1. European Public Administration Network
Portuguese Proposal
EGOWG Meeting - 22, 23 October – Sintra

2. EGOWG Meeting - 22, 23 October – Sintra
Year 2000
During the French Presidency the informal co-operation of the Ministers and Directors General responsible for public administration in the Member States of the European Union (EU) was extended into the area of e-Government.
At the 35th meeting of the Directors General held in Strasbourg on November 9-10, 2000, the Directors General agreed on the establishment of an e-Government Working Group (EWG) under their auspice.
EGOWG Meeting - 22, 23 October – Sintra

3. EGOWG Meeting - 22, 23 October – Sintra
Themes discussed
2002
Action plan eEurope 2005; eForum project; study: Return on investment and value creation in e-Gov. projects; ICT in the public sector; Wireless e-Gov; e-Gov – challenges and imperatives moving ahead; Presentation of best practices.
2003
e-Gov. in Europe; E-Economics; e-Gov. in the future; e-Gov. projects – An integrated platform for one-Stop government; Central-Local relations.
2004
Interoperability Case Study; European interoperability framework; e-government Conference; Effectiveness; Open Standards; e-Gov. highlights in EU countries; Presentation of best practices.
2005
Lisbon Strategy; studies (Organisational changes, skills and the role of leadership, Interoperability of e-Gov. systems); Central-Local relations; The identification number, data sharing and data protection issues; Open standards
2006
Commission’s e-Gov. action plan; e-Invoicing; Business process management in the laboratory; Presentation of best practices.
2007
Open document exchange formats; eID; implementation of the EU Service-Directive
EGOWG Meeting - 22, 23 October – Sintra

4. EGOWG Meeting - 22, 23 October – Sintra
Seven years after
A progressive lack of participation in the meetings as well in other situations
2. The decision by one member state no longer to participate in the egovernment group (Austria)
EGOWG Meeting - 22, 23 October – Sintra

5. EGOWG Meeting - 22, 23 October – Sintra
Fact
Austria position
… EUPAN E-Government working group that we consider a very inneffective forum. 
Having only informal character and lacking a clear mandate its work can only have a marginal impact on the eGovernment policies and strategies of the member states.
Furthermore it does not add value to the existing working groups of the European Commission but rather duplicates effort.
we are not able to dedicate any ressources to the EUPAN eGovernment working group and that Austria will not participate in future workin group meetings. “
EGOWG Meeting - 22, 23 October – Sintra

6. EGOWG Meeting - 22, 23 October – Sintra
Fact
Questionnaire on eGWG – members’ assessment on the implementation of the MTP 2008 – 2009 Germany
Only 10 MS replied
Results are not representative
EGOWG Meeting - 22, 23 October – Sintra

7. EGOWG Meeting - 22, 23 October – Sintra
Fact
eGovernment Working Group – Berlin, May 2007
Member States: 17 MS
The german presidency presented four options of the future role of the eGovernment WG in EUPAN:
Free forum: Continuation of the work as a free forum for the exchange of best practices with a possible focus on strategic eGovernment issues.
2. Informal i2010 platform: an informal body under the leadership of the Presidency which observes the work of the eGovernment subgroup in the framework of the i2010 eGovernment action plan and coordinates issues in between the MS and without the participation of the EU Commission.
3. Integration: Integration of the work of IPSG, HRWG and the working group on “Better Regulation“ through a focus on common issues such as user satisfaction, leadership, reduction of bureaucracy.
4. Stop: stopping the work of this group.
EGOWG Meeting - 22, 23 October – Sintra

8. EGOWG Meeting - 22, 23 October – Sintra
Fact
eGovernment Working Group – Berlin, May 2007
Option 2 made sense to a minority of MS only (Informal i2010 platform)
The majority of MS however agreed that the issue of eGovernment needed further treatment by EUPAN.
While one group of Member States advocated intensifying the cooperation between the groups, another group expressed its concern that this might only be possible if the entire EUPAN was restructured.
EGOWG Meeting - 22, 23 October – Sintra

9. EGOWG Meeting - 22, 23 October – Sintra
Fact
eGovernment Working Group – Sintra, October 2007
Member States: 10 countries
Cyprus, Italy, latvia, Lithuania, Luxembourg, Ntherlands, Poland, Portugal, Slovenia, Sweden
Intention to come for the 2sd meeting: France, Belgium, Finland, Bulgary, United Kingdom (5)
Didn’t answer: Czech Republic, Denmark, Estonia, Greece, Hungary, Malta, Romenia, Spain, Ireland (9)
Don’t want to participate anymore: Austria
Didn’t specified the future participation: Germany
EGOWG Meeting - 22, 23 October – Sintra

10. European Public Administration Network
Portuguese Proposal
EGOWG Meeting - 22, 23 October – Sintra

11. EGOWG Meeting - 22, 23 October – Sintra
MTP 2008/2009
During the Finnish Presidency, a proposal was presented with the intention of developing and improving a new Mid Term Programme format: a target oriented document with the purpose to provide a transversal approach of the main priorities within working groups. In consequence, both German and Portuguese Presidencies have worked to fulfil that objective.
The EU Ministers Responsible for Public Administration at 13th meeting, June 2007, under German Presidency, adopted a resolution agreeing that “the priorities for the future work within the network in general and for the Medium Term Programm to be drawn up under the Portuguese Presidency”.
At the same time the Ministers invited the Directors-General to review the structures and methods of cooperation between working groups.
EGOWG Meeting - 22, 23 October – Sintra

