1. Moving Forward with Accessibility
2017
Moving Forward with Accessibility
Gaeir Dietrich  HTCTU Director
11/30/2018
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2. Design Idea
Designing for people with special needs adds functionality for all of us!
Universal Design

3. Expanded Perspective
The first grader’s perception of same and different
TV Raman and the middle

4. Principles of UDL UDL: Universal Design for Learning
Present content and information in different ways
Provide multiple means for students to express what they know
Provide multiple means to engage learners

5. Nexus
Designing for all learners and designing for accessibility complement each other!
11/30/2018

6. Concrete Applications
How do I…?
Concrete Applications

7. Better Communication
Learning to consider the needs of individuals with disabilities segues into learning to better communicate to all learning styles
There are times when all of us are functionally blind or functionally deaf.
TV Raman
11/30/2018

8. Strategies
Strategies to assist individuals who are deaf or hard of hearing also benefit those whose listening skills are poor
Strategies to assist individuals who are blind also benefit those with low visual skills or who are easily distracted
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9. Compensating for Hearing
Speak looking directly at the person
Do not stand with the light behind you
Build in pauses
Use gestures
Include captions

10. Compensating for Vision
Use concrete terms
Avoid this, that, here, there, thing
Meaningless!
“Get that thing over there.”
“You can see that….”
“Set both factors equal to zero and solve.”
Provide e-text so that students can hear materials aloud

11. Speak to the “Do-ers” “Walk” them through the steps
Make sure they know where to go and what to do when they get there
Include “activity-based” homework and assessment when possible

12. And
Make sure your documents, software, apps, and learning objects are accessible!
11/30/2018

13. What Does Accessible Mean?
The W3C Is Your Friend!

14. What Does Accessible Mean?
Non-technical definition
Usable by someone who…
Cannot use a mouse
Cannot hear
Cannot see
Cannot easily distinguish color differences
Uses assistive technology (adaptive hardware and software) to access the system
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15. What Does Accessible Mean?
Moving Forward with Accessibility
2017
What Does Accessible Mean?
Technical definitions
WCAG 2.0 Level AA
Good checklists available
W3C Checklist
WebAIM
11/30/2018

16. Document Access in a Nutshell
Moving Forward with Accessibility
2017
Document Access in a Nutshell
PDFs
Text-based (searchable)
Based on a well-structured Word document using styles
Graphics include alt text
Good color contrast
Run accessibility wizard
Post PDF and RTF
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17. Slightly More Nutshell
Moving Forward with Accessibility
2017
Slightly More Nutshell
Videos
Captioned
Good practice to also include transcript
Strategy for audio description when required
Software and apps
Must be accessible (talk to the vendors!)
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18. Instructional Materials Online
Moving Forward with Accessibility
2017
Instructional Materials Online
All online instructional materials need to be accessible
PDFs
PowerPoint presentations
Podcasts
Videos
Build in accessibility before putting the material online! 18
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19. Strategy for Success
11/30/2018

20. Access & Accommodation
The degree to which the built-in infrastructure already meets an individual’s needs
Accommodation
The additional one-on-one support that may be needed to work for that one individual
11/30/2018

21. Both!
Both access and accommodation are legally mandated by state and/or federal laws
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22. Moving Forward with Accessibility
2017
Legal Requirements
Section 504
Federal law
Follows the money
Requires individuals with disabilities be provided with auxiliary aids and services (accommodations)
Equally effective communication
Section 508
California state law
Requires accessible infrastructure

23. Moving Forward with Accessibility
2017
Analogy
Section 504
An individual who is deaf requests that all training videos be captioned
Section 508
New videos must be captioned before being shown for the first time
11/30/2018
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24. Moving Forward with Accessibility
2017
Comparison
Section 504
Accommodation
Based on person’s request and preference
ADA/Section 504 compliance officer usually assists
Begins where 508 ends
Section 508
Access
No prior request needed—”open door”
All E&IT purchases are affected for entire organization
Ends where 504 begins
11/30/2018
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25. Access vs. Accommodation
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26. Moving Forward with Accessibility
2017
United We Stand
Access and accommodation work together
It’s a continuum
Not fully accessible? Accommodate.
But beware…
Some technology cannot be accommodated!
11/30/2018
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27. Moving Forward with Accessibility
2017
Working Together
Buy accessible products
Create/purchase accessible media
Documents, videos, learning objects
Individual accommodations may still be required
Good News! An accessible infrastructure will make providing accommodations far less difficult and less expensive!
11/30/2018
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28. Saving Money on Campus Provide free AT in all campus PC labs
Balabolka (document access, TTS)
Natural Reader (simple document TTS)
NVDA (free screen reader)
Provide more sophisticated solutions in PC labs upon request
Install JAWS (screen reader) and Kurzweil (document reader) upon request

29. Moving Forward with Accessibility
2017
Risk Management
The more long-lasting and broadly available, the more things need to be accessible
One-use materials or very limited availability, the more can rely on accommodation
11/30/2018
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30. Risk Management on the Web
High risk
Public-facing pages
Forms
Any pages that students must use
Registration, financial aid, homework
Low risk
Areas locked behind a portal where accommodation can be easily accomplished when necessary
11/30/2018

31. We’ve Got Your Back!
Accommodation is always the back-up plan for access!
Create and buy E&IT that is as accessible as possible
When access falls short…accommodate!
But remember: Accommodation is almost always more expensive and can be time consuming!
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32. How will you accommodate?
Can still use materials that are not fully accessible, as long as you can accommodate individual needs in an equally effective manner
Make accommodation planning part of the design strategy and buying decisions!
11/30/2018

33. Moving Forward with Accessibility
2017
And Remember
Do not require technology (software or hardware) that cannot be accommodated!
In other words, if it is impossible to make the technology equally as effective for all users, do not require it of all users.
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34. Universal Inclusion at Work
Creating Access
11/30/2018

35. Beyond Access We can go beyond access to inclusion
Example of welcome and accessibility statement for an online course from Sheryl Burgstahler, DO-IT Director
11/30/2018

36. Sheryl Burgstahler, Ph.D.
This course is designed to be welcoming to, accessible to, and usable by everyone, including students who are English-language learners, have a variety of learning styles, have disabilities, or are new to online learning. Be sure to let me know immediately if you encounter a required element or resource in the course that is not accessible to you. Also, let me know of changes I can make to the course so that it is more welcoming to, accessible to, or usable by students who take this course in the future.
11/30/2018

37. To Learn More

38. UDL Movement CAST Natl Ctr of Universal Design for Learning
Natl Ctr of Universal Design for Learning
Sonoma State University
Colorado University Boulder

39. Learning from Others W3C Guidelines DO-IT (University of Washington)
WCAG (Web Content Accessibility Guidelines) 2.0
DO-IT (University of Washington)
WebAIM

40. Digital Media DCMP Captioning Key NCAM – STEM WGBH – Web Media
NCAM – STEM
WGBH – Web Media
11/30/2018

41. One Site for Free Assistance
@ONE: Course on accessibility for online ed
Sidekick
11/30/2018

42. Questions? Gaeir (rhymes with “fire”) Dietrich
Time of the essence? Please contact our front office staff
Erika Owens