1. LKC FES FYP Laboratory Briefing
(prepared by Department of lab management and safety administration, DLmsa)

2. In case of Emergency or Accident, stop all works and report to lab staff immediately

3. Important Safety Information
First aid kit available. Access only by
lab staff or certified First Aider
In the event of Fire or emergency that
requires evacuation, follow Fire Floor Marshals’ instruction
Emergency Hotline (DSS): For emergency in any campus area
OR (Found on doors and common area)
Report to lab staff immediately if
emergency or accident happened in the lab !

4. General information & Regulations
Office hours: 8.30 am – 5.30 pm (Monday – Friday)
Closed on Saturday, Sunday & Public Holidays
Register with lab staff in-charge BEFORE enter the lab!
Name tag must be worn at all time

5. General information & Regulations
Notify lab staff and/or register BEFORE using any lab equipment or conduct any experiment
Any unauthorized experiment without the knowledge of lab staff and academic supervisor is prohibited
No trial & error without anyone’s knowledge. All experiment must be based on certain fundamental theory
Lab staff has the right to stop experiment that has potential to cause harm or danger

6. Safety rules & Regulations
Follow Dress Code at all time
Long pants, covered shoe
Tie hair
Lab coat (chemical related lab)
Eye Protection (safety goggle, etc.)
SMOKING
FOOD AND DRINKS
BAGS
BLOCK DOORS
LEAN ON DOORS
CROWD NEAR DOORS

7. Safety rules & Regulations
All users must purchase and wear safety shoe when working in KBS03 Mechanical & Timber workshop and KBS01 Civil Engineering Lab
Different labs/operations may require different Personal Protective Equipment (PPE)
SAFETY SHOE DETAILS
High/Middle-cut Rigger Boots
Steel Toe Cap with Midsole
Size: 5-11
Lining: Black Mesh
Outsole Polyurethane
Association with EN ISO20345

8. Safety rules & Regulations
All users must purchase and wear lab coat in chemical labs
Starting 1st March 2018, all users who conducting laboratories activities with potential of eye injuries and chemicals are compulsory to wear safety spectacles or safety goggles
Can be purchased from IChemE Student Chapter (in progress)
Eye protection must be worn in laboratory pasted with this sign

9. Safety rules & Regulations
Safety spectacles and safety goggles details
Safety spectacles with side-shield
With side-shield
Polycarbonate lens
Lens colour: clear
comply with ANSI Z or EN 166:2001 standard
Safety goggles – For users who handle corrosive chemicals
Polycarbonate lens
Lens colour: clear
comply with ANSI Z or EN 166:2001 standard

10. Safety rules & Regulations JSA, SDS & 7th Schedule
Chemical related experiment – No experiment allowed before Job Safety Analysis (JSA), Safety Data Sheet (SDS), and 7th Schedule are submitted (refer to your supervisor)
Different laboratories may have different set of rules and regulations, all students and staff members are required to check with individual laboratory for its specific rules and regulations
Always check with Lab Staff !

11. Safety rules & Regulations
Use Staircase when transporting chemical!
Do not wear lab coat in public area, e.g. lift, concourse, MPH, etc.
No contact lens in chemical lab!
Wash hand with water and soap before leaving chemical lab
Safety carrier to transport chemicals/reagents/ glassware etc. from floor to floor

12. Labeling - important Label your samples, prepared chemical properly
Labeling paper can be obtained from Lab Staff

13. FYP Instrument Advanced booking GC, ICP-OES, SEM-EDX, BET, TPDRO, TGA, Tube Furnace, XRD
Check your booked slot at “Instrument Advanced Booking Timetable” – Must be signed in with UTAR

14. FYP Instrument Advanced booking GC, ICP-OES, SEM-EDX, BET, TPDRO, TGA, Tube Furnace, XRD
Read the Instrument Booking Procedure before proceed for analysis.
Advisable to check with lab staff in-charge 3 days before analysis for sample preparations, settings, briefing, etc.

15. FYP Instrument Advanced booking
GC, ICP-OES, SEM-EDX, BET, TPDRO, TGA, Tube Furnace, XRD
In case of amendment or cancellation of booking:
FYP student (I and II) who wish to perform additional analysis during this period are required to submit approved form to lab staff in-charge.

