2. Administrative Services Manager
Craig M. Croner, CPFP
City of Boise
Administrative Services Manager

3. Justifying In-House PM Services Show the Universe

4. Justifying In-House PM Services Cost Methodology
Fleet Uses Activity Based Cost Accounting
Fleet Maintenance Costs are 2.8 million
Fleet Separates these Costs into Five Categories
Administrative % $175,842
Labor % $1,043,856
Parts % $785,901
Vendor/Sublet 28% $772,164
Fuel Administration 1% $27, % $2,805,521

5. Justifying In-House PM Services Current Fleet Vendor Sublet

6. Justifying In-House PM Services Current Fleet Vendor Sublet
Transmission & HD Engine Repairs $137,783
Body & Paint Repairs $87,228
HD Tire Replacement & Repair $94,596
Emergency Up Fits $326,657
Misc Other $130,900
$772,164
Vendor Parts Management
Repair Parts $785,901
Total Vendor Sublet $1,558,065
Sublets are 56% of the total Fleet budget

7. Justifying In-House PM Services Fleet Asset Breakdown Eligible Assets
397
902

8. Justifying In-House PM Services Proposed Additional Maintenance Outsourcing
1299 Assets
Number of Vehicles Requiring Specialized Technical Training or Procedures
Fire / Police / Airport Emergency Vehicles
Public Works / Parks Specialized Vehicles
Budgeted Costs by Asset Type
Specialized Vehicles = $1,935,809
Non-specialized Vehicles = $869,712

9. Justifying In-House PM Services Preventative Maintenance Breakdown

10. Justifying In-House PM Services Proposed Light Duty Maintenance Outsourcing
History: Proposed Several Times in Past Three Years
Sub-committee formed to evaluate
Preventative Maintenance Program Hierarchy
PM A 4 K Services Annually $40,905
PM B 12 K 96 Services Annually $14,087
PM C 24 K 64 Services Annually $11,913
PM D 48 K 38 Services Annually $19,708
Each level above 4K requires additional technical skills and training

11. Justifying In-House PM Services Preventative Maintenance Cost vs Total Fleet Budget

12. Justifying In-House Out-sourced PM Service Analysis

13. Justifying In-House PM Services Potential Annual Savings
Average in-house 4K service = $81.00 each or $40,905 annually. Due to low mileage and the PM hierarchy, Fleet performs 505 “4K” Services annually
Average out-sourced 4K service = each or $36,360 annually. 505 “4K” out-sourced or $36,360 annually.
Potential Annual Savings are:
$40,905 – $36,360 = $4,545

14. Justifying In-House PM Services Potential Annual Savings