1. DEMYSTIFYING PROMOTIONS: A Guide for Junior Faculty and Their Mentors
Eva Aagaard, M.D.
Director of Faculty Development
DGIM
With Thanks to Harley Rotbart, MD Pediatrics

2. What are your questions about promotions?

3. Sr. Instructor w/ Distinction Assistant Professor
Associate Professor
Professor of Clinical Practice
TENURE
Associate Professor of Clinical Practice

4. Goal for an Assistant Professor
Become an Associate Professor

5. THE 3-LEGGED STOOL
Teaching
Research / Scholarship
Clinical / Service

6. The Career Pie Chart

7. The Golden Rules for Promotion to Associate Professor
Make career decisions that lead to career fulfillment
Don’t make career decisions solely because they’re “good for promotion”
Promotion will follow

8. STOOL MEETS PIE CHART

9. THE MATRIX RELOADED

10. Regular faculty series
EXCELLENCE in one: Teaching Research Clinical Activity MERITORIOUS in all: Scholarly Activity Clinical Activity/Service

11. Clinical practice series
Faculty members whose duties are focused primarily in direct patient care
Not tenure eligible

12. Associate Professor of Clinical Practice
EXCELLENCE IN:
Clinical care
AT LEAST MERITORIOUS IN:
Teaching
AND
Local (hospital or university) or regional reputation for clinical excellence

13. THE 12 STEP PROCESS 1. Appointment as Assistant Professor
2. Annual DOMINO Review
3. Mid-point review
4. Nomination promotion - early summer
5. Solicitation of letters - late summer
6. Submission of portfolio - early fall
*Departmental Promotions Committee

14. THE 12 STEP PROCESS
7. Portfolio review and vote (DPC) 8. Modifications of portfolio 9. Re-review of portfolio (DPC) 10. Submission to SOM - December 11. Review by SOM Promotions Comm 12. Approval by SOM Executive Comm

15. Timeline to associate Year 0 – appointment Year 1 – annual review
Year 4 – mid-point review
Year 5 – annual review
Year 6 – annual review
Year 7 – promotion

16. ROLE OF DEPARTMENT/ division
Appointment letter – true expectations
Mentoring – assign mentor ( & co-mentor) and oversee process
Annual reviews –
? On track for promotion
Documentation appropriately gathered
Mid-point reviews by Department
?On track for promotion
Proposed timing for promotion

17. ROLE OF THE division/ dept
5. Promotion preparation
Solicitation of reference letters
Guidance on portfolio preparation
Review portfolio, suggest improvements
Vote on candidacy
Submit portfolio with summary letter

18. How to find a mentor Mentoring Guides Annual DOMINO Review
Peer-referral
Self-referral

19. Mentoring Guides DGIM Jean Kutner Research David Tanaka Clinical
Eva Aagaard
Education

20. Dept. Mentoring Primary Mentor
Responsible for guidance (facilitating, advocating, and counseling) towards faculty member’s career development and promotion
Assist faculty member in finding a Co-Mentor if appropriate

21. Dept. Mentoring Co-Mentor – if appropriate
In most cases, this is the faculty member’s “content” mentor
may be same person as Primary Mentor
Responsible for guidance (facilitating, advocating, and counseling) of the faculty member toward success in his/her research, clinical, teaching, and/or scholarly activities
Provides regular feedback to Primary Mentor

22. Dept. Mentoring Faculty Member
Ultimately responsible for his/her own career development, with the guidance of Primary Mentor
Ultimately responsible for his/her own research, clinical, teaching, scholarly activity with the guidance of Co-Mentor if appropriate

23. neither

24. ROLE OF THE FACULTY MEMBER
1. Conscientiously work with mentor 2. Maintain real-time portfolio A. Teaching - see SOM portfolio template a. log of teaching activity b. teaching evaluations - piles and piles c. teaching awards

25. ROLE OF THE FACULTY MEMBER
B. Clinical a. see SOM portfolio template b. log of clinical activity c. clinical testimonials/evaluations d. clinical honors

26. ROLE OF THE FACULTY MEMBER
3. Documentation of Research/Scholarship A. Accurate and up-to-date CV B. Thoughtful approach to scholarship 4. Documentation of Service B. Letters of gratitude for service 5. Careful attention to submission deadlines

27. Top 10 Mistakes
On The Way To Promotion

28. 10. The Nobel Prize winner mentality
Or the “I’ve been here18 months, am I eligible for promotion?” syndrome
Rules state that “when you’re ready, you’re ready”
BUT,
RARE that someone is promoted after 4 years
uncommon after 5
More often after 6,
Most common after 7

29. 9. The “I know I’m on track”
Or “Mentoring is for the Other Guys” syndrome
Leading cause of disappointments at promotion time and of the need to request extensions

30. 8. The my mentor ate my homework syndrome
Responsibility for fulfilling the Criteria, and meeting the deadlines, for promotion are yours alone

31. 7. Promotion Committee = convenience store
If you miss deadlines, you may have to wait another year.

32. 6. Failure to launch
Scholarship
Outside letters

33. 5. The Lost in translation syndrome
Or, Falsely Assuming The DOM Or SOM Promotion Committee Knows What You Do For A Living
Only 1-2 members of your department on the SOM PC
Few if any know you
YOUR MISSION is to produce a portfolio that speaks their language

34. 4. Assuming size doesn’t matter
Quality of your work
Quantity of your work
Teaching evaluations, publications, clinical documentation, etc. should be as complete as possible without including fluff.
Particularly true for documenting “alternative forms of scholarship”

35. 3. Believing in the “Evaluations Tooth Fairy”
Or the “Someone must be collecting my teaching evaluations for me” syndrome

36. 2. Assuming that all teaching occurs in lecture halls
Don’t overlook:
Bedside
Research
Morning report
Journal club
M&M conferences
Mentoring/ Advising
log your hours and number of trainees and collect evaluations.

37. 1. Spending too much time in the unproductive stages of the Kubler-Ross Grief Reaction
Denial
Anger
Bargaining
Depression

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