16. When you gamble with safety, you bet your life
Disciplinary Actions
Subject to below if non-comply of any rules & regulations
Type of Offense
Action to be taken
First offense
Written warning ( will be sent to academic supervisor, HOD, and FYP Coordinator).
Offender to write a show cause letter to Dean.
Second offense
Warning letter issued by Dean office.
Third offense
Case will be referred to student disciplinary committee.
When you gamble with safety, you bet your life

17. Log Book, sop & Forms Log Books Forms
Lab Registration Log Book - Compulsory
Laboratory Tools/Glassware/Labware Log Book (Daily Use) - Compulsory
Laboratory Equipment Log Book
Forms
Loan Form for Equipment/Glassware/Tools
Locker Rental
Service & Job Request Form
Request For Use of Laboratory After Office Hours Or Public Holiday
Seek clarification with lab staff before fill in or submit any form

18. Breakage, Damage or Loss of Laboratory Item
Report to lab staff immediately
Fill in Breakage Report
Assessment by Faculty (lab staff, lab supervisor, and HOD)
Issuance of Replacement Charge Bill (if applicable)
Bill will be posted to student portal and notification will be sent
Payment due date: 7 days from the date of bill issuance
Payment at the Division of Finance, UTAR

19. Breakage, Damage or Loss of Laboratory Item
Non-payment
Existing student
FYP or final trimester student
Withdrawn student
Barred from entering lab practical classes
Student graduation certificate would be retained until payment is made
Deduct from caution money

20. Read SOP before purchase !
FYP Reimbursement
Reimbursement Procedure
FYP Reimbursement Forms
Purchase Request Form
Items Return Form
Read SOP before purchase !
Reminder: Make a copy of all the documents (especially the receipts/bills) for backup purposes.

21. FYP Reimbursement http://fes. utar. edu
Check with lab staff BEFORE making any purchase!
Do not include personal item(s) in the claimable receipt
The maximum claim is RM500 only per student.
Claim ONCE for the entire project.
Items RM100.00* and above, permission is required from their supervisor and at least THREE (3) quotations.
*Splitting the purchase into two or more receipts of less than RM each is not allowed.
For purchases involving foreign currency- based on the amount in Ringgit Malaysia shown on the receipt, credit card, bank or PayPal statements.

22. FYP Reimbursement http://fes. utar. edu
Item broken or lost is not claimable.
All claimable items must be returned to LKC FES.
List of Non-claimable items is stated under 7(a)
Equipment maintenance (e.g., repair), laboratory equipment, software, travelling (mileage, fuel, toll, fares), accommodation and special services (e.g., consultancy), stationery, printing & binding services (e.g., thesis printing), computer hardware and accessories (e.g., hard disk: RAM, CD, CD-ROM, CD-R, CD-RW, DVD etc.) and lab coat.
Items provided by Department of Lab Management & Safety Administration (DLMSA).

23. Insists on official RECEIPT.
FYP Reimbursement
Insists on official RECEIPT.
Other forms of document such as Tax Invoice is not accepted, unless there is verification of payment received by company (e.g. PAID stamp, “Payment received” statement).

24. FYP Reimbursement http://fes. utar. edu
For FYP Reimbursement, students have to complete and submit the FYP Reimbursement Forms:
Form#1: Purchase Request Form (both soft & hardcopies)
Form#2: FYP Items Return Form (both soft & hardcopies)
Typewritten only (Microsoft Excel). Handwritten is not accepted!
Obtain signature from Supervisor and lab staff in-charge only
Submit softcopy to
Submission not later than Week 13 of FYP 2, Monday, 4.00 pm.
Submit hardcopy to lab staff in-charge
(refer to reimbursement procedure, Appendix A)
Submission not later than Week 15 of FYP 2, Monday, 4.00 pm.

25. Website (DLMSA) http://fes.utar.edu.my/departments/dlmsa/

26. Website (DLMSA) http://fes. utar. edu

27. Website (DLMSA) http://fes. utar. edu

28. Website (DLMSA) http://fes.utar.edu.my/departments/dlmsa/sop-forms/
Seek clarification with lab staff before fill in or submit any form

29. Important Deadline Latest Week 13 of FYP 2, not later than Monday, 4pm
FYP Reimbursement Forms (softcopy)
Latest Week 15 of FYP 2, not later than Monday, 4pm
FYP Reimbursement Forms (hardcopy forms with FYP supervisor and lab staff in-charge signature)
Receipts (original & photocopy)
Quotation (if any) with FYP supervisor signature
Return all Reimbursed Items
Return all loan items to LKC FES DLMSA
Return locker rental to LKC FES DLMSA
Work space or bench cleared
Return project prototype, model, etc
**Bring "Laboratory Declaration Form" for signature as proof of return all the above
**LKC FES holds the right to reject student's FYP Report submission (at week 17) if the above is not returned
Latest Week 16 to Week 17 of FYP 2, not later than Week 17’s Monday, 4pm
Lab Declaration Form

30. Thank you