1. Meeting Skills

2. Meeting Skills Processes (how) Roles (who)
Aimed & Timed Agendas (what)

3. Phases & Processes Making decisions Managing time Sharing leadership
Pre-meeting plan
In meeting
focusing on aims
working on aims
setting up next actions
Post-meeting follow through
Making decisions
Managing time
Sharing leadership
Listening
Managing conflict
Giving feedback
Learning
Having fun

4. Process (How): Meeting Rules
Agree on HOW you will work with each other during a meeting
How do you encourage participation by all?
How do you learn to listen to each other?
Ground Rules help change how individuals interact with each other
Contributes to positive flow
Helps keep meetings effective

5. Lung Center Ground Rules
No sidebars or social conversations; only one person speaks at a time (10)
Be prepared (9)
If you oppose, you must propose (8)
Start and end meetings on time (7)
Practice not interrupting each other (7)
Participate in the meeting and not in the hall (7)
Speak to the agenda item being discussed (7)
Everyone participates (7)
Work to include other’s ideas (6)
Try not to repeat the same points--even for the emphasis you hoped for the first time you said it and didn’t get (6)

6. Meeting Roles (Who) Why have meeting roles?
Helps members of an interdisciplinary team become more aware of their work together
Helps team members become more skilled in meeting tasks
Shares the load

7. Roles: Leader Keeps the meeting productive and effective
Prepares agenda
May need to do “work before the work” if it is a problem-solving meeting or one with a flexible agenda
Helps group move through agenda
Elicits participation from all group members
Also participates in group decisions

8. Roles: Recorder Responsible for the meeting notes
Notes progress of meeting
Entire group is responsible to be sure the record is correct
Keeps aware of next steps / To Do items and lists them
Assures that all To Dos have a person assigned to them
If an item remains on the To Do list, asks what the specific timetable is and records it
Keeps a “parking lot” of future issues / ideas / projects

9. Roles: Timekeeper Keeps the meeting efficient
Keeps group members aware of their use of time
Verbally announces when time is nearing an end for each agenda item

10. Roles: Facilitator Keeps the process on track and monitors the process
Doesn’t let one person talk more or interrupt others
Makes sure everyone speaks and pays attention
Doesn’t let people repeat things
Doesn’t let people drone on / wander off task
Helps the group stick to their ground rules for the meeting

11. Aimed and Timed Agendas (What)

12. Aimed and Timed Agendas (What)
Review roles: leader, recorder, timekeeper, facilitator
Review agenda and determine time for each item
Be sure agenda items speak to the aim of the meeting
Work through agenda items
Plan next actions & next agenda
Who will do what off line & aims for next meeting
Evaluate the meeting
What went well, what could improve