1. Educational Portfolio - Your Secret Weapon in Promotion Corey Heitz, MD – Virginia Tech Carilion School of Medicine Gloria Kuhn, DO, PhD – Wayne State School of Medicine Lawrence Kass, MD – Penn State Hershey Medical Center Douglas Ander, MD – Emory University School of Medicine

2. We have no financial disclosures to report

3. Outline What is an educational portfolio? What to save, how to save it Importance of peer evaluations Modifications for promotion Open discussion

4. Educators Portfolio -What? Everything you do more than a CV

5. Education Portfolios -Why? What you do mattersWhat you do matters -Mel Herbert

6. Contents Philosophy of Education Activities Summaries Examples/EvaluationsAwards/Recognition Faculty Development Publications

7. Format Options File folders Electronic folders E-PortfoliosProprietary/institutional

8. What and How Douglas Ander, MD Emory University School of Medicine

9. Golden rule: what is your institutions requirements? Find them Read them Learn them Follow them

10. Be Proactive 7 years of teaching (minimum) – What did you eat for dinner last night?

11. Process defines components Preparation Curriculum Faculty development Course Who How many Assessment Curriculum Students Self Results Scholarship Student success

12. Preparation Curriculum development Faculty development

13. Teaching Activities Description of teaching activities in which the candidate is engaged – Number of students and hours

14. Assessment Documentation of the assessment Description of how the assessment was conducted – The criteria, the method of assessment, the identity of the evaluators

15. Levels of Evaluation Reaction/Satisfaction Feeling Learning/Knowledge Knows Transfer/Behavior/Actions/ Abilities Shows How Results/ Performance /Impact Does Example: Survey of participants satisfaction Example: Pre/post-survey or assessment Example: Surveys Observations Example: Outcomes measures (Patient, quality, uses, etc.) Kirkpatrick and Miller s triangles: Adapted from Turner & Dewey, APA Annual Meeting New Orleans, LA - 2006.

16. Results Publication Presentation Success of learners

17. Evidence of QuantityEvidence of Quality Make notes in this column about individual teaching activities For each teaching activity, note what evidence exists regarding quality of that teaching Quantity and Quality Worksheet Turner & Dewey, APA Annual Meeting New Orleans, LA - 2006.

18. Other Items Description of educational activities in professional organizations Awards for outstanding performance Letters from internal and external reviewers that specifically evaluate the candidates teaching List of significant teaching materials prepared or edited by the candidate (not biomedical research publications) Public service activities oriented to education Students supervised by the candidate and information about their current employment status A list of courses and self-instructional activities taken to improve teaching skills

19. Approaches to How Hoarder approach – Save everything – If you dont document NO credit Multiple files (redundancy) – Paper file folder – Document folder for electronic – Email folder Print outline of teaching portfolio – Track items as they occur

20. Peer Evaluations Lawrence Kass, MD Penn State Hershey Medical Center

21. Every Institution has slightly different requirements for P&T (and you must know yours) but…

22. The candidate for promotion must demonstrate accomplishments in: Scholarship of research and creative accomplishments Service, and the scholarship of service to the University, society, and profession Patient care Scholarship of teaching and learning

23. Scholarship of Teaching and Learning Faculty input concerning the evaluation of teaching effectiveness, including any statements from colleagues who have visited the candidates classroom and evaluated his or her teaching, or who are in good position to evaluate outreach-based instruction or advising Penn State University, Promotion and Tenure application, section on Scholarship of Teaching and Learning

24. Scholarship of Teaching and Learning Peer review shall consider a range of teaching activities including, but not limited to, the development of materials such as case studies and class assignments, course or teaching portfolios, advising, research collaboration, and graduate student mentoring. Internal letters about teaching effectiveness should be included in this section. Penn State University, Promotion and Tenure application, section on Scholarship of Teaching and Learning

25. Scholarship of Teaching and Learning Each candidate is judged on his/her abilities in teaching. There must be documentation of teaching activities and good to excellent evaluations of performance from students, peers, block or rotation directors, administrators, or others. Innovation and creativity is expected. Participation in teaching efforts in a leadership role is expected. Teaching awards are evidence of excellence. Virginia Tech Carilion School of Medicine, Faculty Handbook and Bylaws, section on Promotion and Tenure

26. Are you collecting your data? Lecture evaluations Course reviews

28. Promotion Gloria Kuhn, DO, PhD Wayne State School of Medicine

29. Purpose of Portfolio Archive Inclusive Growth in Expertise Productivity Value 29

30. Functions Archive Employment Evaluation / Negotiation – Resources – Protected time / training – Raise in salary, bonus Reflection 30

31. Big Day

32. Components Curriculum vita Portfolio Letters of recommendation

33. Steps Allow time !! 1. Read guidelines 2. Look at examples of portfolios 3.Read yours 4.Think! 5.Revise 6.Advisor 7.Revise

34. Information Institutions policies – Length and contents – Date of submission Finding – Faculty affairs office – Workshops – Online – Promotion tenure committee

35. Purpose of Portfolio Best of the Best Showcase Expertise Productivity Value 35 Promotion!

36. Read Reflect Goals Accomplishments Most proud of Growth in expertise

37. Narrative Value and Expertise Teaching Service Scholarly activity Growth

38. Winnow Expertise Productivity Value Success

39. Contents Teaching Activities Narrative CV Examples of work (artifacts) 39

40. Promotion Inclusive Selective Teaching Scholarship Service –Clinical –Specialty 40

41. Promotion Portfolio Proof – Expertise – Value – Merit

42. Promotion 5-7 years Archive (1) – Teaching – Activities – Recognition – Examples 42 Expertise Value Adviser (3) Winnow (2)

43. Endeavor Thought Time Reflection Advice

44. Questions/Discussion

45. Thank you heitz.leichtman.org/portfolio