1. Programme Highlight Report – February 2018

2. Delivery of Stage 1 Plan - Overview
Theme
Activity
Owner
RAG
Action required
Deadline
Governance
Prepare a constitution SH
Complete
Establish Boards
Performance & Scrutiny Programme CG
On track
Performance reporting has been updated. Will continue to be reviewed to ensure can monitor what success looks like against Fire and Rescue Plan
Ongoing
ECFRS SLT
RH/JG
Leadership
Recruitment of new Chief Fire Officer RH
Recruitment complete – handover in delivery
Development of Service Leadership Team JT
Direction changed - on track
Recruitment of Director of Corporate Services to be put on hold to enable new CEO the opportunity to review Leadership Team
TBC
Appoint Monitoring Officer
Vision
Review existing ECFRS vision AM
Short term review to review against existing vision and check fit for purpose – long term new CEO to make a decision on scope of review
Develop vision for collaboration
COM
Final feedback to be sought from EEAS on
Cultural Change
Review progress against Lucas Review, progress reported by EAP and review wider cultural change programme
DW/MS
Review findings staff survey
Review Complaints and Grievance handling policy
DH/TK/ CB
Workshop held 6th February to map out activities – on track to be delivered within deadline.
Implement independent whistle blowing policy
DH/TK
Included within above project.
Staff diversity
CB/EO
Meeting held with Colette. Ensure scope covers any issues.
Review L&D programme MH
Meeting held with Mark Huggins & Claire Budgen – paper to be brought together outlining current review process
Review staff appraisal programme
MS/CB
Meeting in the diary with Colette and Mark Stagg
Review Rank to Role Process MS
Concern
Paper didn’t go to the Performance & Resources Board however paper now on agenda for February meeting ?

3. Delivery of Stage 1 Plan - Overview
Theme
Activity
Owner
RAG
Action required
Deadline
Strategy, Planning, Performance and Resources
Review 2020 programme and schedule of activity
CE/BP
On track
Completion of review against current budget commitments/wider review on track
Produce plan for the development of Fire and Rescue Plan
JT/BP
Long term plan has been put to SLT. Confirmation required on activities to be taken forward
TBC
Review and implement recommendations from financial due diligence CG
Complete
Develop cost sharing model across ECFRS and OPFCC
Prepare 18/19 budget and precept plan
Communications Engagement and Staff Voice
Develop staff engagement programme
DH/EO
Draft Staff engagement programme developed and feedback sought.
Use above to inform development of staff voice
Develop public engagement approach
Draft paper to be brought together by
Develop partner engagement approach
Scope identified
Industrial Relations
Develop effective engagement between PFCC and rep bodies
SH/CB
Ongoing
OPFCC Structure and Resource
Recruit OPFCC Head of Fire, Performance and Resources SH
OPFCC Head of Fire, Performance and Resources recruited and in post
Develop OPFCC business, resource and budget plan for 2018/19
Legacy issues
Review and address legacy issues

4. Delivery of Stage 1 Plan – Highlight Reports
PERIOD: –
Theme
Governance
Owner SH
Project Summary
Key Activities
Progress
Status
Deadline
Developing governance arrangements for the new PFCC (Fire and Rescue Authority)
Constitution agreed and published
100%
Complete
Establishment of Fire Governance Boards
Performance and Scrutiny Programme
ECFRS SLT
Tasks Completed this period
Tasks Delayed this period
Tasks Planned next period
Scope of review of performance framework agreed
Performance reporting updated and will continue to be reviewed to ensure service can be monitored against Fire and Rescue Plan
None
None – phase is complete
Key Activity Risks and Issues
Stakeholder Engagement
Papers published from all Fire Governance Boards

5. Delivery of Stage 1 Plan – Highlight Reports
PERIOD: –
Theme
Leadership
Owner RH
Project Summary
Key Activities
Progress
Status
Deadline
Developing a revised leadership structure within ECFRS
Recruitment and appointment of Chief Fire Officer/Chief Executive
90%
On track
Review Leadership Structure
70%
TBC
Appoint Corporate Director
Under review as leadership structure in development
Appoint Monitoring Officer
100%
Complete
Tasks Completed this period
Tasks Delayed this period
Tasks Planned next period
Appointment of Chief Executive
Appointment of Monitoring Officer
Review of leadership structure in development
None
Leadership structure to be developed
Key Activity Risks and Issues
Knowledge gap within Senior Leadership Team
Organisational priorities are not driven forward
Performance drops throughout the organisation
Stakeholder Engagement
Further communications required on next steps with regards review of structure and next steps