12. EGOWG Meeting - 22, 23 October – Sintra
Portuguese proposal
The Network
Directors General
DG’s Troika
DISPA
Troika Secretariat X
DBR
HRWG
E-Gov.
To finish with this two groups
IPSG
Demographic change & Customer Orientation & Efficiency
EGOWG Meeting - 22, 23 October – Sintra

13. Portuguese proposal
MTP – Cooperation
Enhance cooperation among the WG’s by developing new working methods:
Learning Groups
Participation of WG’s chairs in all the other WG’s meetings HR
IPSG
DISPA
Handbook for the network, defining the composition of the network, the papers of each actor, the role of different documents and meetinga in setting the target and reporting about result,the goals of the MTP format, knowledge management of the working groups and tools & knowledge management among the groups etc…….
Learning Groups - Creating Learning Groups on the basis of member states common interests, responsible to produce outputs
Participation of the chair of each wg in the meetings of the other wg - Establishment of the rule that makes possible the participation of the chairs of each working groups on the meetings of every working group as participant or observer.
Common organisation of seminars & workshops - developing together seminars and workshops where each WG could contribute with a different approach.
DBR
Common organisation of seminars & workshops
Working methods defined on EUPAN Handbook
EGOWG Meeting - 22, 23 October – Sintra

14. EGOWG Meeting - 22, 23 October – Sintra
Portuguese proposal
MTP – Cooperation
Enhance cooperation with others
Public Sector, Universities, Industry, ONG’s, ODCE, EGPA…
Think tank
Handbook for the network, defining the composition of the network, the papers of each actor, the role of different documents and meetinga in setting the target and reporting about result,the goals of the MTP format, knowledge management of the working groups and tools & knowledge management among the groups etc…….
Learning Groups - Creating Learning Groups on the basis of member states common interests, responsible to produce outputs
Participation of the chair of each wg in the meetings of the other wg - Establishment of the rule that makes possible the participation of the chairs of each working groups on the meetings of every working group as participant or observer.
Common organisation of seminars & workshops - developing together seminars and workshops where each WG could contribute with a different approach.
DG Information Society – i2010
DG Internal Market – Services Directive
European Commission
EGOWG Meeting - 22, 23 October – Sintra

15. EGOWG Meeting - 22, 23 October – Sintra
Portuguese proposal
Cooperation with European Comission
DG Information Society - Action Plan i2010
a) The member of “egovernment i2010 subgroup”, of each presidency, reports to the IPSG the strategies and policies discussed in the group as well the status of the Services Directive implementation in all MS.
b) The same member reports to the “egovernment i2010 subgroup” the main concerns from the EUPAN.
Responsability: European Council Presidency
EGOWG Meeting - 22, 23 October – Sintra

16. Portuguese proposal Think Tank – for Public Administration
Participation by invitation: public sector, industry, universities, ONG’s, ODCE, EGPA…
Themes: Defined by each Presidency
Responsability: European Council Presidency
Not mandatory
"... one of the main policy actors in democratic societies“
“…one of the important functions of think tanks is to promote and analyse important public issues”
EGOWG Meeting - 22, 23 October – Sintra

17. EGOWG Meeting - 22, 23 October – Sintra
Portuguese proposal
Learning Groups (provisory name)
Work on the basis of specific common interests, responsible for producing outputs to share.
The LG could have two primary outputs:
Innovative: to develop new themes.
Sharing: to find transferable practices between MS
EGOWG Meeting - 22, 23 October – Sintra

18. EGOWG Meeting - 22, 23 October – Sintra
Portuguese proposal
Main Advantages of the Learning Groups
Aligning different approaches (IPSG; HR; DEBR…) so as to improve the EUPAN outputs;
Aligning the EUPAN activities in relation to the Member States needs and expectations (on a volunteer basis);
Covering more themes in the MTP which increases the EUPAN results;
Promoting the sharing of practices and findings among WG and Member States which is one of the core businesses of the EUPAN.
EGOWG Meeting - 22, 23 October – Sintra

19. EGOWG Meeting - 22, 23 October – Sintra
Portuguese proposal
Learning Groups participants & conditions
Participants:
Members of two or more EUPAN WGs;
Experts invited by MS;
Limited number of MS of one WG.
Conditions:
Theme related to the EUPAN mission;
Outputs during the MTP in progress;
Minimum 3-5 Members States.
EGOWG Meeting - 22, 23 October – Sintra

20. EGOWG Meeting - 22, 23 October – Sintra
Portuguese proposal
Learning Outputs
LG focus
Main purpose
Approach/questions
Output
Innovative
To develop a new theme that is a common need/interest of the MS participants.
How could services do better in the future?
What are the guidelines to help the change process?
Public Administration Innovative Books
(On-line publication; Guidelines to support change in public service management)
Sharing
To find transferable practices between MS with good/best practices and MS that expect to learn with.
What are the good/best practices in a specific theme?
What can other services learn from them?
How could the best/good practices benchmark/bench learn with others?
Public Administration Practical Guides
(On-line publication; structured collection of MS experiences and guidelines)
EGOWG Meeting - 22, 23 October – Sintra

21. Roundtable discussion EGOWG Meeting - 22, 23 October – Sintra
Thank you for your attention
Roundtable discussion
EGOWG Meeting - 22, 23 October – Sintra