience
Annual registration for office space and lockers occurs in March

8. banking and finances
All student organizations may open a checking account at Commerce Bank, located in the PSU
(see p. 13)
Tax-exempt status (p. 14 in Handbook)
If you operate with a social, charitable, or educational purpose, your organization may be eligible for tax-exempt status
Visit

9. SGA senators As a student organization, you have the right to send
2 members to SGA meetings
SGA meets on Tuesdays at 5:30pm in PSU 313
Consider applying for SGA’s Student Organization Spotlight!
The application needs to be turned in to PSU 120.
For more information about SGA Senate, contact Kristen Sanocki at or visit the SGA office on the bottom floor of the PSU (behind the TV)

10. about SOFAC
SOFAC assists in the funding of many student organizations’ events, conference trips, etc. (see p. 15)
All submissions ONLINE!
Contact Jeremy Esquivel with questions
Call
Hours are available on website

11. public affairs grant Public Affairs Grant Program (p. 15)
Sponsors events/speakers for campus community that share Missouri State’s public affairs mission to provide opportunities for dialogue, and that encourage faculty and students to explore topics of public concern
Apply one semester in advance
Call for more information, or see Handbook, page 15

12. other funding
Receive RHA co-sponsorship for programs related to on-campus students (p. 15)
Call or
Receive SAC co-sponsorship- up to $2000 (p. 15)
Stop by the Office of Student Activities for
co-sponsorship form

13. e-mail and websites Email
Fill out form available in the Office of Student Engagement.
Websites
Follow the instructions at or contact
Link it to the Office of Student Engagement web page

14. market your group Student E-Bulletin sent weekly
Submissions need to be sent by 2:00pm on Tuesdays at
The Club is an online monthly newsletter for student organizations
Send submissions to Lindsay Farris at
Office of News Services can send press releases for publicity in Springfield community
Call

15. on-campus advertising
Flyers
May post on any public bulletin board in academic buildings
May receive permission for other boards
Any flyers for res halls must be submitted in Hammons
Chalking
May chalk at any time
Chalk sidewalks only- no walls, benches, under overhangs, etc.

16. conference services FAQs
Set up an account with Conference Services online at
FAQ about making reservations:
Request on forms in our office or via
Include all basic info and call with questions
Processing takes about 1 day in PSU and
about 2 days outside PSU
Student Organizations rarely pay for PSU

17. conference services policies
Standing meetings: max per organization is two per week; no shows will be dropped
Avoid charges by using rooms in standard set up
Good general rule is to reserve at least two weeks prior to any event; 1-2 months for important or large events
Late Night/Large events require two weeks advance finalization of details
Catering requires orders two weeks prior to event and 48 hour confirmation of numbers

18. new student festival Sunday afternoon, August 23, 2009 in the PSU
Attended by new freshmen
Register for a table:

19. homecoming
All organizations can get involved in homecoming activities! Packets are available Wednesday Sept. 2nd and due Friday, October 9th in the OSE.
Tailgating
Student organizations can register to have a tent for tailgating during home football games
See Lindsay Farris in Office of Student Engagement (PSU 101) for a tailgating form

20. risk management Policies regarding alcohol at organization events
Organizations may NEVER purchase alcohol with organization funds
No open parties
All events where alcohol is present must be done through a third-party vendor (ex. restaurant, bar, club)
All laws apply (ex. minors may not consume alcohol)
There are risks in ALL types of events
Has your group considered how they will handle potential risks?

21. travel Travel events require the following:
Trip Activity Release form to be completed by each participant and given to advisor
Trip Registration form to be signed by advisor and submitted to Office of Safety and Transportation

22. greek life forms
Greek-specific forms are available on the Greek Life website under Forms, Policies and Reports
Direct questions regarding paperwork to Molly Beck at

23. fundraising On-campus fundraisers:
Fill out fundraiser reservation request with Conference Services
Events that charge admission may be charged 10%
Concession stands at Missouri State athletic events
Call
See handout for additional fundraising ideas

24. closing thoughts Use your Handbook!
Leadership tips, budgeting tips, registration and renewal, and more!
If it isn’t in the Handbook, contact us!
PSU 101 (across from Kaldi’s)

25. questions and evaluation
Please take a minute to complete an evaluation so we can better serve you.
Thank you for your involvement!!