6. Delivery of Stage 1 Plan – Highlight Reports
PERIOD: –
Theme
Vision
Owner
RH/COM
Project Summary
Key Activities
Progress
Status
Deadline
Review Existing ECFRS vision
Review to be carried out 0%
Short term review to ensure current vision is fit for purpose
Develop vision for collaboration
Workshop held with SLT
100%
Complete
Workshop held with Police COMG
Breakfast meeting held with ECFRS SLT and Police COMG
Workshop held to build on vision, principles and programme of work
5.1.18
Final vision, principles and programme of work to be circulated
75%
On track
Tasks Completed this period
Tasks Delayed this period
Tasks Planned next period
ECFRS vision:
Resources identified to carry out short term review
Vision for Collaboration:
Papers developed for EESSGB re Vision and Principles and Programme of Work
Police and Fire signed off vision and programme of work
EEAS to feedback on vision and principles further to their SMT meeting
Final vision and programme of work to be circulated to all
Governance process to be updated with additional step – Senior Leaders workshop
Meeting to be put in diary with Senior Leaders to scope projects
Workshops to be planned with key stakeholders to develop briefing documents
Key Activity Risks and Issues
Staff and partners not bought in to the review of the ECFRS vision
Stakeholder Engagement
Vision for Collaboration: Meeting is currently being planned with Communications from Essex Fire, Essex Police and PFCC to develop a Collaboration Communications Plan

7. Delivery of Stage 1 Plan – Highlight Reports
PERIOD: –
Theme
Cultural Change
Owner
DW/MS
Project Summary
Key Activities
Progress
Status
Deadline
Review progress against Lucas Review and wider cultural change programme for ECFRS
Review Lucas review and progress against recommendations
40%
On track
31/3/17
Review progress reported by Expert Advisory Panel
Review wider cultural change programme
Review findings in staff survey and determine how informing current and future cultural change
Review previous and new Staff Survey results and outcomes
TBC
Independent analysis of results
Tasks Completed this period
Tasks Delayed this period
Tasks Planned next period
ECFRS resources identified
Plan in development
ECC meetings held with Director of Transformation
Dates for focus groups in diary
Risks identified
Ethics and Integrity Committee to discuss review in February
Meetings to be held with Asst. Director of HR and Head of Communications
Identify the evidence that will be required for decision making process
Plan and attend Focus Group
Share outline structure of the two reports and staff survey response
Ongoing risks identified
First draft early March
Key Activity Risks and Issues
Risks in development
Stakeholder Engagement
Phase 1 plan has been updated and can be accessed on the intranet.

8. Delivery of Stage 1 Plan – Highlight Reports
PERIOD: –
Theme
Cultural Change
Owner
DH/TK/CB
Project Summary
Key Activities
Progress
Status
Deadline
Review ECFRS Complaints and Grievance Handling polices
Hold workshop to scope
100%
Complete
6/2/18
Engagement with staff and public 0%
On track
26/3/18
Process reviewed and joint policy developed
20%
31/3/18
Implement a revised independent Whistle Blowing policy
Review current ECFRS process and policy
Not started but on track for completion
Incorporate whistle blowing policy into joint approach to feedback
Share policy with staff and Rep Bodies
TBC
Tasks Completed this period
Tasks Delayed this period
Tasks Planned next period
Complaints and Grievance Handling
Workshop held 6th February to map all current processes, develop success criteria and identify actions to be taken forward
Reference Group set up
Plan for engagement developed
Initiate the development of policy and process
Shape the workshops to be held with participants at:
Your Voice Forum
Managers Briefing
JNC
Key Activity Risks and Issues
Stakeholder Engagement
Engagement plan developed to ensure feedback into development of policy and process

