1. October 9, 2004
Voting Cards – please pick up your voting cards from Brian, or Ken. Sign for your card. You will have one vote per lot. If you haven’t paid your dues please see Barb Aven. Please Note: Only paid members will be able to vote.
Ask people to pick up their voting cards.
11/30/2018

2. Agenda Oct. 09, 2004 Roads presentation Discussion
By Katrina Watts
Discussion
CWB community
Motion’s and decision if need be
Please hold your questions until the end.
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3. Roads in question
Robert Drive, Holiday Lane, Crystal Drive, Sylvia Drive
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4. Road Reports Summary August 1999 Engineers Report August 2003
Roads Committee
August 4, 2003
Emergency Vehicle
August 18, 2003
Emergency Vehicle Access Planning and Dust Suppressant Subcommittee
August 18, 2004
RAP – Recycled Road Base
September 7, 2004
Five year plan for private gravel roads in CWB
Engineers Report – created by Cam Scot summary of conceptual options for lanes in CWB
Road Committee – Recommendations for each lane in CWB.
Emergency Vehicle – Report on how to improve each lane so that the Fire Truck and other emergency vehicles may travel down our roads.
Emergency Vehicle Access – Recommendation of dust suppressant – magnesium chloride
Recycled Road Base – RAP costly and does not last
Five year plan for private gravel roads – recommendations what to do with crystal drive. Lime rock.
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5. Roads Options Discussion by Executive on the following:
Option #1 - Do Minimum
Option #2 - Gravel with Dust Suppressant
Option #3 - Chip Seal
Option #4 – Paving/Asphalt
Option #5 - Blocks/Vegetation
The following options where discussed at our last executive meeting.
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6. Option #1 - Do Minimum
Do Minimum to the roads – except general maintenance
Leave them as they are
Gravel – fill potholes
Dust suppressant
Pros:
Little cost to maintain $1.5k per year
Roads budget maintained through current dues
Ambiance – Country style road
Cons:
Upkeep each year
Water problem not addressed
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7. Option #2 – Gravel and crowing of road with Dust suppressant
Gravel base crowning of road, and binding with Dust Suppressant
Pros:
Maintains the country style road ambiance
Water will be addressed
Long time lasting at least 5 years
Cons:
Cost approx $27k
Crowning, ripping and hauling of chip seal and preparing the roads properly
Dust Suppressant applied with the proper solution will last months. Cost approx $800 per season
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8. Option #3 – Chip seal Chip seal
Cannot seem to find a company to apply this product
Last chip sealed - time of upper roads deeded to the county.
Engineer – Whatcom County
Roads relinquished to the county
Whatcom County – Ron and I visited the Whatcom County engineers to check into the possibility of chip seal. Whatcom County would take our roads into their maintenance program, if the roads were brought up to standard – 26’ wide, 20’ and 3’ each side of the road. They would then chip seal the roads for us, but they would be brought into the county. 100% agreement would have to be made by each home owner, and then the request would go before their board, and when approved an engineer would be sent from Whatcom county to advise us on what had to be completed before they would take them into the county program. This may put up the taxes in the area?
11/30/2018

9. Option #4 - Paving Paving Pros: Cons: Long lasting
Roads will have proper base and run off for water
Cons:
Speed will be a factor
Ambiance of the country style road gone.
High Cost - $35k CDN
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10. Option #5 – Blocks/Vegetation
Pros:
Great ambiance
Cons:
Very costly - $36k – 57k. CDN
Upkeep of vegetation overgrowth
Road will not stay level
Hard to walk on
Cement blocks, grass, and gravel. On material, called Goipia comes from the U.K and is in the tile form at a cost of $19.62M2 prices, translates to $34,000 plus taxes and duties for our needs. Another product comes in a roll from the US and translates to $57,000.
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11. Approximate Cost Range (rounded to nearest $100)
Approximate Costs
Category
General Description
Approximate Cost Range (rounded to nearest $100)
All lanes combined 1
Gravel surface
Up to $27k 2
Paved surface
$23k to $35k 3
Concrete tracks & or blocks
$31k to $57k
Approximate Costs taken from the Cam Scott Roads Report 1999 but with some updated figures
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12. Questions What should we do? Price Pave - Asphalt
Gravel with dust suppressant
Do minimum – yearly maintenance
Price
Up to $27k or more
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13. Questions continued How should money be raised? The motivators?
Increase yearly dues
Impose a one time Levy
The motivators?
Health and safety
Nuisance dust
Surface water control
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14. Summary on choices Option #1 - Do Minimum - yes
Option #2 - Gravel with Dust Suppressant - maybe
Option #3 - Chip Seal – no
Option #4 – Paving/Asphalt - maybe
Option #5 - Blocks/Vegetation – no too costly
The Executive’s recommendation would be #2 – Gravel with Dust Suppressant.
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15. Paving The cost for this product includes:
Ripping and hauling away of chip seal
Preparing a road sub base
Crowning
Material, equipment, and man powers for paving
Cost $35k and up
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16. Gravel with Dust Suppressant
The cost for this product includes:
Ripping of chip seal and hauling away
Preparing the road surface
Road mix, and binding (lime rock?)
Equipment, and man power
Dust suppressant added extra
Cost up to $27k
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17. Budget on Hand Income and GIC for year 2004-2005 Income $3,511.42 GIC
$2,500.00
Total
$6,111.42
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18. Levy per house holder (93)
Paving
($35k) Levy – over 5 year period
$35k / 93 = $376 / 5 = $75 per year
One time levy – $376
Gravel – dust suppressant
($27k) Levy – over 5 year period
$27k / 93 = $290 / 5 = $58 per year
One time levy – $290
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19. Do minimum road care
Recommendation for a Director to hold the position of Roads Maintenance Head
Each year this head will organize the filling of potholes, and crowning of roads in need. (Spring)
Each year this head will organize the application of dust suppressant. (Spring)
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20. Discussion Open for Discussion
Voting Cards – please pick up your voting cards from Brian, or Ken. Sign for your card. You will have one vote per lot. If you haven’t paid your dues please see Barb Aven. Please Note: Only paid members will be able to vote.
11/30/2018