9. Delivery of Stage 1 Plan – Highlight Reports
PERIOD: –
Theme
Cultural Change
Owner
CB/EO/MS
Project Summary
Key Activities
Progress
Status
Deadline
Staff Diversity – Review of current recruitment programme and processes
Review of current recruitment processes
70%
On track
TBC
Diversity ambitions identified
Revised recruitment processes agreed
50%
Review Learning and Development Programme
Identify whether gaps in existing programme
20%
31/3/18
Develop action plan to address gaps
Tasks Completed this period
Tasks Delayed this period
Tasks Planned next period
Resources identified to lead activity
Staff diversity:
Only reviewing staff diversity for grey book as green is reflective
Recruitment programme reviewed
50 Assessors trained including ‘Unconscious Bias’ training
Dignity at work advisors trained
6 week perception change campaign
Safer recruitment training in progress
Learning and Development:
Meeting held to map current activity
None
Identify whether any specific issues need addressing through review of staff diversity/recruitment to ensure covered in current activity
Risks to be identified
Paper to be brought together to bring together outcomes of last year’s audit, progress of action plan and how L&D is reviewed ongoing
Key Activity Risks and Issues
Review will not address issues unless advised of gaps
Stakeholder Engagement
Communications plan to be developed

10. Delivery of Stage 1 Plan – Highlight Reports
PERIOD: –
Theme
Cultural Change
Owner
CB/EO/MS
Project Summary
Key Activities
Progress
Status
Deadline
Review staff appraisal programme to ensure it supports performance improvement and cultural change
Understanding of programme and current processes
45%
On track
31/3/18
Identification of gaps
30%
Implementation of improvements 0%
TBC
Understand Rank to Role
Briefing to Fire P&RB
70%
Concern as briefing not given however now planned for February P&R Board
31/12/17
Tasks Completed this period
Tasks Delayed this period
Tasks Planned next period
Resources identified
Staff Appraisal Programme
Meeting held with Assistant Director of HR
Lead within HR taking forward activity
Relaunched appraisal process 2017 and highest level of returns received
Project plan developed for 2018 appraisal process
Rank to Role
Meeting held with Director of Transformation 25/1/18
Rank to role paper not put to Fire Performance and Resources Board as originally anticipated
Clarify expectations of the review
Meeting to be held with HR Lead to identify detailed activity being taken forward
Developing managers training programme
Developing employees training programme for appraisals
Risks to be identified
Paper to be developed to go to next P&R meeting in February
Key Activity Risks and Issues
Review may not address issues unless advised of gaps
Stakeholder Engagement
Stakeholder mapping to be carried out

11. Delivery of Stage 1 Plan – Highlight Reports
PERIOD: –
Theme
Strategy, Planning Performance and Resources
Owner
DW/BP
Project Summary
Key Activities
Progress
Status
Deadline
Review 2020 Programme and schedule of activity
Review 2020 programme against current budget commitments
100%
Complete
31/12/17
Wider review of 2020 programme
20%
On track
31/3/18
Fire and Rescue Plan
Develop project plan to develop Fire and Rescue plan
10%
31/1/18
Tasks Completed this period
Tasks Delayed this period
Tasks Planned next period
Review Programme 2020
Resources identified to review P2020
Detailed plan for review of P2020 in development
Meetings held with Asst. Director P2020
High level plan put to ECFRS SLT
Further meetings planned with Asst. Director P2020
Continue to develop detailed plan
Risks to be identified
Further detail to be sought on the development of the Fire and Rescue Plan – paper to SLT states plan to go to Strategic Board 7/9/18
Key Activity Risks and Issues
Stakeholder Engagement
Stakeholder mapping to be carried out

12. Delivery of Stage 1 Plan – Highlight Reports
PERIOD: –
Theme
Strategy, Planning, Performance and Resources
Owner CG
Project Summary
Key Activities
Progress
Status
Deadline
Financial due diligence
Review financial due diligence
100%
Complete
9/11/17
Action plan developed and agreed
18/12/17
Agree Cost Sharing Model
Develop cost sharing model
50%
On track
31/1/18
Agree model across partners
Budget preparations and precept planning
Budget paper completed
22/1/18
Budget signed off at Police, Fire and Crime Panel
Tasks Completed this period
Tasks Delayed this period
Tasks Planned next period
Financial diligence reviewed
Action plan for Financial due diligence developed
Discussions held with PFCC, ECFRS and Police re Cost Sharing Model
Budget paper in development
Cost sharing model to be formally agreed
Key Activity Risks and Issues
Stakeholder Engagement
Key stakeholders have been involved in development of Cost Sharing Model

13. Delivery of Stage 1 Plan – Highlight Reports
PERIOD: –
Theme
Communications, Engagement and Staff Voice
Owner
DH/EO
Project Summary
Key Activities
Progress
Status
Deadline
Develop staff engagement programme with PFCC
Develop internal communications strategy for PFCC
90%
On track – plan developed
Head of Communications to attend PFCC Team Meeting
20%
Meeting cancelled due to low attendance
New date to be put in the diary
Programme of Face to Face engagement developed
100%
Complete
Communications messages developed
TBC
On track
Hold focus groups if required
Communications holding focus groups to feed into plan
Tasks Completed this period
Tasks Delayed this period
Tasks Planned next period
Draft staff engagement strategy developed
Feedback sought from PFCC
Head of Communications attendance at PFCC team meeting delayed due to unforeseen circumstances
Attendance of Head of Communications at PFCC Team meeting
Internal engagement strategy to be signed off
Key Activity Risks and Issues
Stakeholder Engagement
Feedback on how stakeholders have shaped current strategy to be fed into presentation at Team Meeting

14. Delivery of Stage 1 Plan – Highlight Reports
PERIOD: –
Theme
Communications, Engagement and Staff Voice
Owner
DH/EO
Project Summary
Key Activities
Progress
Status
Deadline
Staff Voice programme to be developed
To be informed through development of Staff Engagement Programme
50%
On track to feed into ‘Your Voice’
TBC
Public Engagement approach to be developed
Review current public engagement approach
20%
On track
31/3/18
External Communications and Engagement Strategy agreed 0%
Partner Engagement approach to be developed
Scope to be defined
Not started but on track for completion
Partner Engagement Approach agreed
Tasks Completed this period
Tasks Delayed this period
Tasks Planned next period
Meeting to be held with Mark Stagg to discuss feeding in to ‘Your Voice’
Draft public engagement approach in development
Identify deadline dates for completion of Staff Voice Programme and Partner Engagement Approach
Draft External Stakeholders Communication Strategy to be developed by
Identify scope of Partner Engagement Approach
Key Activity Risks and Issues
Unable to give adequate time to engage with stakeholders to develop engagement approaches
Stakeholder Engagement
Stakeholder mapping to be carried out

15. Delivery of Stage 1 Plan – Highlight Reports
PERIOD: –
Theme
Industrial Relations
Owner
SH/CB
Project Summary
Key Activities
Progress
Status
Deadline
Develop effective engagement between PFCC and staff rep bodies
Regular meetings set up with staff representative bodies
100%
Complete
4/12/17
Commit to engagement on all strategic developments/matters
Ongoing
Engage with Rep bodies on all strategic developments
On track
Tasks Completed this period
Tasks Delayed this period
Tasks Planned next period
Regular meetings in the diary with Rep Bodies
Ongoing meetings to be held with Representative Bodies
Feedback mechanisms to be developed to ensure Rep Bodies views feed into strategic developments
Key Activity Risks and Issues
Rep Bodies disengage as views not fed in to development/review of policies etc.
Stakeholder Engagement
Rep Bodies engaged and updated on Phase 1 Plan

16. Delivery of Stage 1 Plan – Highlight Reports
PERIOD: –
Theme
OPFCC Structure and Resource
Owner SH
Project Summary
Key Activities
Progress
Status
Deadline
Develop the Office of the PFCC
Recruit OPFCC Head of Fire Performance and Resources
100%
Complete
31/1/18
First draft budget
90%
31/12/2017
Draft business plan
50%
On track
Tasks Completed this period
Tasks Delayed this period
Tasks Planned next period
Head of Fire Performance and Resources recruited and in post
Budget approved
Business Plan in progress
Draft business plan complete
Key Activity Risks and Issues
Stakeholder Engagement

17. Delivery of Stage 1 Plan – Highlight Reports
PERIOD: –
Theme
Legacy Issues
Owner SH
Project Summary
Key Activities
Progress
Status
Deadline
Review and address legacy issues
Review legacy cases
TBC
On track
Ongoing
Identify appropriate legal advice
Identify issues and actions
Appropriate response given to legacy issues
Tasks Completed
Tasks Delayed
Tasks Planned next period
Ongoing legacy issues
Continue to try and resolve legacy issues
Key Activity Risks and Issues
Phase 1 Plan is not delivered within deadlines as majority of resources are spent resolving legacy issues
Stakeholder Engagement
As appropriate to individual issues